Branches will recall LTB 077/19 issued on the 1st February 2019 which provided an update on the agreed Code of Practice around how both RMG and the CWU will move to a new process of data sharing that is unambiguous and not open to local interpretation.  The LTB further advised that CWU Representatives who need to receive data from RMG will be required to provide confirmation through a simple statement (attached) that allows Representatives to use their own device on accounts such as btinternet/hotmail/gmail etc.  Completed statements were to be forwarded to Laura Fleming at;

Royal Mail
Fourth Floor
185 Farringdon Road
London EC1A 1AA


Further to this advice, RMG have since informed the Department of a change to the way in which electronic invoices are sent out for any ‘unpaid’ Union leave taken by branch members.  Both RMG and the CWU have agreed that in order to ensure Branch Secretaries and authorised substitutes continue to receive electronic invoices it will be necessary for those individuals to also sign the attached declaration to ensure that the two parties remain compliant with our obligations under GDPR.  Until the declaration is signed, Branch Secretaries will only receive a hard copy of the invoice.

The above process is to protect the personal details of CWU members taking Union leave and will further ensure we are fully GDPR compliant.  If you have not already received this, we anticipate a communication being sent out by Laura Fleming in the next few days seeking authorisation.

Any enquiries in relation to this LTB should be addressed to the DGS(P) Department quoting reference 10020.

Yours sincerely,


Terry Pullinger
Deputy General Secretary (Postal)

19LTB154 – GDPR

19LTB154 – Appendix C


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