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TAKING PROPORTIONALITY FORWARD – GUIDING PRINCIPLES FOR THE CWU VIRTUAL CONFERENCE

TAKING PROPORTIONALITY FORWARD – GUIDING PRINCIPLES FOR THE CWU VIRTUAL CONFERENCE

Branches will be aware that LTB 034/21 dated 1st February 2021 contained information in relation to the deferment of the NEC elections scheduled for April 2021 to allow for a Special Virtual Rules Revision Conference to take place to debate and vote on proposed changes to the structure and composition of the NEC as part of the CWU “Taking Proportionality Forward” agenda.

The Special Virtual Conference is being convened to deal with rule amendments to CWU rule 8.1.3 and the NEC has now agreed the arrangements for the Special Conference which are contained below.

Further discussions are currently taking place with the Standing Orders Committee following which a further LTB will be published containing the relevant dates and arrangements for the submission of rule amendments.

The information published below is being provided to branches to set out the decisions taken by the NEC on the guiding principles that will govern the organising and administration of the Special Conference and the rationale for making these.

NEC Decision/Authority in these Matters

Prior to the NEC taking the decision to convene the Special Conference the CWU sought the views of our legal representatives on this issue and they have advised that rule 15.4.2 provides the NEC with the necessary authority/power to interpret the rules of the union and decide upon any issues in respect of which the rules are silent which of course they are in regards to the organising of a CWU decision making Conference during a pandemic.

Rules Governing CWU Conferences

Against the background of the ongoing pandemic the NEC have agreed that all relevant CWU rules that would normally govern the organising and specific arrangements for a Conference are suspended with immediate effect.  For ease of reference these are CWU national rule 10, 15.1,15.2 and 15.3.

Date of Conference/Timeline

The Virtual/Online Special Rules Conference on NEC Proportionality will be held on Saturday 24th April 2021.  Further discussions are due to be held with the SOC on the agenda and timeline for the Conference i.e. dates for submission and publication of rule amendments, etc. which once finalised will be published to branches.

Virtual Conference Arrangements

The Special Rules conference will be a decision making conference convened to debate rule amendments submitted by the NEC, Regions and Branches and these will be limited to CWU rule 8.1.3 only.

Special Rules Conference Delegation

3 delegates per branch will be entitled to attend the Virtual Special Rules Conference.

All Regional Secretaries and Business based Field Officials can also attend in an ex-officio capacity. They may participate in discussion at the specific request of their respective parent Committee or of a branch within that committee but shall not vote.

Voting

All rule amendments submitted will be decided upon by the taking of an electronic card vote.

When a card vote is taken it will be based on the Branch Membership count excluding retired members.

A proposition shall be treated as carried if it receives an overall majority and a majority in each of the Postal and TFS Constituencies.

Branches will only be able to vote once on amendments. The specific details on how the voting system will operate will be sent to Branches in advance of the conference.

Entitlement to Submit Amendments 

Branches and Regional Committees shall be entitled to submit up 1 amendment.

The NEC shall also be entitled to submit amendments as appropriate.

The Involvement and Role of the Standing Orders Committee

As with all CWU conferences the SOC will need to be fully involved in the organising and logistics of the virtual conference and further discussions are currently taking place with the principle officers of the SOC to agree how this will operate in practice.

Finally, we will shortly be publishing to Branches a document that sets out the changes the NEC will be proposing and a narrative around why the NEC has made the decisions it has.

Any enquiries regarding this Letter to Branches should be addressed to the Senior Deputy General Secretary’s Department on telephone number 020 8971 7237, or email address sdgs@cwu.org.

Yours sincerely,

Tony Kearns

Senior Deputy General Secretary

LTB 084/21

Gateway’ Development, Bexhill-on Sea – CWU Low Level Letter Box Campaign Victory For Postal Worker Members:

Gateway’ Development, Bexhill-on Sea – CWU Low Level Letter Box Campaign Victory For Postal Worker Members:

This is an update for postal branches further to LTBs 582/16, 82/18, 55/19, 98/19 and 142/19.

As Branches will know, the ‘Low Level Letter Box Campaign’ was re-launched in 2018 and also branches will be aware that alongside our ‘Bite-Back’ Dangerous Dogs Campaign, we continue campaigning on these two other big issues for postal worker members.

CWU Conference in 2018 carried two motions, one in General Conference and one in Postal Conference to re-launch the Low Level Letterbox Campaign and this, the Health, Safety & Environment Department has been doing both nationally and locally, working with a number of ASRs around the country in particular to deal with many local issues with regard to a number of big housing developments and housing estate refurbishments in which the Union has had a number of notable successes in getting house builders to cease fitting low level letter boxes and replace front doors with mid-level or waist-height letter boxes. The Union has won the support of a number of local authorities, councillors and MPs.

The most recent of these was the huge, 250 home ‘Gateway’ Development in Bexhill-On-Sea where campaigning and pressurising the Builders ‘Bovis Homes’ with the support of the branch, local authority, councillors, MPs and media won the day.  Not only did the fitting of low level letter boxes stop at ’Gateway’ Bexhill-On-Sea, the developer, Bovis Homes, one of the UK’s largest house builders has agreed to cease fitting low level letter box front doors across all its developments, nation-wide in the UK. We are delighted with this and are now moving on to use that example with all other major developers and UK house builders as the country continues along the path of the biggest ever national house building programme the UK has ever seen with 2,500,000 homes built in the last decade.

The key objective is to get the law changed in order to outlaw low level letter boxes and achieve Building Regulations which require the fitting of mid-height letter boxes to all new homes and refurbishments.

In 2019 our campaign across the House of Commons built up a great momentum, with support being received and communicated from all political parties. A ‘Private Member’s Ten Minute Rule Bill’ was heard in a packed House of Commons on 16 January 2019 in front of 600 MPs just after midday following Prime Minister’s Question Time and before the major ‘BREXIT’ debate.  The Bill received unanimous support and was subsequently withdrawn after the Government gave an undertaking to accept the intention of the Bill and to incorporate a change in the Government’s Building Regulations review. Further meetings took place with politicians in the House of Commons and Housing Minister of the day Kit Malthouse gave a positive indication of support for our campaign. However, despite a number of assurances and positive responses to enquiries, the change has not yet taken place – so our campaign continues within the Houses of Parliament to take the campaign forward where in 2019 a huge level of correspondence and welcomed support from MPs was received.

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

LTB 083/21 – Gateway Development, Bexhill-on Sea – CWU Low Level Letter Box Campaign Victory For Postal Worker Members

Royal Mail Group Workforce – NHS Test & Trace App Compliance

Royal Mail Group Workforce – NHS Test & Trace App Compliance

A significant number of reports have been received from ASRs over recent months regarding management ‘manipulation’ and malpractice in respect of NHS ‘Test and Trace’ notifications to employees advising them to self-isolate. The reports from various parts of the country involve managers telling staff to either ignore the NHS Test and Trace self-isolation messages, switch off their mobile phones when NHS Test and Trace messages are received, put their mobile phones in their lockers whilst at work, re-set the App when a Test and Trace message arrives, cancel the notification etc., and so on.

After repeatedly taking these matters up with Royal Mail Group HQ and the Royal Mail Group Head of Occupational Health, the following communication was issued on 2 February and the topic has also been covered on RMTV. In short, Royal Mail and Parcelforce strongly support The NHS Test and Trace App.

Royal Mail Group Communication:

NHS Test and Trace App

Royal Mail is supporting the use of the NHS Covid-19 App. We want to encourage everyone to download the NHS Covid-19 app on their phone.Guidance on how you can do this is available through the link: https://covid19.nhs.uk/  There is no requirement for QR codes to be displayed in workplaces which means we do not need to display QR codes in our units, offices or canteens. Please remove these if they are in place. 

If you are in contact with someone who later tests positive for coronavirus, the app will be able to alert you and provide instructions on what to do if applicable. You must read the alert very carefully and follow the advice. Some of the guidance you will receive is optional, some of it is mandatory.

If you develop symptoms and test positive, the app can be used to alert others you might have been in contact with and potentially share advice with them. Similar apps are live in Scotland and Northern Ireland.

Government guidance is that once you have downloaded the app, it should be left on as much as possible. However, there are some specific scenarios when you should pause the contact tracing feature. These include:

  • When you are working behind a Perspex (or equivalent) screen (for example, in a Customer Service Point).
  • If you are putting your phone in storage, such as in a work locker, and it will not be on your person.

Contact tracing can be paused within the app by moving the contact tracing toggle on the home screen. It’s important you turn the contact tracing toggle back on as soon as you are not in one of the above scenarios so that if you are in contact with someone who later tests positive for coronavirus, the app will be able to alert you and provide instructions on what to do if applicable.

Anyone who develops symptoms of coronavirus should self-isolate and request a test immediately. You can access up-to-date guidance on what steps to take whilst self-isolating on the NS website at this link:  https://www.nhs.uk/conditions/coronavirus-covid-19/self-isolation-and-treatment/

Employees should fully comply with instructions provided by the NHS and keep their line manager informed.

End.

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

LTB 082/21 – Royal Mail Group Workforce – NHS Test & Trace App Compliance

Royal Mail Group Offices – Staying Covid-19 Secure & Safe – RMG/CWU/Unite Agreed ‘Resetting Covid-19/Coronavirus Control Standards Poster’:

Royal Mail Group Offices – Staying Covid-19 Secure & Safe – RMG/CWU/Unite Agreed ‘Resetting Covid-19/Coronavirus Control Standards Poster’:

Throughout the Covid-19/Coronavirus pandemic, the Health, Safety & Environment Department has continually had to raise issues of poor compliance with the ‘Covid Secure’ safety standards (“Hands-Face-Space-Cleaning”) escalated to us by ASRs. Additionally, the enforcing authorities, HSE and Local Authority EHOs have carried out proactive ‘spot-check’ inspections from which they have identified poor ‘Covid Secure’ safety compliance, issuing subsequent warning letters and fee for intervention notices on Royal Mail and Parcelforce.

The ‘Resetting The Covid-19 Safety Compliance Standards Poster’ and initiative is aimed at avoiding community transmission of Covid-19 spreading into Royal Mail and Parcelforce Workplaces. As agreed with Royal Mail and Parcelforce – the role of CWU ASRs and WSRs is a crucial part of this initiative and drive.

Following discussions with Royal Mail and the Royal Mail Group SHE Team, the attached poster was constructed for issue to all offices and units across Royal Mail and Parcelforce in order to reset and reinforce Covid-19/Coronavirus safety control standards by communicating the message and standards in a concise, visual way, supported by an agreed programme of joint ‘Covid-Safety’ health and safety inspections involving ASRs, Operational Managers and SHE Advisors, plus managers have been instructed that they MUST carry out ‘mandatory’ weekly Covid safety SMAT checks.

In line with the recent joint Royal Mail Group/CWU communication issued on 26 January 2021 and Joint Statement issued on 9 November 2020 (See LTBs 029/21 and 544/20) regarding the agreed ‘Mandatory’ wearing of face masks and coverings, Royal Mail Group, the CWU and Unite/CMA want to take the opportunity to reset the vitally important safety standards and to increase the level of personal responsibility by all in the workforce to get involved in making their contribution to assist in preventing the spread of the Covid-19/Coronavirus into Royal Mail and Parcelforce workplaces.

The Government/HSE’s own ‘Staying COVID-19 Secure’ poster (see attached) was designed and is required to be displayed in all workplaces in order that employers can, in conjunction with Trade Union Health and Safety Reps, confirm they have complied with the Government’s guidance on managing the risk of COVID-19 through 5 steps to safer working and for the employer to confirm they have carried out a COVID-19 risk assessment and shared the results with the workforce and the Safety Reps, and to confirm that they have cleaning, handwashing and hygiene procedures in line with guidance, plus that they have taken all reasonable steps to help people work safely from a COVID-19 Secure workplace, and that they have taken all reasonable steps to maintain a 2m distance in the workplace or at least a 1m plus distance with all the mitigating actions possible to manage transmission risk.

The new joint RMG/CWU/Unite Poster (see attached) was developed with the co-operation and involvement of the Royal Mail Group Safety, Health & Environment Team, Royal Mail, Parcelforce and the CWU National Health, Safety & Environment Department and Unite/CMA.

The Poster covers:

  • NHS Test & Trace Self-Isolation Notification
  • Hand Washing and Sanitising
  • Cleaning the Work Station and Touch Points
  • Management ‘Mandatory’ Covid SMATs
  • Joint Safety Rep/Management Covid Safety Inspections
  • Monitoring the Cleaning of Touchpoints; IPS/Prep Frames, Work Equipment – Desks, Phones, Keyboards and Scanning Equipment etc., Machines and vehicles.

ASR Actions

ASRs are asked to proactively get involved in these inspections and in promoting the messages of compliance in the agreed poster, closely monitoring compliance issues covered in the poster and recording and completing Safety Inspection Reports. Also, please identify the worst offices and flag these up to the Regional Heads of SHE – Emma Tranter (North) and Jayne Callaghan-Jarvis (South).

Attachments:

  • RMG/CWU/Unite ‘Resetting Covid-19/Coronavirus Control Standards’ Poster
  • Government – ‘Staying Covid-19 Secure’ Poster

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

LTB 081/21 – RMG Offices – Staying Covid-19 Secure & Safe – RMG CWU Unite Agreed ‘Resetting Covid-19 Coronavirus Control Standards Poster’

Resetting Standards Poster

staying-covid-19-secure-government-poster

Royal Mail Group (SHE) Safety/Security Flash (FY21 002) – Risk Of Confrontation (Violence, Harassment, Intimidation and Street Robbery)

Royal Mail Group (SHE) Safety/Security Flash (FY21 002) – Risk Of Confrontation (Violence, Harassment, Intimidation and Street Robbery)

Introduction:

A Safety/Security Flash has been issued by the Royal Mail Group Safety, Health and Environment (SHE) Team (copy attached), for the attention of all frontline employees working in public places, to remind the delivery and collection workforce in particular, that they play a vital part in reducing the safety and security risks to themselves and customers’ mail by following the operational security standards as well as staying alert of their surroundings and being vigilant at all times. This follows an increase in the number of incidents of violence, harassment, intimidation and street robbery over recent months.

Background:

The large majority of Royal Mail postmen/women and Parcelforce C&D drivers carry out their collection and delivery work every day, across the UK, without incident. However, although rare, there has recently been an increase in the number of incidents involving confrontation, conflict, hostility and at worst members have faced threatening or violent behaviour, theft and robbery where our workforce have been targeted.

During the pandemic lockdown, with high street shops closed, people staying at home, and an increase in parcel traffic, there is the potential for mail/parcel items and Royal Mail/Parcelforce vehicles to be a target for criminals and there have been examples of this across the country.

Some incidents have involved conflict over postal service delays impacted by the spread of the virus, staff shortages etc., and other incidents have been purely unwarranted, intimidating anti-social behaviour targeting the workforce, although again these are not common.

Key Messages:

To prevent staff becoming the victim of such behaviour, a ‘Risk of Confrontation’ brief has been prepared that outlines some key measures that can be taken to ensure personal safety whilst out in the public domain. This should be briefed and issued to all front-line employees.

Nothing is more important to RMG and the Union than the safety and wellbeing of the workforce. The prevention of employees becoming victims of violence, harassment and intimidation is therefore a priority. Employees have the right to expect to be able to go about their work without the fear of an attack or any form of intimidation. Whilst incidents are largely rare, there are some instances when and where these risks increase. RMG have put in place an improved framework for dealing with the risk of confrontation involving employees working in the community. It is important that the frontline workforce is aware of this. Being threatened or assaulted whilst out in the community can leave employees with both physical and mental health issues, both in the short and long term.

Key Workforce Messages and Learning Points set out in the Safety/Security Flash are:

  • If you feel threatened or you sense trouble, avoid the area. Make your way to where there are other people. Inform your manager immediately.
  • Avoid confrontation – it takes as much courage to walk away from threats of confrontation and intimidation as it does to become involved.
  • Try to ‘back away’ from the threat or hostile situation.
  • Get to know the ‘safer areas’ where you work so that if you are followed you can walk to a busier area where you know there will be other people.
  • If necessary, hand over items you’re carrying to protect your safety and welfare.

Key Managers’ Activities:

  1. Managers must ensure that this Security Flash is delivered to all employees working in public areas.
  2. Managers must ensure that all employees working in public areas are briefed on and issued with the ‘Risk of Confrontation’ Work Time Listening & Learning (WTL&L Briefing).
  3. Where any concerns are raised by employees about their security on their collection or delivery round, managers must complete a ‘Walk Safe – Threat Risk Assessment’ (see attachment).
  4. Managers should print and display the Safety/Security flash on the office noticeboard and bring it to the attention of employees.

Attachment:

  • RMG Security Flash FY21 002 – ‘Risk of Confrontation’
  • RMG ‘Walk Safe’ Threat Risk Assessment Guide.

ASR Activity – Please Convey A Warning To All Our Collection/Delivery Members:

Firstly, ensure all outdoor collection and delivery members are made aware of this Safety/Security Flash telling them – ‘Don’t become another statistic! – Stay alert – don’t be complacent – be vigilant at all times – report all incidents to management and to the Security Helpdesk and where necessary to the Police’.  Secondly, ensure ‘Walk Safe – Walk Threat Risk Assessments’ are carried out where necessary.

LTB 579/20 and RMG Security Flash FY20 001 – Vehicle Security

This LTB should be read in conjunction with LTB 579/20 and RMG SHE Safety/Security Flash FY20 001 entitled ‘RM and PFWW Vehicle and Vehicle Contents Thefts’. This reminds drivers that before leaving their vehicle, they should ensure the vehicle is locked and secured with windows closed, keys removed and no mail/parcels are left on view in the front cab area (mail/parcels must be locked in the rear load space).  Never leave mail/parcels unattended, no personal possessions to be left on view attracting criminal attention and avoid parking in isolated areas. Be aware of the surroundings and anyone acting suspiciously and park as close to the delivery/collection point as is safely possible and practical.

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

LTB 080/21 Royal Mail Group (SHE) Safety Security Flash (FY21 002) – Risk Of Confrontation (Violence, Harassment, Intimidation and Street Robbery)

SHE Flash FY21 002 Risk Of Confrontation

RMG Walk Safe P12

TUC EVE OF BUDGET ONLINE NEW DEAL FOR WORKING PEOPLE RALLY – 2ND MARCH 2021 – 7.30 P.M.

TUC EVE OF BUDGET ONLINE NEW DEAL FOR WORKING PEOPLE RALLY – 2ND MARCH 2021 – 7.30 P.M.

The purpose of this LTB is to advise Branches that the TUC will be holding an online Eve of Budget Rally on Tuesday 2nd March commencing at 7.30 p.m.

The rally is designed to advance the call that in dealing with the economic outcome of the Covid pandemic, the Government must deliver a new deal for working people as its key priority.

All Branches will be aware that CWU has led this campaign by calling for the movement to harness our collective strength, agree shared industrial and political demands and a mobilisation programme that can shift the balance of forces in the world of work and wider society.

We are also emphasising the need for this to be positioned as a distinct trade union agenda, which must be pursued separately from any work we do with the Labour Party. 

Given the role the union has played in advancing this agenda, we are encouraging all CWU Branches to attend and are asking you promote the rally with your reps and members. 

The link to register for the event is set out below:-

https://tuccampaigns.typeform.com/to/y9PhHKA3

CWU speakers will be confirmed in due course.

Yours sincerely

Dave Ward

General Secretary

LTB 078/21 – TUC EVE OF BUDGET ONLINE RALLY 2ND MARCH 2021 – 7.30 P.M

Joint Statement between Royal Mail Logistics and the CWU on the Deployment of the 2021 PAD Revision Activity and the 2nd Hour Reduction in Working Time for Regional Logistics (Area Distribution) Professional MGV Drivers

Joint Statement between Royal Mail Logistics and the CWU on the Deployment of the 2021 PAD Revision Activity and the 2nd Hour Reduction in Working Time for Regional Logistics (Area Distribution) Professional MGV Drivers

Branches and representatives will be aware that the Pathway to Change Agreement contained commitments for the Regional Logistics (Area Distribution) functions in relation to the progression of PAD Revision activity as an enabler for the second hour of the SWW.

Discussions have therefore been taking place with the business in regard to concluding a Joint Statement to enable the PAD activity to commence. Attached for the information of Branches and Representatives is a copy of the Joint Statement which has been endorsed by the Postal Executive.

The document recognises that the Professional Driver MGV Grade commence the flightpath from 39 rather than 38 hours and as such it is agreed the 2nd hour reduction in working time will be delivered through a reduction in core duty time from 39 to 38 hours per week. 

The PAD Revisions will include the following changes:

i) Review of service numbers and capacity based on utilisation data. 

ii) The reduction in core duty time from 39 to 38 hours per week. The manner in which the SWW is deployed will be a matter for local discussions and agreement as part of the PAD revision. 

In line with the commitment in the Pathway to Change agreement both parties are committed to fast track discussions on the terms of a Driver Recruitment and development program to reduce reliance on external resource and restore agreed resourcing arrangements.

Due to the complexity of deploying a revision in all Area Distribution units at the same time it has been agreed the revisions programme will follow a Four Stage process, designed to offer support and guidance to local units to achieve a targeted deployment by 7th June 2021, although earlier deployment can take place where agreement is reached. 

The PAD Revision at each site will include the 1 hour reduction in core working time from 39 to 38 hours within duties which will be enacted on deployment.

The process will be overseen by the National Area Distribution Working Group (NADWG), who will monitor activity and provide advice and support where required.

Joint commitments to job security, maximising internal resourcing options and reducing the reliance on agency or external resource are also reaffirmed within the Joint Statement.

All proposals relating to the PAD activity will be progressed in line with existing agreements and the IR Framework where necessary.

The Stage 1 Data Gathering will commence on 1st March 2021. Representatives are therefore requested to engage with management accordingly in relation to the activity and release arrangements. 

Any enquiries in relation to this LTB should be addressed to: Davie Robertson, Assistant Secretary, email: dwyatt@cwu.org or shayman@cwu.org quoting reference 511.03. 

Yours sincerely

Davie Robertson

Assistant Secretary

LTB 077/21

Attachment 1 – JS 2021 PAD Revision Activity 26.02.21

Key Principles Framework Agreement (Pathway to Change) – Agreement between Royal Mail and the CWU on the guidelines for the implementation of the Shorter Working Week (SWW) for Fleet Admin Grades.

Key Principles Framework Agreement (Pathway to Change) – Agreement between Royal Mail and the CWU on the guidelines for the implementation of the Shorter Working Week (SWW) for Fleet Admin Grades.

Further to LTB040/2021 where I stated we were in discussions around the shorter working week for our Fleet Admin members, I am pleased to announce we have now reached agreement.

The full agreement is attached to this LTB.

There will be negotiations between the CWU Fleet Territorial Representatives and the AFMM to reduce the current hours from 39 to 38.

Whilst there will be options locally for how the reduction in the working week will take place, our suggestion is to take it off the back end of the week, so there is no interference with the pay input on a Monday and Tuesday.

The trigger for the Shorter Working Week is the introduction of new technology, a paperless environment.

The implementation of the Shorter Working Week will take place on Monday 5th April 2021.This is obviously a good news story for our Fleet Admin Members and we will brief our Fleet Territorial Representatives on the agreement and encourage negotiations to
start as soon as possible.

I would like to place on record my thanks to Alan Tate, Postal Executive Member, who concluded the negotiations on behalf of the department.

All enquiries regarding the content of this LTB should be addressed to the PTCS Department, quoting reference 220. Email address: khay@cwu.org.

Yours sincerely,

Carl Maden
Assistant Secretary (Acting)

LTB 075/21

Joint Statement Fleet Admin Shorter Working Week

TAKING PROPORTIONALITY FORWARD – GUIDING PRINCIPLES FOR THE CWU VIRTUAL CONFERENCE

TAKING PROPORTIONALITY FORWARD – GUIDING PRINCIPLES FOR THE CWU VIRTUAL CONFERENCE

Branches will be aware that LTB 034/21 dated 1st February 2021 contained information in relation to the deferment of the NEC elections scheduled for April 2021 to allow for a Special Virtual Rules Revision Conference to take place to debate and vote on proposed changes to the structure and composition of the NEC as part of the CWU “Taking Proportionality Forward” agenda.

The Special Virtual Conference is being convened to deal with rule amendments to CWU rule 8.1.3 and the NEC has now agreed the arrangements for the Special Conference which are contained below.

Further discussions are currently taking place with the Standing Orders Committee following which a further LTB will be published containing the relevant dates and arrangements for the submission of rule amendments.

The information published below is being provided to branches to set out the decisions taken by the NEC on the guiding principles that will govern the organising and administration of the Special Conference and the rationale for making these.

NEC Decision/Authority in these Matters

Prior to the NEC taking the decision to convene the Special Conference the CWU sought the views of our legal representatives on this issue and they have advised that rule 15.4.2 provides the NEC with the necessary authority/power to interpret the rules of the union and decide upon any issues in respect of which the rules are silent which of course they are in regards to the organising of a CWU decision making Conference during a pandemic.

Rules Governing CWU Conferences

Against the background of the ongoing pandemic the NEC have agreed that all relevant CWU rules that would normally govern the organising and specific arrangements for a Conference are suspended with immediate effect.  For ease of reference these are CWU national rule 10, 15.1,15.2 and 15.3.

Date of Conference/Timeline

The Virtual/Online Special Rules Conference on NEC Proportionality will be held on Saturday 24th April 2021.  Further discussions are due to be held with the SOC on the agenda and timeline for the Conference i.e. dates for submission and publication of rule amendments, etc. which once finalised will be published to branches.

Virtual Conference Arrangements

The Special Rules conference will be a decision making conference convened to debate rule amendments submitted by the NEC, Regions and Branches and these will be limited to CWU rule 8.1.3 only.

Special Rules Conference Delegation

3 delegates per branch will be entitled to attend the Virtual Special Rules Conference.

All Regional Secretaries and Business based Field Officials can also attend in an ex-officio capacity. They may participate in discussion at the specific request of their respective parent Committee or of a branch within that committee but shall not vote.

Voting

All rule amendments submitted will be decided upon by the taking of an electronic card vote.

When a card vote is taken it will be based on the Branch Membership count excluding retired members.

A proposition shall be treated as carried if it receives an overall majority and a majority in each of the Postal and TFS Constituencies.

Branches will only be able to vote once on amendments. The specific details on how the voting system will operate will be sent to Branches in advance of the conference.

Entitlement to Submit Amendments 

Branches and Regional Committees shall be entitled to submit up 1 amendment.

The NEC shall also be entitled to submit amendments as appropriate.

The Involvement and Role of the Standing Orders Committee

As with all CWU conferences the SOC will need to be fully involved in the organising and logistics of the virtual conference and further discussions are currently taking place with the principle officers of the SOC to agree how this will operate in practice.

Finally, we will shortly be publishing to Branches a document that sets out the changes the NEC will be proposing and a narrative around why the NEC has made the decisions it has.

Any enquiries regarding this Letter to Branches should be addressed to the Senior Deputy General Secretary’s Department on telephone number 020 8971 7237, or email address sdgs@cwu.org.

Yours sincerely,

Tony Kearns

Senior Deputy General Secretary

LTB 084/21

View Online

Key Principles Framework Agreement (Pathway to Change) – Agreement between Royal Mail and the CWU on the guidelines for the implementation of the Shorter Working Week (SWW) for Fleet Admin Grades.

Key Principles Framework Agreement (Pathway to Change) – Agreement between Royal Mail and the CWU on the guidelines for the implementation of the Shorter Working Week (SWW) for Fleet Admin Grades.

Further to LTB040/2021 where I stated we were in discussions around the shorter working week for our Fleet Admin members, I am pleased to announce we have now reached agreement.

The full agreement is attached to this LTB.

There will be negotiations between the CWU Fleet Territorial Representatives and the AFMM to reduce the current hours from 39 to 38.

Whilst there will be options locally for how the reduction in the working week will take place, our suggestion is to take it off the back end of the week, so there is no interference with the pay input on a Monday and Tuesday.

The trigger for the Shorter Working Week is the introduction of new technology, a paperless environment.

The implementation of the Shorter Working Week will take place on Monday 5th April 2021.This is obviously a good news story for our Fleet Admin Members and we will brief our Fleet Territorial Representatives on the agreement and encourage negotiations to
start as soon as possible.

I would like to place on record my thanks to Alan Tate, Postal Executive Member, who concluded the negotiations on behalf of the department.

All enquiries regarding the content of this LTB should be addressed to the PTCS Department, quoting reference 220. Email address: khay@cwu.org.

Yours sincerely,

Carl Maden
Assistant Secretary (Acting)

LTB 075/21

Joint Statement Fleet Admin Shorter Working Week

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