ROYAL MAIL GROUP HOLIDAY PAY JOINT STATEMENT LONGER TERM SOLUTION SYSTEM CHANGE TO FACILITATE REAL TIME INCLUSION OF PAY FOR REGULAR OVERTIME

ROYAL MAIL GROUP HOLIDAY PAY JOINT STATEMENT LONGER TERM SOLUTION SYSTEM CHANGE TO FACILITATE REAL TIME INCLUSION OF PAY FOR REGULAR OVERTIME

Further to LTB 225/22 that was circulated to Branches and Representatives on 16th May 2022, colleagues will recall that subject to additional supplementary testing, it was the intention to move the holiday pay program into the live PSP system in May/June 2022, backdated to the beginning of the 22/23 holiday year.

In line with the national agreement of June 2021 this means that those members who have met the regularity criteria will receive their overtime holiday pay in the weekly/monthly payslip in which their holiday falls and will be able to view holiday pay assessments via the Employee App.  There was also a joint commitment for a further Joint Statement to be agreed containing a definitive go live date for the longer term system solution.

As the final interim payments have now been made, national talks have continued in an attempt to conclude an agreed solution to the longer term IT solution system change and holiday pay.  It was important to conclude these negotiations in order to provide an urgent joint clarification to members to illustrate how their holiday pay will be assessed going forward.  It was initially envisaged that the system would be implemented in May/June of this year, but due to the tight timescales and the extended bank holiday these dates proved to be unrealistic.

The attached Joint Statement has now been concluded that contains a revised date for the new IT system to transfer into PSP on the weekend of 2nd and 3rd July 2022.

Branches and Representatives will see that the ‘go live’ date will mean that members who are recorded as being on holiday in week commencing 4th July will get a payment in their payslip on 8th July or in July salaries for monthly paid.  Once the system is started holiday pay will also be assessed back to the start of the 2022/23 leave year and paid at the same time.  These payments are of course subject to meeting the agreed regularity threshold.

Branches and Representatives should also note that RMG have notified the DGS(P) Department that there is a business requirement to make the following changes to the payroll timetable for pay date Friday 8th July.  Payrolls will run over the weekend of Saturday 2nd and Sunday 3rd July.  This will replace the usual Monday 4th /Tuesday 5th Julypayrolls.

As a result, PSP will be unavailable to ALL users from 6pm on Friday 1stJuly until weekly payroll is completed.  Inputting must be completed by all units by 5pm on Friday 1st July to be included in weekly employees’ pay on Friday 8th July.  Any late transactions entered after 5pm on Friday 1st Julywill be paid on 15th July.  RMG have asked units to ensure they have arrangements in place to key information that would normally be inputted during this time.

The remainder of the proposed Joint Statement is self-explanatory and in line with the terms of the June 2021 national agreement and subsequent Joint Statements.  The exception is the paragraph about LGV Drivers.  This is obviously a matter that we are seeking to resolve at pace and further correspondence was sent to Stuart Macdonald HR Director IR, on 16thJune 2022 with a proposed solution to the two outstanding issues.  These are the methodology for calculating Average Holiday Pay back payments, as well as the onward process for aligning overtime to the 2014 Average SA on Leave and the 2021 Average Holiday Pay agreements.

Follow up discussions were held during the Royal Mail dispute talks at Heathrow this week and Stuart has committed to respond to the letter as a matter of urgency.  Our LGV members have been extremely patient regarding this whole matter and the words in this Joint Statement recognise that active discussions are taking place on achieving a long overdue resolution to the LGV issues.  These talks will also determine how the LGV Drivers will be integrated in the longer term solution and we are committed to achieving a resolution as soon as possible.

In closing we would like to thank Postal Executive member Bobby Weatherall for his assistance in concluding this Joint Statement.

Any enquiries in relation to the content of this LTB should be addressed to the DGS(P) Department.

Yours sincerely,

Terry Pullinger                                                              Davie Robertson

Deputy General Secretary (Postal)                Assistant Secretary               

22LTB283

Attachment to 22LTB283 – 160622 Revised proposal long term IT solution and holiday pay.docx signed

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