Royal Mail Group – Fire Safety Week 17 to 23 July 2017 – Campaign to Raise Awareness of Fire Safety Management

Royal Mail Group – Fire Safety Week 17 to 23 July 2017 – Campaign to Raise Awareness of Fire Safety Management:
To: All Postal Branches

All Branch Area Safety Representatives

  All Regional Health and Safety Forums 
Dear Colleagues, 
Here are the final confirmed details of the 2017 Royal Mail Group, Fire Safety Week.
RMG Fire Safety Week is being deployed this year with the full support of the CWU and will therefore have the full involvement of Area and Workplace Safety Representatives who should now be proactively making contact with PiCs (Person in Charge) and Area Safety, Health and Environment (SHE) Advisors to plan support and involvement during the week. See attached RMG Royal Mail Property & Facilities Solutions/CWU Joint Statement. 
CWU Safety Reps are entitled to be involved, consulted and to input in, Fire Risk Assessment Reviews, Fire Evacuation Plans, Fire Drills etc. 
CWU support has been welcomed by the Royal Mail Group Property & Facilities Solutions National Fire Safety Manager, so please make it happen locally. 
The purpose of Fire Safety Week is to raise or keep fire safety in focus and ensure fire safety is understood and supported throughout Royal Mail Group. 
Royal Mail must carry out fire safety risk assessments for their premises and keep it up to date. This shares the same approach as health and safety risk assessments. Based on the findings of the assessments, Royal Mail needs to ensure that adequate and appropriate fire safety measures are in place to minimise the risk of injury or loss of life in the event of a fire. The assessments need to be reviewed and kept up to date. 
The purpose of this forthcoming campaign is to help raise awareness of the role and responsibilities of RMG Persons in Control (PiCs) who play an important role when it comes to managing fire safety within the areas under their control. 
This is to ensure RMG’s legal requirements are met and to ensure the workforce and visitors to the properties/offices are kept safe at all times. 
“Fire Safety Week” will take place during Week Commencing 17 July and with it there will be a series of tasks that the Person in Control will need to complete as part of the SHE Task Calendar and associated PiC Task List. A Fire Safety Pack is being deployed across RMG for PiCs information and a copy is attached for ASRs, WSRs and Branches to cascade to Reps.
PiCs are required to complete three key tasks:-
Update and close out the Fire Risk Assessment Actions.

Check Fire Evacuation Plans and Personal Evacuation Plans.

Ensure that all Employees have received their fire training and test this by carrying out fire alarm evacuation exercise.

NOTE: Where Unit Managers are not the nominated Person in Control (PiC), then it is the responsibility of the Unit Manager to ensure the PiC is aware of Fire Safety Week and support them with completion of the tasks required of them. 
PiCs will involve and consult with CWU Area and Workplace Safety Reps about: –
fire Risk assessments,

proposals for improving fire safety,

informing and instructing staff on fire risks and precautions,

nomination of Fire Wardens,

any issues or risks identified which might affect the safety of the employees and proposed remedial action.

Work time learning should be used to ensure employees and building users understand their duties and responsibilities toward fire safety, for example: understand emergency evacuation procedures, good housekeeping or where unacceptable working practices have been identified. Tasks already undertaken may mean that staff only require a brief update and communication across the building users.
Any non-RMG occupants e.g. Quadrant, external tenants should be briefed on any changes of a joint fire evacuation plan.
Attachments:
RMPFS Fire Safety Week Pack (Includes: RMTV Fire Safety Summary, Fire Safety Week Task List and Guide, Fire safety Week WTL, Programme Summary, Fire Safety Weeks Opps Briefing, FSW Overview, SHE Task Calendar).

RMG Fire Precautions Guide.

Fire Safety Good Practice Guide.

Fire Safety Check List.

RMG Induction to Fire safety.

RMG Fire Safety Week 2017 Joint Statement.

Raising Faults or Queries
Raise faults or queries by contacting the Property & Facilities Helpdesk on 0844 800 9191
Fire Related Queries and Further Assistance
Any Fire related queries and further assistance can be obtained by email to: fire.safety@royalmail.com
Yours sincerely
 
Dave Joyce

National Health, Safety & Environment Officer
Email Attachments – Click to download
RMPFS Fire Safety Week Pack (ZIP)

17LTB392 Royal Mail Group – Fire Safety Week 17 to 23 July 2017 – Campaign to Raise Awareness of Fire Safety Management

Fire Precautions Guide

Fire Safety Check List

Fire Safety Good Practice Guide

Induction Hand Out Notes

RMG FIre Safety Week 2017 Joint Statement

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