Royal Mail Electric Peugeot Partner L2 Vans Introduction/Deployment Update – Part of The 2017/18Vehicle Replacement Plan

This is an update further to reports published in LTBs 106/18, 535/17 and 454/17, regarding the 100 Peugeot Partner L2 Electric Vans being deployed by Royal Mail Group Fleet and in 17 pilot Delivery Office locations in various parts of the country.

As previously reported, RMG, recognise the need to respond positively to the government’s much-anticipated Clean Air, Environmental Plan and the need to reduce carbon dioxide, nitrogen dioxide and diesel particulate emissions from all forms of road transport. There is a need to prepare for the introduction of Major City Low Emission Zones initially and the government announced petrol and diesel engine vehicles ban due in 2040 (2032 in Scotland). This all comes amid the rising levels of pollution posing a major risk to public health.

The RMG purchase agreement for 100 Peugeot Partner L2 Electric Vans represents one of the biggest single purchases of electric vehicles to be used commercially in the UK to date. This is the first batch of Light Commercial ElectricVans, with more planned to follow as the fleet transitions over coming years. The Peugeot Partner L2 Electric Vans will, if successful, certainly help Royal Mail to significantly reduce the environmental impact of its delivery fleet. The technical and safety feature details of the Peugeot Partner L2 Electric Van, along with training details for drivers and Fleet Technicians is contained in LTB 454/17.

Latest update on the deployment of the 100 Electric Peugeot Partners is as follows:

• 64 vans – delivered to Derby DO, Camden DO, Whitechapel DO, Bexleyheath DO, SW London DO, Hockley DO, Cardiff DO, Nottingham South DO, Belfast DO, Harehills DO, and Edinburgh Dell DO.
• 12 vans – delivered to Orpington DO and Dartford MPU W/C 26th March.
• 18 vans – being delivered to Islington DO, Bristol South DO and Hythe DO W/C 9th April.
• 6 vans – being delivered to Southwark DO during April (pending landlord’s consent).

Note:

1. RMG Fleet is working with the CWU/HQ Health and Safety Department and the Leeds No1 Branch ASR to resolve a number of concerns flagged at Harehills DO.
2. Further electrical earthing work is required at Bexleyheath DO before the charging points can put into use.

Installation of charging points at the associated Fleet Maintenance Workshops is continuing in parallel with the DO deployments.

Electric Vehicle Driver and Fleet Technician training has been booked with ‘Pertemps’ by unit managers and completed to align with the delivery of the electric vans.

ASRs are to be fully involved in the pilots from pre-start through to full deployment, then monitoring the new vehicles and feeding back.

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

18LTB215 Royal Mail Electric Peugeot Partner L2 Vans IntroductionDeployment Update – Part of The 201718 Vehicle Replacement Plan

Royal Mail Footwear – Alternative Footwear Reimbursement Process – Medical/Health Reasons

See attached for the assistance of Branches and Health and Safety Reps the current Royal Mail Footwear – Alternative Footwear Reimbursement Process for those members who have an identified Medical/Health problem which as a resultthey can’t wear standard Royal Mail footwear.

In these circumstances the individual provides the line manager with supporting evidence of the medical reasons by way of a letter from a GP, Podiatrist, Chiropodist etc., following which the Business will pay any reasonable costsincurred up to a Maximum of £30 once the evidence has been reviewed and authorisation given by the RMG National Uniform Manager. Once authorised, footwear can be purchased in line with RMG Policy.

The minimum standards which must be applied with special authorised purchased footwear in this way are: – Colour: Black and Style: a formal lace up with a heel. The sole must have adequate grip properties. If it is PPE Footwear it must be ‘CE’ marked. The Manager will check the suitability once alternatives have been identified and selected. The member then purchases the alternative footwear and claims the £30 via PSP. (See flow-chart attached).

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

18LTB212 Royal Mail Footwear – Alternative Footwear Reimbursement Process – MedicalHealth Reasons

Footwear Reimbursement

CWU Conference 2018 – Health & Safety Fringe Meeting Monday 23^rd April 2018 1:00pm – Guest Speaker – Alan Craddock, HSE Head of Transport and Public Services Unit, Engagement and Policy Division

See attached flyer for the 2018 CWU Annual Conference Health and Safety Fringe Meeting. Our guest speaker this year will be Alan Craddock, HSE Head of Transport and Public Services Unit, Engagement and Policy Division.

Alan Craddock is the National Head of Transport and Public Services Unit, Engagement and Policy Division at the Health and Safety Executive (HSE). He has been with the HSE for 30 years, serving in various roles, mostly in operational work with short spells in HSE HQ where he led and changed HSE’s approach to investigations. He is currently heading up the Transport and Public Services Unit within the HSE Engagement and Policy Division. He has also headed up the HSE Manufacturing sector and had extensive spells as Head of Operations for HSE’s Construction Division and before then Head of Operations for the HSE Midlands Region. He has a wide range of experience, including work with the police, local authorities and other Government departments. He now leads on two priority strategies – public services and transport.

Alan will be discussing the HSE Health and Safety strategy ‘Help Great Britain Work Well’, covering the following key issues:

1. Stress and Mental Health
2. Musculo-Skeletal Disorders
3. Occupational Lung Disease

Additionally,

1. The Sector Plans for Health and Safety in the Logistics and Transport sector, the priorities of which are:

1. Reducing the impact of poorly controlled loads
2. Reducing the rate of ill health caused by musculo-skeletal disorders
3. Increasing engagement with work related road risk

2. The Sector Plans for Health and Safety in the Utilities sector, the priorities of which are:

1. Ensure new large infrastructure projects, and ageing plant and assets, do not lead to an increase in injuries or ill health
2. Acknowledge there is no acceptable level for harm to consumers by unsafe gas work
3. Ensure that worker competence is maintained and managed for the future

Additional areas of interest include:

• The importance of Safety Rep/Worker Engagement and involvement
• HSE Enforcement
• Court Penalty and Fine Levels
• Work Related Mental Ill Health and Stress (Stevenson/Farmer Report and BITC Report Outcomes)

Between 100 – 150 delegates attend the popular H&S Fringe Meeting at CWU Conference every year – please join us at 1:00pm on the 23^rd April. All are welcome and a light buffet lunch will be served.

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

18LTB211 CWU Conference 2018 – Health & Safety Fringe Meeting Monday 23rd April 2018 100pm – Guest Speaker – Alan Craddock, HSE Head of Transport and Public Services Unit, Engagement and Policy Division

2018 Health-and-Safety-Conference-Fringe-v2

Trade Union Health and Safety Must Be Prioritised & Strengthened with Brexit Looming – Petition Launched

Dear Colleagues,

A Union Safety petition has been launched through the ’38 Degrees’ not-for-profit British political-activism organisation which campaigns for fairness, to defend rights, promote peace, preserve the planet and deepen democracy in the UK. “The petition urges the TUC to strengthen trade union partnerships and put prime focus on individual unions to prioritise and increase focus on their individual Health and Safety departments and structures, in readiness for ‘post Brexit Britain’ when the Tory Government will be freed from EU obligations and be able to tear up, water down and destroy health and safety laws, regulations, duties and obligations to the UK workforce.

Why is this important?

The Petition states; Health and Safety was the main reason for the birth of the trade union movement. There is no doubt with the current government attack on trade unions and a possible all out onslaught when we arrive at ‘postBrexit’ Britain, Trade Unions will no doubt find the coming years increasingly difficult. For this reason alone TRADE UNIONS must immediately prioritise Health and Safety now and strengthen links with other unions. Every individual worker has the right to a safe and healthy working environment. Workers are better protected with a strong & robust union that adopts a prime focus on Health and Safety at work.

The Petition can be signed here:-

https://you.38degrees.org.uk/petitions/trade-union-health-and-safety-must-be-prioritised-strengthened-with-brexit-looming

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

18LTB210 Trade Union Health and Safety Must Be Prioritised & Strengthened with Brexit Looming – Petition Launched

CWU PAPER APPLICATION FORMS

Further to LTB 115/18 we can confirm that the website is no longer available to print new application forms.

New application forms can be received by contacting:

Membership Records: membership@cwu.org

Postal: zmussa@cwu.org or joinunion@cwu.org

Telecoms & Financial Services: rwalsh@cwu.org

It is important to note that new application forms shouldnot be reprinted in Branch offices.

Any enquiries regarding this Letter to Branches should be addressed to the Senior Deputy General Secretary’s Department on telephone number 020 8971 7237, or email address sdgs@cwu.org.

Yours sincerely,

Tony Kearns
Senior Deputy General Secretary

18LTB209

Royal Mail Group Property & Facilities Week – W/C 16th April 2018: (Awareness Raising of PiC Roles and Responsibilities)

Dear Colleagues,

Objectives, Background & Introduction:-

The CWU/HQ Health, Safety & Environment Department has received details of the RMG “Property & Facilities Week” from RMG Property & Facilities Solutions Division, Safety, Risk and Compliance Team, which will take place during next week, w/c Monday 16th April and with it there will be a series of tasks that the Unit ‘Person in Control’ (PiC) will need to complete as part of the RM Safety, Health and Environment (SHE) Task Calendar and associated PiC Task List.

The purpose of the Property & Facilities Week Campaign is to communicate and raise awareness amongst all Royal Mail Group employees of the Person in Control’s (PiC’s) roles and responsibilities and the important part they play in the management of Property Health and Safety, risk, compliance and dealing with property related faults, incidents or emergencies. This is to ensure Royal Mail’s legal requirements are met and to ensure the workforce and visitors to RMG property are kept safe at all times.

The campaign is aimed at providing RMG managers and employees generally with a better understanding and overview of what Property & Facilities Solutions do (Inc. PFS Ltd) with managing RMG buildings, dealing with faults and incidents. There will be a launch of new PFS Initiatives during 2018/19 e.g., PiC online Handbook and the Property Intranet in the summer, which will help define the PiC Roles and Responsibilities further.

The Campaign will aim to assist with achieving benefits in a reduction in non-compliance issues, fewer incidents, accidents and day’s lost with deployment of the New PiC E-Learning Module. Another aim is to help improve relationships within RMG (Inc. PFS Ltd) and with Unions and their Area Health and Safety Reps.

A better understanding of how to report and chase up faults improves safety compliance and raising employee awareness around incident management and what to do in a property incident event are of vital importance.

Where Unit Managers are not the nominated Person in Control (PiC), then it is the responsibility of the Unit Manager to ensure the PiC is aware of Property & Facilities Week and support them with completion of the tasks required of them. This is also an opportunity for RMG Property & Facilities Solutions (P&FS) to communicate with RMG Operations latest initiatives and changes which may affect them.

The Property & Facilities Pack:-

In advance of Property & Facilities Week, see attached Managers’ and PiC’s “Information Pack” which includes:-

• Property & Facilities Week Summary,
• PiC Task List,
• PiC Guidance,
• PiC Roles & Responsibilities,
• Ops Briefing on Property & Facilities Week For Cascading (Audience:- All RMG Employees (Inc. PFS Ltd), Parcelforce, CWU, CMA & Quadrant),
• Information on P&FS changes and initiatives e.g. SLB/PiC Handbook/Property Intranet & Key Changes to SLA’s for P&FS Engineer’s & Cleaner’s Standards.

Communications:-

Information will be communicated to SHE Advisors, P&FS/PFSL, Unions and cascaded to Ops Managers via the SHE Calendar and the following communications will be produced and cascaded nationally next week:

• Ops Bulletin,
• Unit Manager / PiC Task List & Guidance,
• SHE Bi-Weekly Update,
• Courier Article,
• RMTV slot.

During RM Property & Facilities Week, PiCs will be required to complete three key tasks:-

• Task (1) PiC Role & Responsibilities – PiCs need to be fully aware of and understand their Person in Control role and responsibilities and how to report property related faults or incidents to the Property & Facilities Helpdesk.
• Task (2) Compliance Records Database (CRD) & Site Log Book (SLB) – All PiCs must ensure that they have access to the Compliance Records Database, know where to find information on their site and are up to date with their Annual Property Inspection, closing down any actions. They should also be aware of what is required of them with regard to the upkeep of the Site Log Book (SLB), and they should be aware that a new version of the Site Log Book has been rolled out.
• Task (3) PiC Training – PiCs will be asked to complete the Persons in Control of Premises (PiC) e‑learning module on the Royal Mail Intranet, Success Factors Website and also watch the Asbestos Awareness Film produced jointly by Royal Mail and the CWU, introduced last year, which is available via the ‘on demand screens’. PiCs are required to do a refresh on PiC training every three years. They must also read the Asbestos Refresh briefing.
• IMPORTANT NOTE 1: PiCs MUST complete Task 3 PiC Training. CWU ASRs are requested to check that the PiC tasks have been completed as part of their Health and Safety Inspections. It has been agreed with RM Property that ASRs can also complete the PiC Training and Compliance Data Base Training e-learning Modules.
• IMPORTANT NOTE 2: All Unit Managers and PiCs should be fully aware of and understand the role and responsibilities of the Person in Control on their site and how to report property related faults or incidents to the Property & Facilities Helpdesk.
• IMPORTANT NOTE 3: The RMG SHE Team will provide advice, guidance , support and encouragement to PiCs/Unit Managers to complete the tasks set out above and will liaise with CWU ASRs as required.

Person in Control of Premises (PiC) Role & Responsibilities, including summary:-

Persons in Control (PiC) of the premises on their site, need to realise how much people (staff and visitors) depend on them to help ensure that the property in which they work or visit is kept safe and that emergencies are managed calmly. PiCs have a huge responsibility for the safety and wellbeing of the workforce, colleagues, contractors and visitors/customers that use the site, including the general public. Ensuring that the building and its external areas are safe is an essential part of this. New PiCs will need to quickly build a routine that focuses on daily, weekly and monthly tasks and learn to deal with emergencies calmly and efficiently. There are resources to help PiCs including the PiC Handbook, PiC e-learning modules and the SHE Task Calendar, as well as the Stay Calm process for dealing with emergencies. If PiCs need to speak to someone about a property related issue or property safety concern (including environmental issues such as fuel spills), then call the Property & Facilities Helpdesk on 0844 800 9191 and they will be happy to help. Responsibilities in summary are:-

• Stay Calm – managing and reporting emergency situations.
• Reporting Property Faults – via the Property & Facilities Helpdesk on 0844 800 9191.
• Site Log Book – ensuring it is maintained, kept together, up to date and readily available. That all 6 Volumes sit together, it’s readily available for Contractors to review and sign-in when coming onto site. The PiC should ensure that the Hazard Register in Volume 1 is available, in the correct place and up to date. It can be hand annotated if necessary. All PiCs should ensure that they have a copy of the latest Legionella Risk Assessment available and held in Volume 2 of the Site Log Book. This is available on the CRD, can be printed off and inserted into the Site Log Book (Volume 2). The PiC should be made aware that a new version of the SLB will be introduced in the next 12-18 months 2017/18 with much of the information sitting on the Compliance Records Database. Further information will be issued in due course.
• Fire Safety Management (daily housekeeping, appointing fire precaution officers (Marshalls), annual fire risk reviews, weekly fire alarm tests, 4-weekly emergency lighting tests, fire evacuation drills (minimum of 2 per year), personal emergency evacuation plans, premises fire evacuation plans) (all to be recorded in the Site Log Book).
• Asbestos Management – knowing where asbestos is suspected (see the asbestos management plan in the Site Log Book or via the Compliance Records Database (CRD)), reporting any suspected damage, ensuring Red Flag notices are adhered to.
• Contractor Management – ensuring contractors sign in, read the health and safety information in the Site Log Book, have with them a job specific safe system of work (risk assessment and method statement) and Royal Mail’s Contractor Safety Guide, Challenge unsafe behaviours or conditions where necessary and report to the Property & Facilities Helpdesk.
• Compliance Records Awareness – knowing where to find test certificates and maintenance records via theCompliance Records Database (CRD) – new user access can be obtained through rmwebsites@ndc-uk.co.uk The PiC will need to make sure that they are familiar with the CRD and where to find information. Once logged-in, user guides can be found under the Help section. The PiC’s local SHE advisor or Property & Facilities contact can also advise. The PiC should check the Compliance Records Database (CRD) for the status of their property and facilities compliance records to ensure that they have not expired e.g. Fire Risk Assessment (FRA), Fire Evacuation Plan (FEP), Legionella Risk Assessment (LRA). Any concerns over expiry should be raised with the Property & Facilities Helpdesk.
• Legionella Control – regular flushing of little used outlets (to be recorded in the Site Log Book).
• Annual Property Inspection – supporting the assessors and closing out your actions via theCompliance Records Database (CRD).
• Handover – ensuring adequate handover when you leave or change roles.

PiC Training Modules (via the RMG Success Factors Intranet Site) comprise:

• Person in Control of Premises (NEW e-learning module)
• Asbestos Awareness (e-learning module and NEW video)
• Asbestos Duty to Manage (e-learning module)
• Asbestos Projects (NEW video)
• Fire Risk Assessment Review (e-learning module)
• Managing Fire Safety (e-learning module)

Note: ASRs can also complete the PiC Training and Compliance Data Base Training e-learning Modules.

Note: Additionally a Property Section has been set up on the RMG SHEM’s Intranet system to allow SHE Team, Unit Managers / PiC’s / Ops & Mod / Union ASRs to all be able to access information on Property & Facilities Week. This information will be of use to Managers and Union ASRs and WSRs ongoing and not just for the week (See links below).

Consultation and Involvement – ASR Actions:-

The CWU National Health, Safety & Environment Department and Unite/CMA HQ are fully supporting the initiative and ASRs are invited to get fully involved and support the Property Safety Week and Property initiatives ongoing throughout the year. It needs to be stressed that the Property and Facilities Week is a focal point to launch key tasks that need to be maintained going forward throughout the year e.g.,

The PiC’s need to:-

• Be fully aware of and understand their health, safety and welfare role and responsibilities,
• Know how to report property related faults or incidents to the Property & Facilities Helpdesk,
• Know how to access the Compliance Records Database and ensure the Unit is up to date with the Annual Property Inspection actions,
• Be aware of the Site Log Book (SLB), and the new version,
• Complete the new Persons in Control of Premises e‑learning module,
• Watch the Asbestos Awareness Film produced jointly by Royal Mail and the CWU.

RMG Property & Facilities Solutions Division (RMG P&FS) – Information Share on latest changes and initiatives2018/19

1. RMG P&FS will be refreshing the current Site Log Book (SLB) and introducing a new version across all of our RMG sites during 2018/19 as part of the Annual Property Inspection (API), which will be done at all site/offices. This will replace the current SLB six volumes into one new SLB.
2. RMG P&FS will be introducing a New PiC Handbook Online portal which will be similar to the StayCalm.Online and replacing the old PiC Handbook manual version.
3. RMG P&FS are in the process of redeveloping/refreshing the Property Intranet to make this easier to access and simple tiles, easier to navigate around.
4. There are also some Key Changes being made to theProperty & Facilities Solutions SLAs for Engineering Services and to Cleaning Standards Measures. PiCs should read and understand the changes.

Further communications will follow on the above changes & new initiatives

SHE Standard 13.11 Site Log Book (SLB) Review – What is changing?

The new Site Log Book will be rolled out in the next 12-18months and the SHE Standard for Site Log Books is currently being reviewed to take into account the changes.

Purpose and Benefits of RMG Property changing the Site Log Book (SLB)

1. The current format of the SLB is being reviewed there’s a need to improve it and make it more user friendly, less onerous to manage and in line with industry best practice.
2. The current SLB’s take up a lot of space, are difficult to manage and contain a lot of out of date information.
3. Improve the SLB by looking at other ways of making them more modern and easier to manage any changes.
4. An improvement in the way the Site Log Book is used and managed due to its physical size.
5. A reduction in the number of volumes held on site.
6. The new version will allow for greater control over legislation updates as generic material will be online, i.e. in one place and one version only.
7. An electronic copy of the Site Log Book will be held on the Compliance Records Database.
8. Long term impact on environment with a long term aim to have a paperless version held on the CRD.
9. Reduces the need to store Site Log Books on site, takes up a vast amount of space and also paper based records, which can be put on CRD.
10. Reduces the need to print, republish and circulate Site Log Book via RM Swindon Stores.

Conclusion: Over the next 12-18 months all old versions of the Site Log Book will be withdrawn and removed from circa 1757 RMG sites and replaced with the new updated ‘light’ version. This will ensure that the new SLB’s are in place and the old removed from all sites.

Important Links:

• Obtain the Property & Facilities Week pack by following this link:https://intranet.royalmailgroup.com/HealthSafety/Pages/Property-Week-April-2017.aspx
• Property & Facilities Week Pack on the RM Intranet:https://intranet.royalmailgroup.com/HealthSafety/Pages/Property-Week-April-2017.aspx
• Work Area Inspections (SHEM Standard 17.1):https://intranet.royalmailgroup.com/BPL/BPL%20%20Group%20Safety%20%20MAIN/Forms/Unit_Inspections.aspx
• PiC Handbook:https://intranet.royalmailgroup.com/BPL/BPL%20%20Group%20Safety%20%20MAIN/PIC%20Handbook%20September%202012.pdf
• CRD Access or Password Reset: rmwebsites@ndc-uk.co.uk
• Compliance Records Database (CRD):https://royalmail.info-exchange.com/Default.aspx?ReturnUrl=%2fSecure%2fDefault.aspx
• Annual Property Inspection, (SHEM Standard 13.03):https://intranet.royalmailgroup.com/BPL/BPL%20%20Group%20Safety%20%20MAIN/Forms/BHRA.aspx
• Site Log Book (SHEM Standard 13.10):https://intranet.royalmailgroup.com/BPL/BPL%20%20Group%20Safety%20%20MAIN/Forms/SLB.aspx
• Link to Success Factors:-https://performancemanager.successfactors.eu/sf/home?bplte_company=C0001112080P&
• PiC Handbook:-https://intranet.royalmailgroup.com/BPL/BPL%20%20Operations%20and%20Modernisation%20%20MAIN/Person%20In%20Control%20Handbook.pdf#search=person%20in%20control
• Asbestos Handbook:-https://intranet.royalmailgroup.com/BPL/_layouts/15/WopiFrame2.aspx?sourcedoc=/BPL/BPL%20%20Group%20Safety%20%20MAIN/Appendix%20B%20-%20RMG%20Asbestos%20Handbook%20v2.docx&action=default
• SHE Task Calendar:
• Stay Calm On-Line:

All Persons in Control PiCs should fully understand their role and responsibilities and should:-

• Read and understand the roles and responsibilities of PiCs.
• Know how to report property faults and incidents via the Property & Facilities Helpdesk (0844 800 9191).
• Have a clear understanding of the property related weekly, monthly and annual tasks (e.g. weekly fire alarm tests; daily/weekly visual inspections to make sure all fire exits are clear; annual fire risk assessment reviews).
• All PiCs must ensure that they have completed the PiC e-Learning module on Success Factors within the last 3 years! PiCs can check their learning history on Success Factors.
• Check if their PiC training is out of date – if so, complete this training before the end of April. Course code 5361.
• Read the Asbestos Management Refresher Briefing.

If you (ASR) or any of your Branch Area Unit Managers/PiCs have any questions or enquiries you/they can:-

• Contact the local SHE Advisor who can advise and guide.
• Contact rmwebsites@ndc-uk.co.uk, if you have not got access to the Compliance Records Database (CRD).
• Raise a fault or query by contacting the Property & Facilities Helpdesk on 0844 800 9191.
• Contact the Property & Facilities Safety, Compliance & Sustainability team via Gurkan Hasan as follows:-

Gurkan Hasan
Property, Risk & Compliance – Implementation Manager (Safety, Compliance & Sustainability)
Royal Mail Property & Facilities Solutions
1 Broadgate, London, EC2M 2QS
Mobile: 07736786704
Email: gurkan.hasan@royalmail.com

IMPORTANT NOTE 4: Please support the week, liase with Ops Managers and SHE Advisors. Please encourage all PiCs to complete the online PiC Training and also complete/close out actions on the annual property inspection. As ASR, complete the PiC Training and Compliance Data Base Training e-learning Modules.

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

16LTB206 Royal Mail Group Property & Facilities Week – WC 16th April 2018 (Awareness Raising of PiC Roles and Responsibilities)

Key Changes to SLAs for PFSL Engineers_Cleaners _Important Site Communication March 18

One Page Programme Summary Property and Facilties Week_April 18_ (FINAL)

Ops Briefing_Property and Facilities Week_ April 18 (FINAL)

Royal Mail Group Property and Facilities Week_PiC_Roles Responsibilities_2018 (FINAL)

Royal Mail Group Property and Facilities Week_PiC_Task List and Guidance_2018 (FINAL v3)

CWU Annual Conference – New Delegates’ Briefing – Saturday, 21st April 2018

This is to advise all Delegates Visitor’s and Observers that there will be the usual new delegates’ briefing session taking place on Saturday, 22^ndApril 2017 at 6pm in the Windsor Hall, at the BIC.

The event will be hosted by the President Jane Loftus and Beryl Shepherd Vice President. The aim is to give those attending and that are new to conference the opportunity to understand how conference works and ask any questionsthey may have. There will also be the opportunity to stand at the rostrum and speak into the microphone to help delegates feel more confident about speaking on a Motion.

Branches are therefore asked to encourage new and young delegates to attend this session – it should last no longer than 45 minutes.

Any queries on this LTB should be addressed to Chris Tapper at ctapper@cwu.org at CWU head office.

Yours sincerely,

TONY KEARNS
SENIOR DEPUTY GENERAL SECRETARY

LTB 207-18 – CWU Annual Conference – New Delegates Briefing – Saturday 21 April 2018

To: All Branches

Dear Colleagues,

This campaign is a continuation and update on the January campaign covered in LTB 011/2018 on Road Safety and Managers’ Responsibilities.

As explained in LTB 011/2018, following consideration by RMG of arrangements last year, there is now one National Road Safety Week in November which is the UK National ‘BRAKE’ and ‘THINK, and ‘RoSPA’ supported Road Safety Week. RMG, in consultation with the CWU, supplement this with Bi-Monthly Road Safety Campaigns and the first two Campaigns in January and April 2018 will concentrate on ‘Managers’ Responsibilities’ for Road Safety, whereas previous campaigns were aimed more specifically at drivers.

RMG have only late last week confirmed the final campaign details and updated us regarding the planned communication channels this week which are as follows:-

• RM TV – Will communicate the campaign subject to no overriding special communications on the recently announced Royal Mail organisational restructuring.
• What’s App – A message will be sent to managers featuring an animation film.
• Managers’ Update E-mail – To be sent this week to all managers with a link to the animation film and road safety documents.
• Intranet Article – To be sent out during the week with a link to the animation film and documents.

The new road safety film which highlights managers’ road safety responsibilities has been developed along with a checklist and guidance.

The strong message to managers is that the consequences of Road Traffic Collisions can be serious, including life changing injuries, multiple injured victims, even death or deaths. It’s easy to think of driving and the road risks as just the driver’s responsibility, but managers play an important role.

The key management responsibilities are listed below:

1. Make sure that drivers are fit and competent to drive.
2. Make sure that vehicles are safe to drive.
3. Create a safe environment for driving (Safe Yards, Organise Workplace Transport, Enforce Safety Standards).
4. Supervise your drivers to ensure that they understand and apply their training.
5. Learn from collisions.

The new animation film which highlights managers’ road safety responsibilities has been developed along with a checklist and guidance.

To watch the road safety animation film click on this link: Watch Animation (accessible via Royal Mail Intranet only).

Managers’ Guidance and a Managers’ Checklist have been produced to assist in carrying out their responsibilities (see attached).

The Campaign:

• Managers will be carrying out Driver and Vehicle Safety SMATs, Yard Safety SMATs and Yard Risk Assessments.
• Area Safety Reps are asked to carry out Safety Inspections concentrating on Slow Manoeuvring, driver and vehicle safety and yard safety.
• The special checklist and Managers’ Guidance is being circulated to all Units (Copies are attached).
• Managers, SHE Advisors and Area and Workplace Safety Reps are encouraged to work together on the campaign.
• ASRs and WSRs will be fully involved and consulted and will input into the campaign locally. This is referred to in the ‘Consultation’ Section of the Checklist and is referred to in detail in Section 6 headed ‘Consult and involve Area and Workplace Safety Representatives’ of the Managers’ Guidance.
• The previous LTB (011/2018) referred to two new training courses available to Drivers, who are encouraged to attend these courses. They are the ‘slow manoeuvring course’ and ‘one hour driver safety short course’. (Note: It has been agreed that ASRs can attend these courses to familiarise themselves with the content and promote the courses amongst driver members).
• IMPORTANT NOTE: The Campaign is not tied to just one week and we want the focus on the campaign to be sustainable so ASRs, SHE team and OperationalManagers can focus on the issues and programme the WTLLs, Poster distribution, Checklist Use, Yard Assessments, SMATs and safety Inspections with best effect to most suitable local timetables and arrangements.
• Royal Mail and the CWU agree that the safety of the workforce is paramount. Vehicle and driver safety, road risk, slow manoeuvring and reversing safely are top priorities for us all.
• Please support this Road Safety Campaign – Would ASRs and WSRs pro-actively engage the SHE Team and Operational managers to get involved and lift the profile of the Campaign in line with the RMG/CWU Joint Statement. Thanks for your support.

Any Management enquiries should be directed to Sandra Baxx RM Group Driver Capability and Behaviour Manager Mobile: 07703314463 Email: sandra.baxx@royalmail.com

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

18LTB204 Royal Mail Group April 2018, Bi-Monthly Road Safety Campaign, Launch WC 9 April 2018 – Managers Responsibilities

Managers Guidance – Managers Responsibilities for Road Safety – Apr 2018 .._

Managers Responsibilities for Road Safety Campaign Checklist Draft Final…_