Parcelforce Worldwide – Safety Climate Survey of Selected Depots (LDs)  
To: All Branches with Postal Members  
Dear Colleagues, 
RMG SHE Standard 17.03 is the Standard for Safety Climate Surveys. 
The CWU Health, Safety & Environment Department is supporting a Safety Climate Survey initiative in PFWW using the SHE Standard 17.03 Survey in a number of depots. Members will receive a joint covering letter and a short 18 Question form to complete and the process is now underway. 
The Safety Climate Survey is being carried out with the full involvement and consultation of CWU ASRs regarding depots in their respective constituency areas and the aim is to jointly support the maximum participation of our members. Our intention is to see the survey carried out across all Depots eventually to ensure that any potentially high-risk depots and those with poor safety management are not omitted and overlooked. 
Members Participation in this survey is voluntary, the questionnaire will be anonymous and any information given in the questionnaire will be handled in the strictest confidence. Managers will provide members with time needed to complete the Safety Climate Survey and once completed, the forms will be returned to the manager and forwarded to the Safety Health and Environment Team for collation, analysis and report back to the Unions, Safety Reps, Depots and Managers. There will be no detriment to any employee who participates or who does not wish to participate in the survey. Members needing help in completing the survey or would like further information or support can either contact their line manager or their CWU Area Safety Representative who’s details are listed in the covering/introductory joint PFWW/CWU/Unite.CMA Letter, as follows:- 
CWU ASR North – Paul Devlin T: 07793762458

CWU ASR Midlands – Matthew Burchnall T: 07742095598

CWU ASR South East – Nicola Wilmer T: 07876898793

CWU ASR South West David Manley T: 07767 405 596 
Measuring the Safety Climate in a Unit/Workplace provides feedback as to how the workforce feel about Safety where they work at a particular point in time and enables the identification of improvement opportunities. Repeating surveys at regular intervals can then subsequently provide feedback as to the impact of any actions and activity to improve workplace safety. Members are encouraged to participate and will enable Parcelforce Worldwide and the CWU to jointly understand the current Safety Climate and members views and input in order to help with future improvements in Safety in PFW. 
The aspiration is to get the completed surveys returned and collated before the April PFWW/CWU/Unite.CMA Joint National Operations Safety Committee. A further report will be made to Branches via LTBs. 
Attachments:
RMG Safety Health & Environment (SHE) Standard 17.3 ‘Safety Climate Surveys’

Survey Participating form

Draft Survey Form

Covering Letter to Members inviting participation in the Survey. 

Yours sincerely
 
Dave Joyce

National Health, Safety & Environment Officer
 
Email Attachments – Click to download
•RMG Safety Health & Environment (SHE) Standard 17.3 ‘Safety Climate Surveys’

LTB 100/07 Parcelforce Worldwide – Safety Climate Survey of Selected Depots (LDs)

•Survey Participating Information/Letter

Draft Survey Form

Draft Participating Depots

Seven Health Checks Men Must Do:

Men are notoriously bad at looking after No.1, averaging just four trips to their GP a year, while women average six.
As men are less likely to access disease screening and healthy-living initiatives, it is no surprise they are twice as likely as women to die before they turn 75.
But here are seven quick checks for men.
1. BOWEL CANCER
WHY? The third most prevalent cancer in men, with more than18,000 new cases each year.

SYMPTOMS: Blood or mucous in your stools, changes in bowel habits (diarrhoea, constipation or both) which last more than six weeks, still needing the toilet after going, stomach cramps or tenderness and weight loss.

THE TEST: Check symptoms with GP, who will give you a rectal exam and ask for a sample. They may refer you for hospital tests – perhaps an X-ray and colonoscopy (tube into your bottom to check bowel). The NHS is rolling out national bowel-cancer screening for over 60s.

WHERE TO GO: Your GP.

HOW OFTEN? If there is a family history of bowel cancer, get checked every two years.
2. TESTICULAR CANCER
WHY? The most common cancer in men under 35, with around 2,000 cases diagnosed every year.

SYMPTOMS: Check for swelling or pea-sized, hard lumps on the front or side of the testicles. A dull ache or sharp pain in this area? See your GP.

THE TEST: The GP could send you for a painless ultrasound scan on both testicles and often a blood test to identify raised levels of certain hormones.

WHERE TO GO: Your GP who will refer you to a hospital specialist if necessary.

HOW OFTEN? Cancer Research UK recommends examining the testicles once a month to spot changes.
3. BLOOD PRESSURE
WHY? Persistent, untreated high blood pressure can lead to heart disease, strokes and kidney disease.

SYMPTOMS: High blood pressure usually causes no symptoms, so the only way to know is to get checked.

THE TEST: Using an arm pump, your GP takes a pressure measurement of two numbers. Blood pressure readings have two numbers, for example 140/90mmHg. The top number is your systolic blood pressure (the highest pressure when your heart beats and pushes the blood round your body). The bottom one is your diastolic blood pressure (the lowest pressure when your heart relaxes between beats). 

• 90 over 60 (90/60) or less: You may have low blood pressure.

• More than 90 over 60 (90/60) and less than 120 over 80 (120/80): Your blood pressure reading is ideal and healthy. Follow a healthy lifestyle to keep it at this level.

• More than 120 over 80 and less than 140 over 90 (120/80-140/90): You have a normal blood pressure reading but it is a little higher than it should be, and you should try to lower it. Make healthy changes to your lifestyle.

• 140 over 90 (140/90) or higher (over a number of weeks): You may have high blood pressure (hypertension). Change your lifestyle – see your doctor or nurse and take any medicines they may give you. 

Persistent high blood pressure can increase your risk of a number of serious and potentially life-threatening conditions. Because the risk of heart attack and stroke goes up as a person’s blood pressure rises, it is best to try to lower your blood pressure as even a small amount can help lower the risk. Someone with high blood pressure is twice as likely to have a heart attack or stroke in the future as someone with normal blood pressure so, the lower you can get your blood pressure, the better.

WHERE TO GO: Your GP and some pharmacies.

HOW OFTEN? Every three years, yearly if it is high or someone in your family has high blood pressure.
4. EYES
WHY? Glaucoma, which causes increased pressure in the eye is more common in men and if left untreated can lead to blindness. If you have diabetes, a high level of short sightedness or migraines, you are at higher risk.

SYMPTOMS: The build-up in pressure is very slow, so visual loss is gradual.

THE TEST: An ophthalmologist will examine your eyes using a special machine. It takes just a few minutes.

WHERE TO GO: Your local optician.

HOW OFTEN? Men over 40 should get an annual eye check.
5. PROSTATE CANCER
WHY? It is the most commonly found cancer in all men, with 35,000 new cases each year.

SYMPTOMS: Difficulty in passing urine, needing to go more frequently and a feeling of not emptying the bladder. Also: pain in the back, hips or pelvis, impotence and, very rarely, blood in the urine or semen.

THE TEST: Your GP will do a rectal exam, a blood test for raised hormones and possibly refer you for a biopsy.

WHERE TO GO: Your GP.

HOW OFTEN? Cancer charities recommend that men over 50 get themselves checked once a year.
6. DIABETES
WHY? There are about two million people who have Type 2 Diabetes and up to half a million more may have it without realising. Men are at higher risk.

SYMPTOMS: Constant thirst, passing large amounts of urine, tiredness and weight loss. But sometimes there are no obvious symptoms.

THE TEST: Your GP can do a simple glucose blood test.

WHERE TO GO: Your GP.

HOW OFTEN? If you are over 40, overweight or have a family history of diabetes, get checked once a year.
7. CHOLESTEROL
WHY? High cholesterol can lead to heart disease.

SYMPTOMS: There are no symptoms as such, but if you eat a diet high in saturated fat, are overweight or have a family history of heart disease, you need to be checked.

THE TEST: A blood sample, taken after fasting, is used to measure cholesterol levels.

WHERE TO GO: Your GP and some high street pharmacies will test cholesterol.

HOW OFTEN? Yearly if you have high cholesterol or it runs in the family.
Yours sincerely
Dave Joyce

National Health, Safety & Environment Officer
 
Email Attachments – Click to download
Attachment 1 – LTB099/17 Seven Health Checks Men Must Do:

Attachment 2 – Blood Pressure Chart for Adults

Attachment 3 – Seven Health Checks Men Must Do

Royal Mail Group Safety Health & Environment Team/CWU/Unite CMA ‘Fixed Focus & Grow’ (FFG) (Events/Meetings For Logistics & Commercial ASRs (Including Logistics, Fleet, Engineering, International, PFWW, RMSS etc):  
To: All Branches
Dear Colleagues,
Following discussions with Dr. Shaun Davis RMG Global Director of Safety, Health, Wellbeing & Sustainability, Stuart Harrison PFW/RMSS Head of Safety and Lisa Durrant Logistics Head of Safety, regarding the above it has been agreed not to run separate FFG events for these occupational groups but instead invite all ASRs to the three Regional events on 7th, 8th and 9th March 2017. The decision has been based on the small numbers of ASRs involved in some of the above groups and the fact that there will be a number of ‘Group Wide’ presentations that are of common interest to all concerned. Therefore over 100 CWU ASRs are invited to attend one of the three Regional Events.  
Additionally, RMG and the CWU Health, Safety & Environment Department are finalising amendments to RMG SHE Standard 5.1 (Health and Safety Committee) to include the changes and additions which will improve and extend Health and Safety Committees and ASR involvement and consultation.
We have therefore agreed to provisionally make the change on this occasion, subject to review and feedback from ASRs. The option to revert back to additional/separate functional FFG events for the above groups remains open if ASR feedback is such that the separate, additional events are required and justified. Dr. Shaun Davis has made this change on the proviso that Commercial and/or Logistics based CWU ASRs do not feel they have been detrimentally treated. Any feedback is welcomed therefore.
In conclusion all CWU ASRs from Logistics, Fleet, Engineering, International, PFWW/RMSS are invited to attend one of the FFG Regional events, nearest to their base/of their choice.
Yours sincerely
Dave Joyce

National Health, Safety & Environment Officer
Email Attachments – Click to download
Attachment 1 – LTB097/17 Royal Mail Group Safety Health & Environment Team/CWU/Unite CMA ‘Fixed Focus & Grow’ (FFG)(Events/Meetings For Logistics & Commercial ASRs (Including Logistics, Fleet, Engineering, International, PFWW, RMSS etc)

CWU RE-DESIGN PROJECT – NATIONAL BRIEFING 23RD MARCH 2017 
The purpose of this LTB is to advise Branches that we will be holding a National Briefing on the 23rd March to provide a comprehensive update on the CWU Re-design Project.
 
The Briefing will take place at the Midland Hotel, 16 Peter St, Manchester, M60 2DS and will commence at 11.00 hrs and finish no later than 14.00 hrs.
 
As reported previously, the CWU faces major financial and organisational pressures, which if unchecked threaten our very future as an independent trade union. The reality is the Re-design Project is the most important debate we have ever had about the future of our organisation and it is therefore essential that all CWU Branches are in attendance.
 
The subject of re-design and the challenges facing the union do warrant a separate briefing in advance of Conference and this will enable a more informed debate than our Conference schedule allows.
 
The Briefing will give us the opportunity to reinforce the case for major change within the organisation and set out a positive direction for re-design to put CWU at the forefront of activism and the UK trade union movement. Furthermore, we will explain the work we have undertaken to date at CWU Headquarters and outline our next steps, including the approach to all structures outside of Headquarters.
 
Entitlements to attend the Briefing are on the basis of two representatives per Branch, Senior Field Officials, National Team Members and NEC and Industrial Executive members.

Finally, to facilitate a constructive session we will be circulating a full report on the Re-design Project and the agenda for the day, in advance of the Briefing.
 
Any enquiries on the above LTB should be addressed to the General Secretary gsoffice@cwu.org.
 
Yours sincerely  
 
Dave Ward Tony Kearns
General Secretary Senior Deputy General Secretary
Email Attachments – Click to download
LTB 095/17 – CWU RE-DESIGN PROJECT – NATIONAL BRIEFING 23RD MARCH 2017

Video Recording for CWU Branches
 
Dear Colleagues,
Following the successful decision to bring our video operation in-house, we are now in a position to offer this service to CWU Branches.
The studio, located at CWU HQ, can be booked by Branches alongside our equipment and the use of the team in the Communications department. We would encourage Branches to use the facility for any activity which will support you locally.
Additionally, Branches can, in some circumstances, request for the filming to take place locally. This would have to be agreed directly with myself.
Anyone wishing to book a slot or have a preliminary discussion should contact Marcia Murray mmurray@cwu.org
With over 500,000 views on our videos in the last 6 months, this has proven to be an effective form of communication with the membership. This is a great opportunity to grow that reach and creativity beyond CWU HQ.
 
Kind regards
 
Chris Webb
Head of Communications, Engagement & Media
Email Attachments – Click to download
LTB 093/17 – Video Recording for CWU Branches

CWU Conference – Bournemouth – 23rd – 27th April 2017
Crèche Facilities
We shall be making arrangements for the provision of crèche facilities at this year’s Annual Conference in Bournemouth.
If any member of your delegation would like to use these facilities they should contact Angela Niven on conferences@cwu.org for a crèche registration form as soon as possible and no later than Thursday 16th March 2017.
We require this information as early as possible to ensure that arrangements can be made to provide the correct number of staff to look after the children.
Procedures for Considering Requests for Bucket Collections
 
All requests for bucket collections to be taken during Annual Conference shall normally be submitted in writing to the General Secretary. Such written requests should include background material/information/full details on the organisation for which the collection is to be made. The officer to the General Conference SOC will be advised accordingly and will then make arrangements for the Union’s stewards to take such collections. The monies so collected will be counted by the Senior Deputy General Secretary’s Department and a cheque made out to the appropriate bodies.

 
The number of bucket collections to be taken during Annual Conference will only exceptionally exceed two.

 
Distribution of Documents at General Conference
 
All requests for the distribution of documents on delegates’ seats shall, in the first instance, be referred in writing to the General Conference SOC, together with a copy of the document(s) concerned, for consideration. Please send any requests to conferences@cwu.org

 
Any documents that have been agreed for distribution on delegates’ seats at General conference shall be delivered to the General Conference Administration office by no later than 5pm on the day prior to distribution.

 
Branches are reminded of the facility of the Conference Guide to publicise meetings and other events.

 
Seating at General Conference
 
If any member of your delegation requires an end seat due to special needs/disability they should contact Angela Niven on conferences@cwu.org as soon as possible stating the reason and no later than Thursday 16th March 2017.
 
Any queries regarding this Letter to Branches should be addressed to Angela Niven on 020 8971 7256 or by email to conferences@cwu.org
 
Yours sincerely,
 
 
 
 
A P Kearns
Senior Deputy General Secretary
Email Attachments – Click to download
LTB 091/17 – CWU Conference – Bournemouth – 23rd – 27th April 2017

Motion 139 (2015) – Royal Mail Managers Bonus Payments Linked to Accident on Duty Statistics:
To: All Branches
Dear Colleagues,
Motion 139 was carried overwhelmingly at the 2015 CWU Postal Conference and this LTB is to update Branches on the discussions with Royal Mail that have taken place since then and the present Managers’ Bonus Arrangements.
The payment of bonuses to operational managers linked to reductions in accidents on duty is an issue the Health, Safety and Environment Department, along with CWU Health and Safety Reps across the country have universally condemned and have been opposed to for several years. 
Managers’ Union Unite/CMA also do not support such bonus arrangements and in discussions with our Unite/CMA National Representative Colleagues, they confirmed that this was introduced without their agreement. 
CWU opposition to such bonus payments have been voiced at every opportunity, including in past face to face meetings with the Royal Mail Chief Operating Officer, Director of HR and Chief of Staff.
The reason for CWU opposition to such payments is quite obvious. It encourages managers not to report accidents and at the same time encourages managers to discourage our members from reporting accidents. As a result, under reporting of accidents had become endemic in recent years and we have done everything in our power to campaign against and counter the under reporting of accidents. This is a subject that has been debated several times at CWU Conference.
Our actions have included negotiating national agreements on accident notification, investigation and reporting of accidents with full involvement of CWU ASRs.
Following the carriage of Motion 139, the matter was raised again recently with Dr. Shaun Davis, Royal Mail Group Global Director of Safety, Health, Wellbeing and Sustainability in order to put across our Conference Policy and to establish the current position.
For this current year, I am pleased to report that Mr. Davis has confirmed that Royal Mail Group works on a Corporate Key Performance Indicator (KPI) Scorecard for Managers that looks across ten measures and which has Safety as one of those measures. The Corporate Scorecard covers all levels of managers in Royal Mail Group and together all ten measures are ‘bonused’ on delivering Royal Mail Group Performance Targets.
The current measure used for Safety performance is now ‘Road Traffic Collisions’ and this was changed from the previous ‘Lost Time Accident Frequency Rate’ last year to facilitate improvements in the key area of Road Safety and Road Traffic Collision reductions.
The annual performance improvement target for RTCs is a 7% improvement with a stretch target of a 12% improvement. Progress is monitored monthly. The primary objective is to improve driver performance and behaviour.
The above is based on the explanation and information Dr. Shaun Davis kindly provided to me.
RTC reductions is not a particularly good measure to make ‘bonus worthy’, however, it is far better than the previous ‘Lost Time Accidents’ ‘bonus worthy’ targets as clearly it is far more difficult, if not impossible in many cases, to not report or under report road traffic collisions for many obvious reasons.
Motion 139 (2015) is therefore discharged.
I trust this information answers enquiries received by CWU/HQ fully. 
See attached the RMG 2016-17 Corporate Score Card.
Yours sincerely
Dave Joyce

National Health, Safety & Environment Officer
Email Attachments – Click to download
Attachment 1 – LTB090/17 Motion 139 (2015) – Royal Mail Managers Bonus Payments Linked to Accident on Duty Statistics:

Attachment 2 – Corporate Scorecard 2016-17

Royal Mail/CWU Quarterly Road Safety Week, 20 —24 February 2017 – Focus on Handbrake Safety and Avoiding Vehicle Roll Away Accidents:
To: All Branches
Dear Colleagues,
Introduction:

During the February Quarterly Road Safety Week, Royal Mail Group will focus on Handbrakes and warning of the dangers of vehicle roll away accidents.  
This is to remind Branches and in particular Area Safety Reps (ASRs) that next week is the February Quarterly Road Safety Week (RSW), and that the CWU fully supports the week which is based on full CWU ASR involvement, participation and support.
During Road Safety Week ASRs are asked to focus Workplace Safety Inspections on a number of Units through daily activities, concentrating on high impacting units and to liaise with Operational Line Managers and Safety Managers to agree which Offices should be targeted and visited/inspected during Road Safety Week (RSW).
Background:

– There have been 112 handbrake incidents in the last 12 month and 533 over the last 4 years.

– Each year many road traffic collisions are handbrake-related. These include instances where the handbrake had not been applied, not fully applied or were reported as being faulty.

– These collisions can cause serious injuries and even fatalities to our drivers and the public as well as extensive vehicle and property damage.

– It is a legal requirement to apply the handbrake before leaving the vehicle. Drivers could place themselves at risk of prosecution of a serious motoring offence if they fail to follow the standards set out in the Highway Code Rule 252.
A van weighing several tons running away out of control can cause death, danger and significant damage to people and property – and we don’t want our members learning the hard way how important it is to park their vans safely on a hill or slope and even on the slightest of inclines or gradients.
Pressures on our drivers have never been greater and drivers are sometimes in a rush or have other things on their mind whilst performing their deliveries or collections working within a busy schedule but we want our members never to forget that safety is of paramount importance and must always come first. It’s imperative that our members fully understand the correct procedures to protect themselves, other road users and the general public.
Three Example Cases: 

One of our Postman Driver members was killed when his van rolled away and ran him over after he had removed mail from the back doors. Another Postman Driver Member was crushed against a wall by his own delivery van which rolled down a hill, mounted the pavement and hit him. He sustained serious multiple injuries and fractures and had a leg amputated. A third Postman Driver Member sustained a broken wrist whilst sitting in his van, in a Delivery Office yard, his vehicle was struck forcibly by a colleague’s runaway delivery van which collided with his vehicle. These are just three examples of the many.
ASR Activity Guide:

ASRs are asked to follow the ASR activity guide and schedule for the week, a copy of which is attached. By carrying out the activities and safety inspections during Road Safety Week, ASRs can help to raise the profile of Road Safety and keep our drivers and members safe and free from injury and prosecution. ASR’s will be fully involved and consulted on joint RSW activities.
Posters and Leaflets giving information and advice have been produced by Royal Mail and will be distributed and displayed prominently in workplaces across the country throughout the week and this will also be flagged up during Worktime Learning Sessions.
ASR activities are:-
Agree with your Operational Managers/Safety Managers, which units you will jointly support during Road Safety Week, and;

a. Assist the Front Line Manager in delivering the WTLL.

b. Carry out Safety Inspections.

c. Use the Road Safety Week materials to talk to drivers about Road Safety Week.
Ask Drivers:

– If they’ve received the WTLL safety briefing for Road Safety Week?

– Do they understand the principles covered?

– Have they seen the Handbrake Video and Road Safety Week leaflet?
Ask Front Line Managers:

– What activities have they completed for Road Safety Week?

– Have they delivered the WTLL and made leaflets available?

– Have they completed a Driver/Vehicle SMAT concentrating on Handbrakes?
Observe Vehicles and Drivers:

– Observe drivers parking in the yard and check that handbrakes are applied, vehicles are left in first gear and wheels turned as required on inclines. Provide feedback to the Managers on safety performance.

– Observe drivers parking vehicles, encouraging the correct use of handbrakes and discuss with drivers the acronym ‘HIT’ going through the 3 steps.

– Discuss with drivers the importance of reporting any faults with handbrakes immediately?
Finally ASRs should:

– Ensure that Safety Inspection Reports are recorded and submitted using the agreed reporting processes.

– Ensure they’ve recorded their Safety daily Inspections using the agreed process and forms.

– Collate and summarise the findings and forward it to the Area, Sector and Plant Managers in the area to provide feedback on the Road Safety Week Activities.
The “HIT” Acronym:
Remember “HIT”
Handbrake On

In Gear

Turn the Wheels
And Follow these simple steps:
When parking UPHILL:

• Handbrake Firmly on

• In Gear (First Gear UPHILL)

• Turn the Wheels (Away From the Kerb UPHILL)
When Parking DOWNHILL

• Handbrake Firmly on

• In Gear (Reverse Gear DOWNHILL)

• Turn the Wheels (Towards the Kerb DOWNHHILL)
Royal Mail Vehicle Fleet Handbrake Safety Developments:

– The current specification for Royal Mail Light Commercial Vehicles (LCVs – Vans) is that they are supplied with a voice warning system that sounds on every 5th ignition turn off.
The warning states “Ensure handbrake is fully applied before leaving the vehicle”.
A new experimental system is currently under evaluation and this is an innovative new electronic hand brake warning device. This driver safety aid is designed to avoid insufficient application of the handbrake prior to exiting the vehicle. The device has been static tested on a Peugeot Partner and is about to be evaluated fully on a small number of operational trial vehicles, with the device consists of a handbrake sensor and warning system that switches off and at 5 handbrake ratchet clicks and locks out on 6 handbrake ratchet clicks which meets the required Royal Mail standard. There are 4 vehicles currently being modified with the device ready for evaluation trials. The ASRs covering the Offices where the Vehicles are to be located have been notified and will be fully involved in monitoring the trial vehicles when the Trials commence. The vehicles will be located in Milton Keynes, Woodbridge, Grimsby and Stoke. Further update reports to Branches and ASRs will be made in due course.

Conclusion:

Finally, this important Safety Issue is not just for Road Safety Week alone! The issue needs to be monitored continually and be part of Safety Inspections and spot checks on a regular periodic basis, flagging up all shortcomings as soon as possible.
Road Safety Week provides a high profile, awareness raising, special focus on an important Driver and Vehicle Safety matter.
ASRs may wish to further discuss the above with the local SHE Team Managers and Advisors and at Health and Safety Joint Committees to suggest some further ongoing joint attention and initiatives and how to maintain vigilance and attention to issues highlighted during the week.
Every 30 seconds someone somewhere in the world is killed in a road crash. The misery of road death and injuries caused by vehicles is a shameful epidemic that we should all try to reduce. Road Safety Week is the beginning of a campaign to reduce accidents and injuries.
Can I thank all ASRs, WSRs and Branch Officials for their support.
Attachments:

 – RMG/CWU/Unite Handbrake Leaflet

 – RSW Activity Plans (ASR, Front Line Managers, Other Managers)

 – RMG Handbrake Safety Alert

 – RMG Handbrake Safety Poster

 – Royal Mail Vehicle Roll Away Photos
Yours sincerely
Dave Joyce

National Health, Safety & Environment Officer
Email Attachments – Click to download
Attachment 1 – LTB088/17 Royal Mail/CWU Quarterly Road Safety Week, 20 —24 February 2017

Attachment 2 – Handbrake Leaflet RSW Feb 2017 Final

Attachment 3 – RSW February 2017 ASR Activity Plan

Attachment 4 – RSW February 2017 Front Line Manager Activity Plan

Attachment 5 – RSW February 2017 Other Managers Activity Plan

Attachment 6 – GPSA 2015 003 Handbrake Safety

Attachment 7 – Handbrake Poster

Attachment 8 – RM Vehicle Roll Away Photos

Royal Mail Group Safety Health & Environment Team/CWU and Unite CMA ASRs Regional Events – (Fix Focus & Grow FFG):
To: All Postal Branches & All Royal Mail Group Area Health & Safety Reps
Introduction:
Further to my 27th and 30th January and 1st February communications to all ASRs, this is to confirm the final details and Agendas for the above meetings to which ALL Royal Mail Group ASRs are invited.
Three Regional, Royal Mail Group (RMG) Safety, Health and Environment (SHE) Team and CWU/Unite CMA Area Health and Safety Reps (ASRs) meetings will now take place in March 2017 as previously confirmed and the Agendas are now published and reproduced in Appendix 1. 
The Regional Events will be:-
7th March – West Region (Wolverhampton Mail Centre)
8th March – North Region (Tyneside Mail Centre)
9th March – East Region (Stevenage Delivery Office)
As previously agreed, regional FFG meetings will be organised quarterly and a national meeting of the whole SHE Team and all ASRs will take place during EU Health and Safety Week. Therefore, the next round of quarterly FFG meeting for each Region should take place around June/July time (TBC).
Royal Mail Reorganisation Announcement:
Please note that the recently announced Royal Mail re-organisation in which Royal Mail will move from three to four Regions will not affect these March 2017 meetings as the new structure doesn’t come into effect until 1 April. Any future similar meetings will be based on the new structure of North, East, West and South Regions. A Head of Safety Health and Environment will be appointed for the new South Region in due course.
National Event:
A National Event involving the RMG SHE Team and ALL CWU and Unite CMA ASRs will take place during EU Health and Safety Week in October with the final date and details to be published in due course. Provisional date is October 17th or 18th (TBC).
Shaun Davis, RMG Global Director of Safety, Health, Wellbeing and Sustainability:
Shaun Davis, RMG Global Director of Safety, Health, Wellbeing and Sustainability will be attending these three meetings to give ASRs a presentation on the RMG Business and SHE Update. I will also be in attendance at all three events.
Logistics and Commercial (PFWW/RMSS/International):
Dates/arrangements will also be made for FFG or equivalent events for Logistics and Commercial (PFWW/RMSS/International) before the end of the financial year. 
Royal Mail Group Property:
ASRs will know from LTBs, reports to Regional Health and Safety Forums and communications to ASRs that the Health, Safety and Environment Department has been in regular dialogue, discussions and consultation with the RMG Head of Property Risk Compliance Eloise Francis and her team with discussions being very productive in dealing with a number of major projects and initiatives as well as separate matters raised through the escalation process with the team. At our request the RMG Property Risk and Compliance Team agreed to undertake a series of Face to Face Regional Presentations and Q&A sessions with ASRs and in response, it was agreed with Eloise Francis and Shaun Davis that these initial sessions would be included in the Regional FFG Meetings. The RMG Property Risk Compliance Team is also prepared to arrange further sessions in future.
Agendas:
Please see at Appendix 1 the Agendas for the three Regional Events plus the RMG Property Risk Compliance Team Agenda which will be part of each event.
Conclusion:
In terms of future arrangements, Shaun Davis has confirmed that he is fully committed to these FFG meetings and has agreed to continue the approach for the current year during 2017/18. 
ASRs Open Forum Session:
Further to discussions with ASRs and requests for a session to be included for ASRs to raise any issues of concern or questions for the Global/National SHE Director, Regional Heads of Safety and SHE Team in general, it has been agreed that these sessions will be included and I would urge ASRs to ensure that they utilise these sessions to the full.
Attendance:
Would ASRs make every effort to attend these events and participate fully.
Yours sincerely
Dave Joyce

National Health, Safety & Environment Officer
Email Attachments – Click to download
Attachment 1 – LTB083/17 Royal Mail Group Safety Health & Environment Team/CWU and Unite CMA ASRs Regional Events

Attachment 2 – Appendix 1