SPECIAL NOTICE
Phil Freemantle
Ex Postman
FUNERAL ARRANGMENTS
THE FUNERAL WILL BE HELD AT PETERBOROUGH CREMATORIUM
3RD FEBRUARY 2015 13:30
Family have requested donations to the Alzheimer’s Society
Amanda Hill
Branch Secretary
CWU Eastern 5
Special notice: Funeral arrangements for Stephen Foster
SPECIAL NOTICE
Stephen Foster
Distribution Peterborough
FUNERAL ARRANGMENTS
THE FUNERAL WILL BE HELD AT PETERBOROUGH CREMATORIUM
3RD FEBRUARY 2015 12:00
Family have requested donations to the Dogs Trust
Amanda Hill
Branch Secretary
CWU Eastern 5
Still The Enemy Within
Tickets available from Andy Beeby in the Peterborough Delivery Unit contact 07974 296 715
On Friday 6th February @ 7pm £5 waged £2.50 unwaged
Postbox Strategy – Joint Statement on Overrunning Deliveries
No. 36 /15
Ref: 532
Date: 21st January 2015
To: Branches with POSTAL Members
Dear Colleagues,
Postbox Strategy – Joint Statement on Overrunning Deliveries
Following queries into the department regarding the process for Delivery OPGs to follow when they have situations where they believe it will be unlikely for them to complete their delivery; we have agreed the attached Joint Statement. The Joint Statement makes it clear that Postbox collections on delivery now form part of the considerations/solutions where deliveries are likely to overrun on an equal basis to the delivery of mail.
Also, as discussions are taking place with Royal Mail in separate talks regarding a revised Conduct Code the attached Joint Statement was concluded with this in mind. The Joint Statement confirms that the terms of Appendix 3 of the conduct code remain applicable when dealing with overrunning deliveries but now incorporate collections on delivery.
In essence this is about providing clarity to all concerned that there is a responsibility to make sure the USO obligation for both the delivery and the collection of mail has been considered on an equal basis when considering the appropriate actions to deal with overrunning deliveries.
Any enquiries to Bob Gibson’s Office, quoting reference 532.
Email address: hnutley@cwu.orgor Mstewart@cwu.org
Yours sincerely
Bob Gibson
CWU Assistant Secretary – Outdoor
Correct Procedure for the Delivery of SD Items
No. 40/15
Ref: 530.05
Date: 21st January 2015
To: Branches with POSTAL Members
Dear Colleague,
Correct Procedure for the Delivery of SD Items
Recent enquiries into the department regarding the correct procedure for delivering SD items has led us to issue the following clarity, after consultation with Royal Mail.
The current policy, which is designed to protect delivery employees and mail integrity, is that it is not permissible to hand any mail to people in the street.
Additionally the only situation where it is permissible to hand an item over once a “Something for you” card has been delivered is if the occupier/recipient opens the front door whilst the Delivery OPG is still on the garden path/premises. The item can then be handed over and the P739 card retrieved at the same time. This procedure is also permissible when a Delivery Officer returns to a delivery point to deliver standard mail items after they have made an earlier unsuccessful delivery attempt for a Special Delivery item.
After scanning an item as “Not Delivered” and then being able to deliver the item as outlined above, the delivery OPG can simply scan the item/s again and follow the “Delivered” process. This procedure is documented within the PDA Training Guides. This second scan does not affect Q of S as the original scan stops the performance clock and this information should not be overwritten.
It should also be noted that under no circumstances should items be scanned as undelivered without a delivery attempt being made at the authorised delivery address on the item.
Any enquiries to Bob Gibson’s Office, quoting reference 530.05
Email address: hnutley@cwu.org or Mstewart@cwu.org
Yours sincerely
Bob Gibson
CWU Assistant Secretary
First Time Delivery
No. 39/15
Ref: 530
Date: 21st January 2015
To: Branches with POSTAL Members
Dear Colleague,
First Time Delivery/Delivery to Neighbour – Nominated Neighbour Guidelines
Branches will be aware of the revised National Agreement covering “First Time Delivery – Delivery To Neighbour” contained in LTB 385/14 and the ongoing work of the Safety, Customer Service & Quality Strand within the Integrated Delivery Programme.
As part of the work being undertaken by the strand which has seen the first time delivery rate rise to approximately 91% on a National basis, we have looked at introducing standard processes. This has identified a number of anomalies which are mainly down to placing too much emphasis on delivery OPGs and basically attempting to make them the scapegoat for failed first time delivery.
As a result we have agreed a standard process which involves Enquiry Offices collating information from customers when they collect a P739 item and asking them if they have a preferred neighbour which is then logged. This is designed to assist OPGs being able to identify an alternative delivery address to the original addressee which at the same time helps to increase the first time delivery success rate.
Whilst we have agreed to the attached guidelines, it is made clear to the customers when visiting the Enquiry Office that the acceptance of this information does not guarantee that delivery to their nominated neighbour will always be achievable. In addition we have also agreed that there will be no culpability associated with any OPGs if they fail to attempt or complete delivery to a nominated neighbour.
The process will be kept under review in the IDP Strand to monitor the number of requests, the success rate of first time delivery and also to enable any findings to be fed into the ongoing discussions around future software on the new PDAs.
Any enquiries to Bob Gibson’s Office, quoting reference 530
Email address: hnutley@cwu.org or Mstewart@cwu.org
Yours sincerely
Bob Gibson
CWU Assistant Secretary – Outdoor
AGM Agenda 2015
EASTERN 5 BRANCH
Annual General Meeting
The meeting will be held at the Peterborough Bowls
Club, Burton Street, Peterborough, PE1 5HA.
Sunday 25TH January 2015 10.30am
AGENDA
1. APOLOGIES.
2. MINUTES SILENCE.
3. ADOPTION OF STANDING ORDERS
4. MINUTES OF PREVIOUS MEETING
5. MATTERS ARISING.
6. SECRETARY’S ANNUAL REPORT.
7. TREASURER’S ANNUAL REPORT.
8. LETTER SECTION ANNUAL REPORT.
9. OTHER ANNUAL REPORTS.
10. MOTIONS (All Motions must be submitted to the Branch Secretary by
no later than 9am on Sunday 18th
January 2015. Any amendments to the
published motions shall be submitted to the Branch Chairman by no later
than 9.30am Sunday 25th January 2015
. Emergency Motions will be
accepted at the discretion of the Branch Chairman.)
11. NOMINATIONS FOR DELEGATION TO TRADES COUNCIL
Huntingdon
Peterborough
Kings Lynn & District
Wisbech, March & District
CONSTITUANCY LABOUR PARTIES
Motions to be sent to:
Branch Secretary, PO Box 438, Peterborough, PE4 5PE
Or Email: branch.secretary@cwue5.org
EASTERN 5 BRANCH
COMMITTEE
Branch financial report 20/1/15
Colleagues,
Yesterday the Branch undertook an audit of it’s bank accounts and practises. The audit was performed by Pete Metcalfe (CWU Senior Policy Advisor) and Linda McNamara (CWU Branch Finance Software Manager) and was attended by myself, Amanda and Richard.
The audit lasted over 4 hours and during that time questions were asked e.g. on how we perform certain tasks and duties when paying out monies, how the accounts are reconciled each month, what procedures are in place for keeping a record of Branch assets. The auditors also sampled numerous transactions from our 3 accounts (General, Political & Benevolent accounts) to ensure that the claim forms/invoices matched the bank statements which in turn matched the accounts reconciled to CWU accountants.
Pleasingly, the auditors gave the Branch a ‘clean bill of health’ insomuch that they were more than satisfied with our procedures, record keeping etc. There were a couple of recommendations put forward by the auditors regarding the Branch’s additional contribution to the Death Grant Benefit and whether the Branch Benevolent Fund is being used in a manner which doesn’t fall foul of any financial regulations. These recommendations can be discussed further at next weeks BCM, however it must be stressed that these are only recommendations and that any decision on changing current Branch procedures/rules should be dealt with at an AGM or EGM.
Regards,
Austin
—
Austin Goldsmith
Branch Treasurer
CWU Eastern No 5 Branch
Death grant increase
Letter to Branches
| No. LTB 643/14 | Ref: TK/tm/PM | Date: 16th October 2014 |
To: All Branches
Dear Colleague
CWU Death Benefit
In accordance with the terms expressed in CWU Rule 4.1.11 Branches are advised that from the 1st October 2014 the CWU Death Benefit payment will be increased to £745.
This information will also be published in the Voice.
Any enquiries relating to this LTB should be directed to the Senior Deputy General Secretary’s Department for the attention of Tony Kearns.
Telephone: 0208 971 7237
Email: sdgs@cwu.org
Yours sincerely
Tony Kearns
Senior Deputy General Secretary
Parcel processing strategy
| For instant updates: http//:www.cwu.org email: info@cwu.org
150 The Broadway, Wimbledon, London, SW19 1RX Tel: 020 8971 7200 Fax: 020 8971 7300 General Secretary: Billy Hayes (www.billyhayes.co.uk) |
Letter to Branches
| No. 650/14 | Ref: 732.02 | Date: 20th October 2014 |
To: All Postal Branches
Area Processing Representatives
Area Distribution Representatives
Divisional Representatives
Dear Colleague
JOINT STATEMENT BETWEEN ROYAL MAIL PROCESSING AND THE COMMUNICATION WORKERS UNION REGARDING PARCEL PROCESSING STRATEGY
The Union has recently been engaged in dialogue regarding the development of parcel processing strategy following the recent trial/proof of concept activity which has taken place at selected Mail Centres in line with previously agreed terms of reference.
The culmination of this activity has resulted in the business now looking to jointly expand the development/deployment of parcel handling technology including scanning and tracking across the Network.
A Joint Statement is attached which clarifies the current position going forward.
Any enquiries in relation to this LTB should be addressed to Terry Pullinger, Assistant Secretary, e-mail: dwyatt@cwu.org or shayman@cwu.org quoting reference number 732.02.
Yours sincerely
Terry Pullinger
Assistant Secretary
JOINT STATEMENT BETWEEN ROYAL MAIL PROCESSING AND THE COMMUNICATION WORKERS UNION REGARDING PARCEL PROCESSING STRATEGY
Royal Mail and the Communication Workers Union are working together in developing key business policies, mutual interest solutions and a new culture, which is at the core of all the commitments contained in the BT2010 Agreement and the recently endorsed Agenda for Growth, Stability and Long Term Success Agreement.
Royal Mail and the CWU have been in discussion in respect of the Parcel Automation Project in relation to the Mail Centre network, which is part of the Royal Mail Parcel Transformation Programme. The aim of the project is to develop a future parcel processing plan, including automated and manual interventions for all bar-coded parcels in the Royal Mail operation. We have been fully engaged at National level on the scope and details of the project and a National Engagement Forum is to be established to enable detailed sharing of information. Existing National groups, such as the National Processing Group (NPG), Growth Forum and the Parallel Ops Executive will review the progress of the project.
Royal Mail is embarking on a tender process inviting machine suppliers to bid to provide Royal Mail with a parcel sorting machine solution and the project team are currently formulating a business case to secure the funding for investment. Supplier bids will be returned on the 29
th December 2014 and it is currently envisaged that a business case will be submitted to the Royal Mail Board in early 2015. If funding is secured, the intention will be to start deploying machines in 2015 with the aim of completing this activity in 2016. The introduction of scanners into manual parcel sorting is planned to follow a similar timeframe.
Even though Royal Mail has yet to pick a supplier or approve the business case some local planning and testing will be commencing in Mail Centres, which will follow agreed terms of reference for the activity with the CWU. This will be focussed on gathering information to inform the business case and the practicalities of deployment, i.e. where the machine will fit in the Mail Centre, what capacity is needed, how processes may change etc.
The Royal Mail project team, local management and local CWU representatives will work together to ensure we get local site specific information to inform the overall design and business case assumptions.
Against that backdrop it is acknowledged that the Parcel Automation Project is still at a very early stage with a significant amount of joint development activity to be concluded going forward. As the project evolves issues, such as Manpower Planning/Resourcing at affected sites, will require further discussion at the relevant phase of deployment.
We will of course update you further as the project progresses.
Andrew Forbes Terry Pullinger
Head of Processing Design Assistant Secretary
Royal Mail CWU
Date: 20
th October 2014
CWU Eastern No5 Branch 