Latest from the Branch

CWU Equality Conferences 2019

CWU Equality Conferences 2019

Further to the LTB’s issued on the 7th November 2018 the following dates and venues have now been agreed by the NEC:

Please note that the closing date for the submission of motions to all Equality conferences is midnight on the 10th December and that all correspondence must be sent to conferences@cwu.org and no other personal email address.

Any enquiries regarding this LTB should be addressed to Chris Tapper either by post to head office or by email to conferences@cwu.org

Yours sincerely,

Tony Kearns
Senior Deputy General Secretary

18LTB683

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Royal Mail – Operating Methods for the Transport of Loaded & Empty RSCs, York Containers & Mini-York Containers in Royal Mail Vehicles: “Mandatory”  

Royal Mail – Operating Methods for the Transport of Loaded & Empty RSCs, York Containers & Mini-York Containers in Royal Mail Vehicles: “Mandatory”  

To: All Branches

Dear Colleagues,

The Health, Safety & Environment Department has received a number of enquiries from Reps regarding the safe loading plan and transportation of Mini-Yorks and we are therefore circulating the Royal Mail “Mandatory” guidance on load control, loading plans and safety for containers on Royal Mail vehicles and trailers. This set of instructions supersedes all previous loading instructions and compliance with this Policy/Guidance is “Mandatory”.

This ‘Mandatory Guidance’ was produced ‘jointly’ by Royal Mail and the CWU, to ensure that a uniform method of load control is in existence throughout the transport sections within the Royal Mail business.

This Policy should be the definitive reference, but must also be considered when performing site specific Workplace and Yard Risk Assessments and following SSoWs.

Additionally, on all new curtain sided vehicles the strapping positions for York containers has been revised, whereby an additional cleat has been fitted and some extra eyes in the webbing. This has proved to be more secure than the existing method, especially in stop/start conditions or where there is a high frequency of sleeping policemen. It is available as a retro fit should the need arise.

Mini-Yorks are covered on pages 30-33.

Mk4 York Containers are on Page 34.

Only trained/instructed staff should operate dock levellers, tail lifts and mechanical handling equipment. Those not trained or instructed should not operate the equipment under any circumstances.

Under no circumstances must any Mechanical Handling Equipment be driven over Bridging Plates or Tail Lifts.

The contents are listed as follows:-

Page 4 Section 1 Operating Principles – Curtain Sided Vehicles
Page 5 Section 2 Operating Principles – Side loading of Curtain Sided Vehicles
Page 7 Section 3 Operating Principles – Box Vehicles
Page 8 Section 4 Load security diagrams RSCs & Yorks
Page 12 Section 5 Loading Methods – Yorks – Using a Dock Leveller – Fore & Aft method
Page 13 Section 5a Loading Methods – Yorks – Using a tail lift-Block of 13 Method
Page 14 Section 6 Loading Methods – Yorks – using a tail lift
Page 15 Section 7 Loading Methods – Yorks – Latest Strapping Type
Page 16 Section 8 Load Security diagrams
Page 20 Section 9 Loading Methods – Mixed Loads
Page 20 Section 10 Mixed loads security diagrams
Page 22 Section 11 Moving empty Yorks
Page 23 Section 11.1 Loading 550cf~740cf vehicles using a Dock Leveller
Page 24 Section 11.2 Loading 550cf~740cf vehicles using a tail lift
Page 24 Section 11.3 Unloading 550cf~740cf vehicles using Dock Leveller
Page 25 Section 11.4 Unloading 550cf~740cf vehicles using a tail lift
Page 25 Section 11.5 Loading vehicles over 740cf using a dock leveller
Page 26 Section 11.6 Loading vehicles over 740cf using tail lift
Page 28 Section 11.7 Unloading vehicles over 740cf using a dock Leveller
Page 27 Section 11.8 Unloading vehicles over 1400cf using a tail lift
Page 27 Section 12 Nested Yorks security diagram
Page 28 Section 13 Vehicle Capacities
Pages 29-31 Section 14 Loading plan for Mini-Yorks (updated August 2015)
Page 32 Section 15 Mk 4 Parcel York Loading – Nested (updated Oct 2017)

Attachments:

  • Royal Mail – Operating Methods for the Transport of Loaded & Empty RSCs, York Containers & Mini-York Containers in Royal Mail Vehicles: “Mandatory”
  • Loading and Unloading of Royal Mail Vehicles Safe System of Work
  • Mk4 York Container SSoW 

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

18LTB681 Operating Methods for the Transport of York & Mini-York Containers in RM Vehicles

Loading Unloading Vehicles (Royal Mail Operations) SSOW v1.0

Transport of Yorks and RSCs SSOW v.1.3

York Container Mk 4 Additional Requirements SSoW v2.1

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POST OFFICE – “SAVE OUR POST OFFICE” – NATIONAL CAMPAIGN DAY SATURDAY 1ST DECEMBER

POST OFFICE – “SAVE OUR POST OFFICE” – NATIONAL CAMPAIGN DAY SATURDAY 1ST DECEMBER

Further to LTB 632/18 dated 9th November. We would like to thank Regional Secretaries, Political Officers, Branches, Postal Executive members, Representatives, Members and headquarters staff for the hard work and effort which went into organising and participating in the National Campaign day last Saturday 1st December for the “Save Our Post Office” campaign. 

Many successful events were held across the country, with excellent turnouts despite the persistent rain. Our social media pages, WhatsApp Groups and website featured many photos and videos from the day and we achieved a very good level of media and press coverage (both local and national) on Saturday and over the weekend. We wish to record our particular thanks to the Communications team for their help in providing all the materials and for their assistance for what turned out to be an exceptionally good campaign day.

Our activists and members also engaged with politicians, local councillors and council leaders during the events on Saturday and we will continue to raise the profile of this important campaign politically over the coming weeks.

Over 6,000 signatures for our “Save Our Post Office” petition have now been submitted to the Secretary of State for Business, Energy and Industrial Strategy, Greg Clarke via our Microsite www.saveourpostoffice.co.uk and we will be collating all hard copies of petitions completed on Saturday and sending these directly to the Minister. In addition, 1,815 MPs have been emailed via our Microsite urging the MP to “act to stop the ‘franchising’ of 74 Crown post offices to WHSmith”. These numbers are clearly encouraging although we do need to build upon them. 

Once again thank you for your support. Further developments regarding our plans for future campaign activities will be communicated at the earliest opportunity.

Yours sincerely

Andy Furey -Assistant Secretary           

Terry Pullinger – DGS(P)  

Dave Ward – General Secretary

18LTB 680 – POST OFFICE – SAVE OUR POST OFFICE – NATIONAL CAMPAIGN DAY SATURDAY 1ST DECEMBER

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Royal Mail Action Flash CPC (2018) 077 – Christmas Operation – Urgent York Container Repatriation

Royal Mail Action Flash CPC (2018) 077 – Christmas Operation – Urgent York Container Repatriation

To: All Branches

Dear Colleagues,

Following a number of complaints regarding safety problems caused in Delivery Units and knock-on operational container shortages being caused by Management’s failure to repatriate York Containers via Mail Centre Services back to Regional Distribution Centres, the issue was raised with Royal Mail HQ and remedial action has been taken in a number of units to clear the backlog.

Secondly, the Royal Mail Head of Container Equipment has issued the attached mandatory ‘Action Flash’ No 77 message for the immediate attention of and action by all Operational Unit Managers to immediately cascade the information to all managers that York container repatriation must be completed where appropriate, by all units.

The clear message states that with Christmas pressure operations now at a critical point repatriation services must now be fully utilised.

With immediate effect all offices are to carry out the following:-

  1. Delivery office repatriation services must be loaded to maximum capacity on every run.
  2. All Mail Centre repatriation services must be loaded to full capacity back to their parent Regional Distribution Centre.
  3. Empty consumables – maximised in each York container reducing multiple part-fills. Please consolidate all trays into same York and all bags into same York thus reducing multiple part-filled York containers with the same content. Mail Centres should consolidate arrivals from the Delivery Offices they service.
  4. Nested Yorks must be prioritised on repatriation services.
  5. Once all repatriation services have been maximised, surplus Yorks must be repatriated on the next available empty service(i.e. not mixed with live mail); back to their parent office.
  6. Any surplus containers must urgently be made available to the appropriate container team or CPC for onward movement.
  7. All York containers containing Door-to-Door items are to be decked or placed on A frames.

The underlying message is that it’s absolutely imperative that all offices make every single possible York available for the operation.

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

18LTB679 Royal Mail Action Flash CPC (2018) 077 – Christmas Operation – Urgent York Container Repatriation

Actionflash (2018) 077 – Urgent Weekend York Container Repatriation Required

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ROYAL MAIL INDUSTRIAL ENGINEERING – CHRISTMAS SUPPORT ACTIVITY

ROYAL MAIL INDUSTRIAL ENGINEERING – CHRISTMAS SUPPORT ACTIVITY

Dear Colleagues

The department has received notification from Graham Baker, Head of Industrial Engineering, in regard to activity that RM Industrial Engineers will be undertaking over the next four weeks.

Branches and representatives are informed that rather than providing the usual managerial voluntary assistance in Callers Offices or Parcel deliveries in the run up to Christmas, the Royal Mail Industrial Engineering team have been asked to provide support in all Mail Centres, RDC’s and Parcel Sort Centres. This will entail visiting various sites and shifts and helping the Plant Manager and their teams deliver an efficient Christmas operation, looking at processes, layouts etc. that have been set up especially for the Christmas period.

The business have clarified that while the RM IE’s may be visiting your site for a couple of days during the next few weeks, they will not be conducting any time study activity but will be working with the local team to ensure a smooth running and effective operation.

The RM IE team has been asked to advise each plant of their planned visits and for the site managers to in turn advise their local CWU representatives, managers and staff so that everyone is aware that the RM IE’s will be working with them on site.

This approach is similar to that which has taken place in previous years and the department does not foresee any difficulties in relation to this activity but would ask our representatives to monitor the situation and advise the department immediately should any concerns come to light.

Branches and representatives are requested to ensure that our members are made aware of the contents of this LTB.

Any enquiries in relation to this LTB should be addressed to Davie Robertson, Assistant Secretary, email: dwyatt@cwu.org or shayman@cwu.orgquoting reference number: 730.03.

Yours sincerely

Davie Robertson

Assistant Secretary

18LTB678

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CWU/Royal Mail Property & Facilities Solutions Ltd Joint Statement – Weekly to Monthly Pay/£120 Lump Sum Payment for Cleaning Grades

CWU/Royal Mail Property & Facilities Solutions Ltd Joint Statement – Weekly to Monthly Pay/£120 Lump Sum Payment for Cleaning Grades

Further to LTB 371/18 dated 27th June 2018 (attached) and as a consequence of the pay agreement which has been endorsed in an individual member’s ballot, we are now able to confirm the arrangements for payment of the remaining elements of the agreement for CWU graded individuals in Property & Facilities Solutions (PFSL) for 2018.

Accordingly, please see the attached Joint Statement which outlines the details for both the transition from weekly to monthly pay and the payment of the £120 lump sum payment for full time staff, pro-rated for less than full time staff, which will be consolidated into basic pay from 1st March 2019 onwards. 

Any queries to the content of the above, please contact the Outdoor Department, reference: 120.12, email address:outdoorsecretary@cwu.org.

Yours sincerely

Mark Baulch

Assistant Secretary

LTB 676.18 – CWU_RMPFS Joint Statement – Weekly to Monthly Pay_£120 Lump Sum Payment for Cleaning Grades

CWU_ RMPFS Joint Statement – Weekly to Monthly Pay and Lump Sum Payment

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Four Pillars of Security and Pay: Appendix A

Four Pillars of Security and Pay: Appendix A

Further to LTB470 issued on 20th August, discussions with Royal Mail Fleet have continued. At its meeting on 6th November, the Postal Executive considered and on the recommendation of the negotiators rejected a closed offer from Fleet. Further discussions have taken place subsequently and at the time of writing a revised offer from Fleet is awaited. 

I am aware that various rumours have been circulating about the terms of the Fleet offer. Whilst it would not be sensible or helpful for me to comment on the complex package of terms and conditions currently under discussion until a revised offer is received, I can say that the second hand reports which have been circulating are inaccurate in almost all respects. An information vacuum always generates rumours and I understand the frustration of members of the lack of solid news but it is clear that negotiations are largely concluded and a revised final offer from Fleet is expected imminently.

All enquiries regarding the content of this LTB should be addressed to the PTCS Department, quoting reference 201 Email address: khawkins@cwu.org. 

Yours sincerely

Ray Ellis

Assistant Secretary

18LTB675

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MONTHLY PAID STAFF PAY DATE – CHRISTMAS & NEW YEAR ARRANGEMENTS 2018/19

MONTHLY PAID STAFF PAY DATE – CHRISTMAS & NEW YEAR ARRANGEMENTS 2018/19

Branches and representatives will be aware that LTB 630/18 communicated the Christmas & New Year Arrangements 2018/19.

The business has now brought to our attention that the aforementioned document contained an error in Annex A in relation to the December pay date for monthly paid employees.

Colleagues should therefore note that monthly paid employees will be paid on Monday 24th December and not Friday 21st December as is contained within the document. 

Attached for information purposes is a copy of XPD 8.2 which has been supplied by the business that provides the relevant information in relation to pay dates.

Colleagues are asked to ensure that this LTB is given the widest possible publicity in order to ensure that monthly paid members are made aware as a priority that their pay date will be Monday 24th December. We thank you in anticipation of your assistance and prompt attention in relation to this matter.

Any enquiries in relation to this LTB should be addressed to:

Processing/Logistics, Davie Robertson, Assistant Secretary, email:dwyatt@cwu.org or shayman@cwu.org quoting reference 706A.09.

Or

Delivery: Mark Baulch, Assistant Secretary, email:outdoorsecretary@cwu.org quoting reference 170.

Yours sincerely

 

Davie Robertson – Assistant Secretary 

Mark Baulch – Assistant Secretary    

LTB 672-18 – Monthly Paid Staff Pay Date – Christmas & New Year Arrangements

XPD8.2 Pay Dates & Cut OffsV1

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REVENUE PROTECTION – RED X PROCESS

REVENUE PROTECTION – RED X PROCESS

Discussions have been taking place with the business on a cross departmental basis with the aim of strengthening our National Strategic Involvement relationship with the Revenue Protection (RP) function and to provide a more detailed understanding of the work that is performed.

Colleagues will be aware that the RP function has a valuable role to play in ensuring that Royal Mail receives the correct payment for all mail that is posted. However, for this role to be performed successfully and professionally it requires all employees to be vigilant and follow the correct process in relation to scanning PPI posting documentation consistently and handing over all RED X’d PPI mail to Revenue Protection for sampling.

The business have informed us that they are phasing out paper requests for Red X mail and have enhanced the PDAs to identify Red X’d customers when posting documentation barcodes are scanned. However, since these enhancements have been introduced RP have seen a sharp decline in the handover of Red X mail which clearly has financial implications for the business, as such they have informed the CWU that they intend to run a campaign in the near future to highlight the process that should be followed.

In order to facilitate this, a slot has been secured by RP on Royal Mail TV and they have also issued a WTLL brief (copy attached). To assist with this campaign RP have asked for the CWU’s support and assistance, to ensure that the message reaches the widest possible audience.

There can be no doubt that from a revenue perspective it is crucial that the company receives payment for every item that is processed. It is also recognised that this initiative builds on from the work we have jointly undertaken previously in regards to the Mandatory Paperwork for Collections enhancements and is therefore considered to be of mutual interest in protecting the jobs and terms & conditions of our members.

We are therefore seeking the assistance of Branches and representatives in ensuring that our members are made aware of the activity that is taking place and that colleagues are encouraged to follow the correct process.

Any enquiries in relation to this LTB should be addressed to:

Processing/Distribution: Davie Robertson, Assistant Secretary, email: dwyatt@cwu.org or shayman@cwu.org quoting reference 702.02. 

C&CH: Andy Furey, Assistant Secretary, email: lsheridan@cwu.org quoting reference 3000. 

Deliveries: Mark Baulch, Assistant Secretary, email: outdoorsecretary@cwu.org quoting reference 532. 

Yours sincerely

Davie Robertson – Assistant Secretary         

Andy Furey – Assistant Secretary       

Mark Baulch – Assistant Secretary

18LTB671

Attachment 1 – WTLL Brief

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Safe & Well – November 2018

Safe & Well – November 2018

To: All Branches

Dear Colleagues,

Please see November’s edition of Safe and Well newsletter with contributions from our USRs and field teams.

A recent Red Alert is the main feature given the serious nature of it and it largely mirrors the information already provided to people.

Other articles include some recent ladder racking issues, looking at road safety week, a focus on PSTD, looking at accident investigation and some stats around injuries.

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

18LTB670 Safe & Well – November 2018

Safe and Well Issue 64 November 2018

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