Royal Mail Group (SHE) Safety Flash – Suspect Parcels & Packages – Dealing With Incidents Correctly

Royal Mail Group (SHE) Safety Flash – Suspect Parcels & Packages – Dealing With Incidents Correctly

Introduction:

A Safety Flash has been issued by the Royal Mail Group Safety, Health and Environment (SHE) Team (copy attached), following a recent ‘Suspect Parcel’ incident at a Mail Centre. The Mail Centre experienced an unnecessary and prolonged evacuation and shut down following the failure of Mail Centre Management to follow the correct process for responding to suspect parcels as set out in the Royal Mail Group ‘Stay Calm’ manual.

Background and SSoW Failures:

A Mail Centre employee handled a parcel leaking a white powder, which later caused a skin reaction to her hands. Emergency services were called for an ambulance, without going through the correct risk assessment process or calling Central Postal Control (CPC).

Impact and Effect of the Incident:

The emergency services (Police, Fire & Rescue Service and Ambulance Service) are aware that Royal Mail Group has long experience and a high level of knowledge in dealing with suspect parcels and hence, they tend to assume that if Royal Mail or Parcelforce report a suspicious item, it is serious, and will rapidly attend the site, evacuate the building and bring in their Detection, Identification and Monitoring (DIM) Units with specialist enhanced command support vehicles which includes scientific analysis equipment, infrared spectroscopes, radiation survey meters, gas detectors, specialist personal protective equipment (PPE) and decontamination equipment etc. This takes many hours and causes unnecessary stress and anxiety to all staff on site. In the case in question a huge presence of Police, Fire and Rescue and Ambulance vehicles and crews were in attendance and involved in what was a minor incident.

Key Managers’ Activities and Learning Points set out in the Safety Flash are:

All managers are expected to complete the ‘suspect parcel e-learning programme’ which provides a simple to follow guide to risk assess different types of suspicious items and how to respond appropriately.

·       PICs and Line Managers should ensure their management team have completed the e-learning programme.

·       Managers to refer to ‘Stay Calm’ on line which provides full advice and guidance at https://staycalm.online/

·       If Managers are in any doubt, and before any office calls 999 (unless for an obvious emergency), CPC must be contacted to help guide the office through the ‘suspect parcel’ risk assessment process. The direct number for CPC is: 0345 266 1060.

·       When dealing with a suspect package the following initial questions should be asked (1) Has there been any physical reactions to the item? (2) Are there any physical signs that the item may be suspicious?  (3) Does the item appear to have been sent maliciously?

Area Health and Safety Reps 

Would all CWU Area Health and Safety Reps please note and communicate the content of the Safety Flash, supporting the key messages and learning points, reminding members of the importance of looking after their own safety as well as the safety of work colleagues when dealing with suspect and leaking parcels and packages.

Please find attached a copy of the ‘Stay Calm Manual.’ Managers would typically access this through the intranet.

The ‘Stay Calm Manual’ is the Royal Mail Group’s guidance and information on specific incidents (including fires and managing an evacuation, gas leaks, floods, severe weather, suspect items and many others) and it is now available online. The online version of the manual is accessible to anyone with a laptop, tablet or mobile phone.

To access the site, go to: http://staycalm.online/Once on the site, you can access the Stay Calm guidance by clicking on the on-site response (PiC or operational manager on site dealing with an incident). This will allow you to scroll through the site to the following areas:

  • Evacuation guidance
  • Incident specific guidance
  • Preparing for an incident

(Please note the CPC and business response pages are password protected, so you won’t be able to access those).

Any Management enquiries can be directed to:

Chris Wisken
Business Protection Manager
mobile: 07801092488
email: chris.wisken@royalmail.com

Attachments:

  • RMG ‘Stay Calm Manual’
  • RMG SHE Safety Flash ‘FY20 016-Suspect Parcels’

Yours sincerely,

Dave Joyce
National Health, Safety & Environment Officer

LTB 444/20 – Royal Mail Group (SHE) Safety Flash – Suspect Parcels & Packages – Dealing With Incidents Correctly

Stay Calm Manual

SHE Flash FY20 016 -Suspect Parcels

Gas Safety Week 14-20 September 2020

Gas Safety Week 14-20 September 2020

The CWU is proud to again be supporting Gas Safety Week this year, 2020. The tenth annual Gas Safety Week sees organisations from across the UK working together to raise awareness of the dangers of poorly maintained gas appliances, which can cause gas leaks, fires, explosions and carbon monoxide (CO) poisoning.

Gas Safety Week is an annual safety week to raise awareness of gas safety and the importance of taking care of your gas appliances. It is coordinated by Gas Safe Register, the official list of gas engineers who are legally allowed to work on gas.

The week aims to raise awareness amongst householders and landlords, about the importance of having their gas appliances serviced on an annual basis. 5000 organisation across the UK signed-up last year pledging to work together to raise awareness of the dangers of poorly maintained gas appliances. Unsafe gas appliances can put lives at risk from gas leaks, fires, explosions and carbon monoxide (CO2) poisoning.

This year, Gas Safety Week is addressing how we keep safe as a community, especially during these challenging times, plus a whole range of gas safety matters throughout the week, from tackling illegal gas work to reminding people to avoid DIY when it comes to gas appliances and instead leave it the experts – registered engineers who are legally qualified to make sure your appliances are working safely and efficiently.

It’s vital that people make sure their gas appliances are safety checked every year, by a Gas Safe registered engineer. Anyone working on gas appliances while not being Gas Safe registered is working illegally.

Check your gas safe appliances every year
Gas appliances should be safety checked once a year and serviced regularly by a Gas Safe registered engineer.

Check your engineer is Gas Safe registered
Agents, landlords and tenants can find and check an engineer at www.gassaferegister.co.uk or call 0800 408 5500.

Check your engineer’s Gas Safe Register ID card
Make sure they are qualified for the work you need doing. You can find this information on the back of the card.

Carbon monoxide (CO) 

Carbon monoxide has no colour, smell or taste, and it can kill quickly. Help protect your family by arranging an annual gas safety check with a qualified Gas Safe registered engineer, and install an audible CO alarm.

For more info on CO visit GasSafeRegister.co.uk

In supporting the 2020 Gas Safety Week, we are reminding Branches, Safety Reps and Members in a joint awareness campaign with RoSPA, HSE and the ‘Gas Safe Register’ to alert people to the importance of Gas Safety in the home.  In the UK, 21 million households use gas for heating, hot water and cooking. There are approximately 7,500 unregistered gas fitters actively working in the UK today with 250,000 illegal gas jobs done every year by unregistered gas fitters.

Badly-fitted and poorly-serviced gas appliances can cause gas leaks, explosions, fires, and carbon monoxide (CO) poisoning. Dangerous gas work can kill and people have died and have been injured through Carbon Monoxide poisoning and other incidents. Carbon Monoxide symptoms can be mistaken for flu, food poisoning, viral infections and tiredness.  A carbon monoxide alarm costs around £15 to £20 – every home should have CO Alarms and Smoke Alarms – but they are not a substitute for regular servicing.

The ‘Gas Safe Register’ is the Government approved registration scheme for gas engineers in the UK, Isle of Man and Guernsey. There are more than 120,000 Gas Safe Registered engineers. There are more than 60,000 Gas Safe Registered businesses. All gas appliances need regular servicing and a gas safety check every year (or in accordance with the manufacturer’s instructions). All landlords and housing associations are legally obliged to ensure that all gas appliances and related pipes and flues within their rental properties are checked every 12 months for safety. They must issue a copy of the certificate to the tenant within 28 days of the test and give a copy to any new tenants moving in.

Not all gas engineers can work on all gas appliances. Gas Safe Registered engineers carry an ID card that shows the type of gas work they are legally registered and qualified to do e.g. cooker, boilers, gas fires etc.

Dangerous DIY – One in three people would fit a gas appliance themselves to save money. This is extremely risky and dangerous.

If you suspect an illegal gas worker report it to Gas Safe Register:

Gas Safe Register
PO BOX 6804
Basingstoke
RG24 4NB
0800 408 5500
Website: www.GasSafeRegister.co.uk/reportillegal

‘Gas Safe Register’ also offers technical support for registered gas engineers. Call the technical helpline on 0800 408 5577, or visit the ‘Gas Safe Register’ Website at:

www.GasSafeRegister.co.uk

‘Gas Safe Register’ replaced the ‘CORGI’ gas registration scheme as of April 9, 2009. Corgi ID cards are no longer valid. You can check card ID details instantly online. Only ‘Gas Safe Register’ registered engineers can work on gas and fit, fix and service boilers, gas fires and most types of gas cookers in your home – it’s the law. Keeping the public safe from dangerous gas work is ‘Gas Safe Register’s top priority. If someone other than a ‘Gas Safe Registered’ engineer carries out gas work in your home, you are risking the safety of both yourself and your family, other residents, visitors and your property.

Simple search and identity check

Finding a Gas Safe Registered engineer is easy. You can find an engineer in your area online at the ‘Gas Safe Register’ website: www.GasSafeRegister.co.uk – or by calling the free helpline: 0800 408 5500. Every engineer on the Gas Safe Register carries an ID card with their own unique licence number. The back of the ID card lists what gas appliances your engineer is qualified to work on. The message from Gas Safe Register is clear: Before you have any gas work done in your home, make sure you ask for the ID card and check the front and back.

Gas Safe Register’s top ten tips: Great advice for Gas Safety Week 2020 

  1. Have all your gas appliances, including boilers, gas cookers and gas fires, safety checked annually.
  2. Always use a Gas Safe Registered engineer to fit, fix and check gas appliances in your home – it’s the law and will help keep you safe.
  3. Always ask to see an engineer’s Gas Safe ID card and check the back of the card to ensure they are qualified to carry out the specific type of gas work you need.
  4. To find a Gas Safe Registered engineer in your area, call the free helpline on 0800 408 5500 or go to GasSafeRegister.co.uk.
  5. Recognise the symptoms of carbon monoxide poisoning – headaches, dizziness, nausea, breathlessness, collapse and loss of consciousness.
  6. Check gas appliances for warning signs that they are not working properly e.g. lazy yellow flames instead of crisp blue ones, black marks or stains on or around the appliance and too much condensation in the room.
  7. Buy an audible carbon monoxide alarm for your home and make sure it is located near to your gas appliances in accordance with the manufacturer’s guidance. Carbon monoxide can leak from appliances and kill.
  8. Only use gas appliances for their intended purpose e.g. don’t use a gas oven to heat a room or use a gas barbeque inside the house.
  9. Always ensure there is enough ventilation for your gas appliances to allow them to burn correctly and make sure you are not blocking any air vents that provide an air supply to the gas appliance.
  10. Anybody working with gas has to be Gas Safe Registered by law. To report someone working without registration, call Gas Safe Register on the free phone number 0800 408 5500.

Did you know?

  • Every year thousands of people across the UK are diagnosed with carbon monoxide poisoning. It is a highly poisonous gas. You can’t see it, taste it, or smell it, but it can kill quickly with no warning.
  • Gas Safe Register found almost 5 million people across the UK are putting themselves at risk by employing illegal gas fitters who aren’t properly qualified. 65% of all gas jobs carried out by illegal fitters were unsafe, with 1 in 5 so dangerous they had to be disconnected immediately.
  • 3 in 4 victims of illegal gas work hired the worker following a friend’s recommendation and 1 in 4 found them through an advert, wrongly assuming they were registered. In all cases the householder did not check the credentials of the worker before the work was carried out – you should always check the official Gas Safe Register.
  • Although there is awareness that gas appliances need to be safety checked annually, 43% of Britons don’t do it, and 10% have gas appliances which have never been checked.

Further Information

Gas Safe Register
200 Cedarwood
Chineham Park
Crockford Lane
Basingstoke
Hampshire
RG24 8WD

Consumer enquiries
0800 408 5500
enquiries@gassaferegister.co.uk

Engineer enquiries
0800 408 5577
register@gassaferegister.co.uk

Attached Materials

  • Gas Safety Week Leaflet (pdf)
  • Gas Safety Poster (pdf)

Yours sincerely,

Dave Joyce
National Health, Safety & Environment Officer

LTB 443/20 – Gas Safety Week 14-20 September 2020

Att 1 – 31877_GasSafeWeek2020_A3_Poster

Att 2 – 31877_GasSafeWeek2020_A5Postcard_Leaflet

TUC Online Congress – 14th and 15thSeptember

TUC Online Congress – 14th and 15thSeptember

The purpose of this LTB is to remind branches of the online Congress being held by the TUC next week. As branches will be aware, because of the coronavirus pandemic and social distancing guidelines, this year’s TUC Congress is taking place virtually with debates being broadcast online on the morning of 14thand 15th September.

The online Congress is a slimmed down event that is being structured around five statements from the TUC’s General Council and there will be keynote speeches from Frances O’Grady (General Secretary of the TUC) and Keir Starmer (Leader of the Labour Party). The schedule is available at the following link: https://www.tuc.org.uk/congress-programme.

The CWU will have speakers during these debates over the course of the two mornings and it will be broadcast on the TUC website. Members can sign up for further information at the following link: https://www.tuc.org.uk/CongressSignUp.

Motions this year are being dealt with offline by the General Council so debates on these will not be broadcast. The CWU has submitted two motions on our key campaigns. Our first motion is on Campaigning for a New Deal for Workers and sets out a plan to mobilise trade union members, bring about greater co-operation on recruitment and tackle insecure employment through common bargaining agendas.

Our second motion focuses on the political demands we need to make in the wake of coronavirus and calls for unions to campaign for a new democratic economy, highlighting our key policies for public ownership of Royal Mail expanding the role of postal workers; the rollout of fibre broadband through a publicly owned BT securing good jobs in the telecoms industry; and for the establishment of a Post Bank through the Post Office. Copies of these motions are attached to this LTB.

Alongside these motions we have submitted amendments calling firstly for the TUC to campaign for the government to provide free broadband and computer equipment to all children living in poverty, tackling the digital divide that has been highlighted by coronavirus. And secondly calling for the TUC to campaign for the continuation of emergency measures that were taken by the government at the start of lockdown to end homelessness.

Again, copies of these are attached to this LTB and the full list of motions is available at the following link: 

https://www.tuc.org.uk/sites/default/files/2020-08/Congress_2020_Final_Agenda_AW_Digital.pdf

We will be communicating further to branches on how we will take the above policies forward in due course and any queries on the contents of this LTB should be addressed to jdunn@cwu.org.

Yours sincerely,

Dave Ward

General Secretary

LTB 442/20 – TUC Online Congress – 14th and 15th September

Attachment – Motions

Royal Mail GroupVirtual shareholder event 2020AGM Statements Transcript

Royal Mail Group
Virtual shareholder event 2020
AGM Statements Transcript

INTRODUCTION
Welcome to Royal Mail’s Annual General Meeting 2020. I’m your Interim Executive Chairman, Keith Williams. This year our AGM is being held under somewhat unusual circumstances given the ongoing Covid-19 pandemic.
The Board recognises the importance of the AGM to our shareholders. We would normally welcome the occasion as an opportunity to meet with you, present to you on the Group’s strategy and performance, and listen and respond to your questions, in person. However, following the outbreak of Covid-19, it has been necessary to make some important changes to the way in which we conduct this year’s meeting.
To ensure the safety of all our stakeholders, shareholders were not permitted to attend the AGM in person this year. We regret that this was a necessary step. But, the health and wellbeing of our shareholders, as well as employees and customers, is of paramount importance.
Earlier today we therefore held our AGM as a closed meeting. I am pleased that all resolutions put to the meeting were passed. The results of the poll are available on our website and have been released to the market.
You are now watching our virtual shareholder event, which we hope will help us meet our commitment to engaging with you as shareholders during these unprecedented times. We know how important it is to address your questions and we value the opportunity to update you on the development of the Group.
So, in this video, you will hear from me, from Stuart Simpson, interim CEO of Royal Mail, and Martin Seidenberg, CEO of GLS. We will cover the Company’s performance for 2019-20, and our progress against some of the key parts of our strategy.
Stuart and I will then answer shareholder questions of common interest, based on the questions that have been submitted by some of our shareholders, before closing the meeting. And, of course, the transcripts of our comments and the Q&A will be available on our website, alongside this video and the poll outcomes, for our shareholders to review.

AGM STATEMENT – KEITH WILLIAMS
Interim Executive Chairman, Royal Mail Group
Turning to the main business, on behalf of the Board the first thing I would like to do is to express our deepest condolences to the families of those who have lost their lives to Covid-19, and to the bereaved families of our own employees. We share your loss. And I want to pay tribute to all our people at Royal Mail and GLS who have been, and continue to be, a source of strength to communities everywhere where we operate. Our staff in the UK were rightly designated as key workers and they’ve lived up to that designation. Through the delivery of vital equipment to the NHS, testing kits to worried families and back to labs again, or the online orders that have kept consumers and businesses going, along with their written correspondence, nearly 31 million households have relied on the Royal Mail. And many in other countries have relied on GLS. Thank you, from the Board and indeed the community, to every one of our people.
I am pleased to say that we have not had to make use of the UK government’s furlough scheme, or to draw down on other government funding, as we continued to provide our key services to the nation.
However, the pressures on us at this time have required us to take other, less palatable short- term measures.
Royal Mail is one of the most widely held stocks in the FTSE, with almost a quarter of our shares held by retail investors and our staff. We recognise that many shareholders rely on the income from their shareholdings. So, the decision not to recommend a final dividend for 2019-20 was a difficult one.

But your Board felt it was right to give ourselves the financial flexibility to manage the business with confidence through the uncertainty created by the current pandemic, and for the same reason, we are not expecting to offer a dividend in 2020-21. Our ambition is to recommence dividend payments in 2021-22, supported by our international business GLS, while we seek to materially improve the performance of Royal Mail in the UK.
We thought it right also to cancel senior level bonuses in the UK for 2019-20. Management below that level, many of whom have worked tirelessly in our operations to keep services going and support our frontline staff, have received limited awards. And I am happy to say we have been able to finance a £200 bonus for frontline colleagues who have worked through the crisis since it began in March. While the current crisis has brought both additional challenges and additional costs, the market changes accelerated by it have also offered us new opportunities. And today I want to talk to you about those challenges and opportunities. Sometimes we focus too much on the former and ignore the many opportunities ahead of us – and indeed there are many.
In GLS, we have a business well positioned to achieve further success in its markets. It already had a successful B2B parcels business and is now being equally successful in B2C. Its most recent performance has been really encouraging – with revenues up around 19 per cent.
In Royal Mail, we also had tremendous opportunity in the rapidly growing customer demand for parcels – both big and small. However, we have allowed our legacy in letters to hold back operational changes which we should have made long ago to anticipate a world with fewer letters and more parcels.
That change has been accelerated and a new world is now with us. The Trading Update we have issued this morning shows that UK parcel volumes grew by 34 per cent in the first five months of the year, while letter volumes excluding elections declined by 28 per cent. These trends may slow
after the pandemic is over, but we do not expect them to reverse.
In both businesses the lift we have seen in parcels traffic has helped us improve our position above that expected before the pandemic took hold. But while this has increased profits in GLS, it has not been enough to halt the long-term decline in Royal Mail performance.
As we had predicted previously, Royal Mail in the UK will make a substantial loss this year and we will not reach profitability – let alone an acceptable level of profitability – without substantial business change. Too many parcels are still sorted by hand and we are failing to adapt our business to fewer and fewer letters – holding on to outdated working practices and a delivery structure that no longer meets customer needs.
We are at a crucial juncture for Royal Mail. But as I said we are not without opportunity. If we can adapt our business quickly enough, we will be well positioned to meet our customers’ demands for more and more items, to and from more people, delivered more frequently. If we don’t, the market will move away from us and we will be consigned to delivering a reducing volume of letters and struggling to meet demand in the growing parcels market.
Our people, our trusted brand, and our role in society all provide grounds for optimism and should provide strong foundations for a successful future. Additionally, today we have both a solid balance sheet and the operational leverage to make that change possible. But we need to move quickly, the window of opportunity is open to us now. In the past we were accustomed to moving at a snail’s pace and believed that the market would come to us. But change in the market is there for us to capture and if we don’t rise to that challenge, others will.
As you may remember, at our financial results in June, Stuart Simpson and I set out a three-step plan.
First, the immediate step-change in ways of working needed to accelerate the pace of change.

Second, the co-operative step-change needed in how we, our people and the trade unions work together to accelerate rather than slow down change.
Third, the regulatory step-change needed to ensure that our regulatory obligations allow us to meet our customers’ changing demands and deliver what they want in a financially sustainable way.
So, what have we done since June?
First, the immediate steps. We have taken action to speed up decision-making and improve our financial position. We have streamlined management processes and will reduce our costs. These changes have helped us to focus capital expenditure on delivering key projects and delivering them more quickly. Stuart will tell you more about the progress we’re making there.
Second, discussions with our unions. We have been in ongoing discussions with both Unite CMA and the CWU on the changes which are needed. We are in consultation with Unite CMA about the management restructuring, as well as discussing many other business issues with them. And in July we began a programme of talks with CWU covering five key strands.
Both Royal Mail and CWU have entered the talks with a positive and constructive approach. We have made good progress in a number of areas and we have tabled changes that we need to make. However, it is disappointing that we have not yet been able to reach agreement. We have increased the intensity of our discussions in recent weeks in recognition of the need to make progress more quickly.
To be clear we will not be successful without that change, and that change is best achieved together. For example, we want to work together on our network strategy to support our new parcel hubs and trials of separate daily parcel deliveries. We need to dispense with old, outdated ways of working, such as handwritten sign-in sheets, moving to automated clock-in, clock-out systems as used by other businesses for decades.
We need agreement so we can move quickly to get local sign-off on the removal of old letter-sorting machines, unneeded when letter volumes have halved since 2004. And we need to be able to review – and where needed revise – our processing and distribution operations, and our-postmen and women’s walks, at least once a year so that we can adapt these in line with the rapid declines in letter volumes.
These changes may seem small and obvious to the outside observer. But without them, we cannot achieve essential improvement in operational efficiency and better focus our efforts on the ever- increasing demands of our customers.
The third part of the plan is about working with the Regulator and Government on the Universal Service Obligation. As I indicated earlier, Royal Mail has an unparalleled opportunity for growth in the demand for parcels and possibilities beyond given our position in the market. And letters will always be important. But we need the flexibility to deliver what our customers want. We have surveyed the views of thousands of people and small businesses about what they want from the postal services. We have also held hundreds of sessions with colleagues up and down the country about how they think the Universal Service Obligation, or USO, may need to change for the future.
The headline insights that we have gained are clear. First, our customers want to retain the ‘one price goes anywhere’ principle of the USO. Second, they want more ways to send letters and parcels – whether it’s online postage or parcel postboxes – and more frequent and convenient parcel deliveries. We want to look again at whether there is enough customer demand for a seven-day commercial parcel service. And thirdly, although they are posting fewer letters, and expect to be receiving more parcels in future, they still want an affordable next-day letters service so that they don’t need to rely on more expensive couriers.
These findings tell us that the best way to ensure the Universal Service continues to meet our customers’ needs is to rebalance our service model more towards the growing parcels market, particularly urgent parcels, and urgent letters.

But to be clear, this does not mean following other countries, such as New Zealand or Italy that have reduced letters delivery to three days a week in some areas, for example. We will keep delivering letters to every part of the UK, for one price. And we would like to deliver the items that customers want more often, not less.
But to do that we need a regulatory system fit for the future rather than the past. In the last five years the profits of the Reported Business of Royal Mail – the regulated entity – have fallen by around 95 per cent.
It will be materially loss-making this financial year. The upcoming Ofcom review of both user needs and its wider postal regulatory framework will be vital in securing a platform which permits both the investment required to deliver the USO demanded by the public, and for that service to be delivered sustainably.
It does not make sense for us to be obliged to allocate our resources to delivering what our customers don’t value highly, rather than what they do. So, we are currently exploring what a rebalanced Universal Service might look like.
Over the coming weeks we will be meeting with more customers and other stakeholders to explore these issues in more detail. We will factor the findings into our thinking and share them with Ofcom and the Government in the Autumn. Any substantive change is a matter for the Regulator, Government and ultimately Parliament – but we need to make sure this process is considered swiftly given the rapidly changing customer needs and the financial sustainability of the Universal Service.
One thing is very clear – we remain committed to the universal, affordable, ‘one price goes anywhere’ nature of the USO. Our unique responsibility began in 1840 when the world’s first adhesive postage stamp, the Penny Black, was used as payment to create a uniform postage service. Times may have changed a lot, but there remains a vitally important role for the Royal Mail in UK society. The recent Covid-19 crisis has underlined this. We need to work with our Government, Regulator, unions and people to
ensure a financially sustainable Royal Mail can meet changing customer demands through the 21st century.
Finally, I would like to touch on changes to the Board over the past year. In May, we announced that the Board and Rico Back had agreed he would step down as Group CEO and from the Board with immediate effect. On behalf of the Board, I would like to again thank Rico for his contribution, and in particular recognising the importance of parcels to our future business.
Stuart Simpson has been appointed interim CEO of Royal Mail. Stuart has spent over a decade at Royal Mail, including three years as Chief Finance Officer and a Board member. I have taken on the role as Executive Chair on an interim basis, for a short time only, until a permanent appointment is made. A comprehensive internal and external search for a permanent CEO of Royal Mail is currently underway.
Since the last AGM I am also pleased to welcome Baroness Sarah Hogg as Senior Independent Director, and Lynne Peacock to the Board during the year. The breadth of experience of our Board members has already benefitted the Company during a busy time and I thank them for their continued work at this demanding and crucial time in the company’s history.
So finally, just to summarise, Covid-19 has accelerated the market trends we were already experiencing. We have seen three or four years of change in parcel and letter volumes in a matter of months. Our plan in the UK is to improve efficiency in letters and transform our parcels operation. And we need to move forward as quickly as we can.
We’ve taken immediate steps to stabilise business performance and set the Group back on a path towards profitability, while in GLS we already have a clear opportunity for profitable growth.
Meanwhile, I would like to reiterate my profound thanks to everyone at Royal Mail. The dedication, fortitude, and, most of all, commitment of our people to delivering a little cheer alongside the

daily post has reminded the public of the crucial human role we play in a digital world.
I’m now going to hand over to Stuart.

AGM STATEMENT – STUART SIMPSON
Interim CEO, Royal Mail
Thanks Keith.
I’d like to echo those thanks, by saying it really has been remarkable what everyone at Royal Mail has done, how people have come together, the frontline, the managers, the unions, to keep the country moving and connected in this extraordinary time.
Just to reiterate, we are a people business, both in terms of the numbers that we employ but also the service that we provide. The Covid-19 challenge that the country has faced has shown the value of Royal Mail, to the communities, to the businesses, to the people who we’ve kept connected at this time. And the enthusiasm and energy from everyone in Royal Mail to do that, whether it’s frontline, or back office, to make changes in how we work, has been tremendous.
The changes that we managed to put in place in an incredibly short period of time, because we all came together and worked on it, was amazing. At its peak, we had around 20 per cent of staff off sick, yet we still kept delivering for the country. That speaks a huge amount to the commitment and motivation of our managers and our frontline and unions to engage positively when there is a challenge. Harnessing that enthusiasm and energy is something we must continue to do.
I’m going to talk to you today about our financial performance and give you a bit more detail on the progress we have made in our transformation. I will also touch on a number of key issues for the business that I know a lot of our shareholders really care about, such as the work we are doing to reduce our environmental impact, and what we are doing to become a more diverse and inclusive employer.
As Keith mentioned, we’ve seen incredible growth in parcels. This is testament to the great service we provide, the innovations we are launching and the trust that our customers place in us which is even more important in times like this.
In our Trading Update issued this morning, we announced that in the first five months of this year at Royal Mail, we’ve seen elevated parcel volumes with growth of 34 per cent. That’s 177 million more parcels than last year, and revenue growth of 33 per cent. In parcels – this growth has been seen in almost every sector we support but most profoundly in e-commerce as people shopped much more online. A trend that we expect to continue.
But there is no question there’s been a huge acceleration in the decline of addressed letters, from around 8 per cent to 28 per cent in the first five months of the current year. In the first five months of this year we saw around 1.1 billion fewer addressed letters sent than the same period last year. That is a staggering reduction.
Total letter revenue is down around 21.5 per cent in the first five months. So overall in the UK we’re now seeing revenue from parcels growth offsetting the decline from letters, and year on year revenue in Royal Mail is £139 million higher in the first five months.
You may remember that we set out two scenarios for 2020-21 in our Annual Report. Whilst to date Royal Mail revenue is currently better than shown in Scenario 1, costs are currently higher than expected and are likely to remain challenging for the rest of the year. The estimated costs of Covid- 19, in terms of absence, social distancing, PPE, overtime all of which was done to keep people safe as we can, were £75 million in the first five months. And, additional parcel volumes also bring additional costs.
There are still significant ongoing challenges including the impact of the recession, a potential second wave of Covid-19, changes to international postal rates and the potential frictional impact on cross border trade from Brexit.

Looking ahead, letters will still be an incredibly important part of our business in the future. So, we have launched a range of initiatives to stimulate the market, and we’ll do everything we can to get those letters back into our network.
However, we do have to face the fact this is going to be a different business going forward. We’ve effectively got three or four years’ worth of change that we talked about landing right now, and we need to face into that, and make the changes that are absolutely vital to address those challenges and put us on path to being a sustainable business for the long-term.
However, the window of opportunity is rapidly running out. The profitability of the Reported Business in the UK has declined by around 95 per cent over the last five years. It is expected to be loss-making in 2020-21. That position is clearly unsustainable and needs urgent action.
As Keith has pointed out, the strategy we laid out before is broadly correct. We need to automate the parcels upstream. Sorting over a billion parcels manually is just not a way to be efficient or make a profit and has been a real challenge for us during these last few months. And then we also need to change delivery to meet the evolving customer and consumer needs.
We have made progress over the past year on our transformation. We’ve successfully launched a series of major new services and customer innovations that our customers love. That pace of change continues to accelerate. From estimated delivery times, new digital channels like the Royal Mail App, a unique nationwide network of parcel postboxes, inflight redirections, priority postboxes to help in the swift movement of Covid-19 tests and a host of other changes.
In terms of the network design, we landed the 20th automated parcel sorting machine in May. The percentage of parcels sorted by machines in our Mail Centres at least once was 33 per cent at year end, which is close to three times the average number sorted during 2018-19. We will continue to increase installation of parcel sorting machines into all of our remaining Mail Centres over the next
three years. This automation is enhancing both the quality of service we provide and the efficiency of our operation.
In June, we said were about a year behind in the delivery of our automated parcel hubs. It took us too long to sign with a supplier of the automation system. But we have now stepped up the pace in the delivery of our transformation. I am pleased to say that we have now signed the contract with the supplier for our new state-of-the-art parcel sorting machine in the North West hub, in Warrington, which we expect to go live in 2022. We have also secured planning permission for our new hub in the Midlands and construction work is about to start.
The continued structural decline in letters is also driving the removal of automated letter sorting machines
in our operation, with 109 machines removed or decommissioned in under 18 months – around about 14 per cent of the total.
And in January 2020, we launched a van-based trial to test a separate daily delivery of larger parcels and Next Day items. The trials began in Swindon and were expanded to include Crewe and Manchester South West. Once these ongoing trials are complete, we will work though the outcomes with our people and our unions.
As Keith said, at our results we said we needed to take some immediate actions to deal with the impact of Covid-19.
To drive a cultural change, to improve accountability and responsibility we took the difficult decision reduce our management population. As part of this, around half of Royal Mail’s senior leaders and most senior managers are expected to leave the Company. In total, we expect to reduce the number of management roles in the UK by around 2,000 this financial year, delivering a saving of £130 million next year. This change is about making us a leaner, more commercially focused organisation. But that does not detract from the fact that many hard working, highly valued colleagues are leaving our business. We are committed to conducting the consultation

process carefully and sensitively, working closely with our people and their representatives.
The next example of immediate change is a real push on our non-people spend. A good example is better fill rates on lorries. What I mean by that is making sure every lorry is full before we move it, improving the revenue density per vehicle. We will aim to keep our non-people costs, excluding depreciation, in 2021-22 in line with the level of last year, 2019-20.
On capex, we’ve already identified £250 million that can be saved over the next two years. Following a review, we’ve identified projects that are no longer necessary, projects that can be delayed, and efficiencies across a number of projects that means we can still deliver what we need, but for a lower cost.
Covid-19 has not created our financial challenges. It’s not created the business challenges that we are facing into. But it has accelerated them, but these are not new things to us. We knew we had to automate parcels. We knew we had to revise delivery. The fact is, it’s come at us much quicker, roughly a three or four years of acceleration. We need to move faster. We can and we will do so.
We do not believe that these measures will be enough, in themselves, to ensure a sustainable future. That is why it is vitally important to work with our unions and our people to achieve long term change in our business, and to work with the Regulator, Government, our customers and other stakeholders on the forthcoming reviews of user needs and the future postal regulatory framework.
I would also like to use this opportunity to talk about some of the changes we are making to make our company more diverse and inclusive, and to play our part in delivering a cleaner future.
Currently around 14 per cent of UK employees identify themselves as being from a black, Asian or minority ethnic background, which is broadly representative of the UK population. But we recognise we need to ensure that this diversity is spread across the whole of the Royal Mail, particularly at senior manager level.
One of my first actions when appointed to this role was to make sure that our Executive Board address all issues of diversity directly through the Executive Board. The team will take an active role in how we deliver the diversity and inclusion agenda across our organisation. We are proud to be inaugural signatories of the BITC Race at Work Charter and are running a series of mentoring and career progression initiatives designed to support our BAME colleagues in their career progression. This year we also held a series of focus groups to understand the challenges for our BAME colleagues in our senior levels. We are using the feedback to help design Inclusive Leadership workshops, and to establish new ethnic diversity targets towards 2024. This is something I am personally very focussed on.
This year I was really proud that Royal Mail has been included as a Times Top 50 Employer for Women for the seventh consecutive year. Overall, women now make up 19 per cent of our UK workforce. This proportion increases to 32 per cent among senior managers, 38 per cent at UK Executive Board level and 50 per cent at main Board level. This is something that I am keen that we build on in the future – we have lots of incredibly talented women throughout our organisation and it is important that we continue to support their development in Royal Mail.
I also want to touch on our commitment to delivering a cleaner future. Environmental considerations are a fundamental part of the way we operate. Royal Mail is unique in that a large proportion of our ‘final mile’ deliveries are undertaken on foot, rather than using vehicles. With the UK’s largest ‘Feet on the Street’ network of around 90,000 posties, Royal Mail plays a key role in keeping carbon emissions low.
This year, we developed a new, more stretching environmental strategy, which includes a target to become a net zero carbon emission business in the UK by 2050. This will be supported by a range of initiatives, including continuing to increase the number of electric and alternative fuel vehicles in our fleet. During the year, we added an additional 193 electric vehicles to our UK fleet, and continue to trial other alternative fuel types such as Bio-

CNG which emit significantly less CO2 than their diesel equivalents. We recognise that these are big ambitions. We look forward to working with all of our stakeholders – including our shareholders and investors – to help make them a reality.
So, in conclusion, again, I’d like to thank all the people within the business for the remarkable job they have been doing over the past few months. I’ve felt incredibly proud and humbled being out in delivery offices and Mail Centres around the country recently. If we harness that enthusiasm and continue to focus on great customer service, day in day out, we can and will make a huge difference.
Our existing plan to transform from a UK-focused letters business that delivers parcels, to a parcels- led network that also delivers letters, is the right one. But our business faces significant financial pressures. We have a plan to ensure Royal Mail remains a key part of our economy, and a good employer, and the UK’s delivery partner of choice. But delivering it requires a step change in the number of major initiatives we can successfully deliver in a short period of time.
The past few months have shown us the incredible things we can achieve, against the odds, if we work together. The challenges we face are significant, but I believe if we can harness that same spirit and optimism,
we can get there.
I’ll now hand over to Martin, who will provide an update on GLS.

AGM STATEMENT – MARTIN SEIDENBERG
CEO, GLS Group
Thank You Stuart.
Hello, my name is Martin Seidenberg and I am the CEO of General Logistics Systems, GLS. At GLS we operate an international parcel delivery network, covering all major European countries. In the last few years, we have expanded our reach and are now also operating in a number of states in the US and in the Eastern part of Canada.
GLS is a portfolio of local businesses that are connected to one international parcel network. This means that if you ship a parcel from Berlin to Lisbon for example, the parcel will not leave the GLS network as GLS can fully cover the entire operational process. This is a unique differentiator in the market, and it allows us to deliver excellent quality.
GLS has been part of the Group for over 20 years now and has been an important growth engine. I’m proud of what we have accomplished so far. 2019-20 was our best year and we are eager to continue this positive trajectory. Today I would like to update you on the challenges of Covid-19, our financial performance and key developments.
How did we do in recent months during the peak of the Covid-19 pandemic?
During Covid-19, GLS people delivered remarkable results. GLS has continued to connect our customers, businesses and communities during this extraordinary time. The effort and commitment to ensure that parcels were delivered all over Europe, in the US and Canada was very impressive. I am very proud of our people for the way they have kept the businesses running and delivered an excellent quality for our customers.
We have remained operational throughout the Covid-19 pandemic in all of our markets and thus supported the community by allowing them to receive their parcels and goods. Since the start of the pandemic, our first priority has been to protect our people.
We have invested in Personal Protective Equipment like facemasks, hand sanitizers and implemented social distancing in our facilities. And we will continue to do so. Delivering a parcel whilst being socially distanced was challenging and so we quickly redesigned our processes to protect our people and customers.
Covid-19 did not only change the delivery process, we have also seen a step change in our markets. The most important developments are:

Firstly, the significant volume increases seen during and after the lock down period.
Secondly, a shift to home deliveries and less so to businesses, which were closed during Covid-19. The proportion of home deliveries has increased, and this increase was much higher than we have seen in previous years.
Thirdly, we also noticed that recipients’ requirements changed together with the shift towards home deliveries. Parcel recipients appreciate transparency and flexibility around delivery, such as tracking transparency, estimated delivery times and easy ways to leave parcels in a safe place.
Additionally, as several countries were simultaneously in shutdown, people started ordering more items across borders. And, our own GLS European network, was able to deliver those parcels across Europe. So, we have also seen a significant increase in international volumes.
Due to the quick response of local management and our flexible structure, GLS was able to reshape its business to take account of these new developments in a short period of time. We have quickly increased our capacity and adjusted our network and processes accordingly.
What was the financial performance of the last months?
The good operational performance of GLS is reflected in our financial performance. In the first five months of this business year, GLS managed to further improve its results compared to the last year.
Volumes are up on last year which has resulted in a positive revenue development. As I said before, growth is coming principally from shipments to home and international addresses. Revenues have increased significantly in GLS companies which already had a relatively high focus on home deliveries
pre-Covid-19, for example GLS Spain and GLS Europe East.
As a result of the revenue growth in the GLS Group, profits are above the prior year. These results were also positively impacted by a better performance of last year’s underperforming countries, like France, Spain and US.
It can be said that going forward GLS is emerging stronger from the coronavirus crisis and we are very proud of that – but we are aware that some of the current developments may be temporary. But we are cautiously optimistic that the growth in volumes and revenues visible to date is sustainable over the longer term, and that GLS can participate in the expected growth in home and international deliveries in orthcoming years.
A weak economic outlook could harm the positive development of our business, that’s for sure. We are already anticipating a slow-down in volume growth in the second half of this year due to a deterioration in the global economic environment, the extent of which is largely predicated on the resilience of our key markets’ economies.
GLS will have to remain flexible to respond to local market changes swiftly, and we will. Our strategy is evolving. The experience gained during the Covid-19 crisis has cemented our belief that GLS can service growth markets, whilst at the same time protecting or improving margins.
Going forward, and considering our strong market positioning, we aim to differentiate based on our strengths: a strong domestic and international network, expertise in business and home deliveries and our high quality. We will tailor our investments to further strengthen our competitive advantage and capture growth opportunities.
Right now, GLS is preparing for the Christmas peak. It is expected that volumes will be high, and operations will be challenged. We will remain focussed on the high quality of our network to provide our services to our customers as promised. That is what counts for our customers. So, in conclusion, GLS is performing well and we are taking the right measures to continue this positive trajectory. My expectations are high for the future, I have a fantastic management team

and we are highly motivated to continue on the growth path that we have embarked on.
Thank You very much.

CONCLUSION
Thank you, Stuart and Martin for those helpful updates. Thank you to all of our shareholders who submitted questions to the Board in advance of today’s meeting.
As always, your continued interest in, and support for, this Company is very much valued by your Board. Thank you everyone for joining. May I take this opportunity, on behalf of the Board, to send you all our best wishes. We look forward to meeting you again, in person, soon.
Thank You.

DGSP Terry Pullinger rounds up an excellent two day senior officials briefing 8/9/20

DGSP Terry Pullinger rounds up an excellent two day senior officials briefing https://www.facebook.com/981299138616232/posts/3325649027514553/?vh=e&extid=SbaPassxxm1Bq4BZ&d=n

Royal Mail Review of Future Catering Provision – Quadrant TUPE Consultation

Royal Mail Review of Future Catering Provision – Quadrant TUPE Consultation

Further to LTB 427/20 Branches and representatives are advised that consultation activity has been progressing with Quadrant in relation to the transfer of employees to Compass Group.

Via the formal TUPE consultation process a number of questions have already been raised by the department and through written exchanges Quadrant/Compass Group have confirmed the following:

  •  There will be no changes in respect of collective bargaining and individual representation for members on transfer to Compass Group and the CWU remain the recognised trade union for non-managerial roles engaged on the Royal Mail Contract. Equally, it has been confirmed that there will be no change to the IR Structure as a result of the TUPE Process.
  • Compass Group have also confirmed that RMG CWU representatives will be able to provide continued representation to affected CWU members following the transfer.
  • Union subscriptions will continue to be deducted in the same way they are processed currently.
  • Currently agreed Terms & Conditions relating to all Pay Ranges, Allowances and Overtime will be unaffected by the transfer to Compass Group.
  • All new employees engaged in the Royal Mail contract will be employed on the same T&Cs and contractual arrangements as those who TUPE across. There will be no two-tier workforce
  • The 1% increase in basic pay across all pay ranges and the resultant adjustment to Overtime rates agreed as part of the 2020 Quadrant Pay Review, will be honoured and enacted on the 1st October 2020.
  • All CWU/ Quadrant National agreements remain unaffected and will remain in place following the transfer to Compass Group. Both parties are currently compiling a list of all current National Agreements.
  • Current duty arrangements and attendance patterns will be maintained at the point of transfer and future change proposals will be subject to consultation and negotiation.
  • Existing annual leave entitlements, sick leave entitlements and Maternity/Paternity leave arrangements will remain unaffected by the transfer.
  • Staff will receive is a welcome booklet which will provide an overview of Compass Group, their values and commitments.
  • The CWU will be made of tariff/menu changes, although these are not a matter for consultation with the CWU. The next Tariff increase is scheduled for 1st October 2021.
  • On 1st October 2020, there will be no change to uniform provision or equipment. In the New Year there will be a rebranding of the canteens. This will involve new uniform, name badges etc. All employees will be invited to ‘One Amazing Day’ which will commence in January/February 2021. This will include the new look and feel of the brand, badges and uniform. Information will be shared with the CWU as it becomes available.
  • Employees currently aligned to Compass Pension arrangements will continue to benefit from existing arrangements and the transfer will not require a change of scheme or change to the level of benefits. Employees in the NEST government scheme will continue as normal and this will be governed by Government legislation.

In addition to the formal TUPE consultation activity with Compass Group the department as outlined in LTB 427/20 the department has also commenced discussions with Royal Mail Group to agree arrangements to ensure that the decision to dissolve the Joint Venture does not have any material adverse effect on our Quadrant members. Those discussions are ongoing and an update will be provided in due course.Any enquiries in relation to this LTB should be addressed to Davie Robertson, Assistant Secretary, email: dwyatt@cwu.orgquoting reference: 311.02

Yours sincerely,

Davie Robertson

Assistant Secretary

LTB 441/20

Coronavirus/Covid-19 Pandemic – Royal Mail Group – Reminder To Operational Managers of Key Preventative Advice and The NHS ‘Test and Trace’ Service:

Coronavirus/Covid-19 Pandemic – Royal Mail Group – Reminder To Operational Managers of Key Preventative Advice and The NHS ‘Test and Trace’ Service:

For the information all CWU Reps in Royal Mail I attach a copy of a ‘reminder’ to all operational managers and their teams in Royal Mail Group of the importance of following key Coronavirus/Covid-19 preventative advice and the NHS ‘Test and Trace’ service.

The RMG Reminder Communication sets out the following advice:

Staying Safe and Covid-19 Compliant.

This important communication stresses the important point that although we continue to see an easing of restrictions for staying safe during the Covid-19 pandemic, it is important to be reminded of the key preventative public health guidance and temporary operational measures which remain in place.

Social Distancing and Hand Hygiene

The best way for members to protect themselves is by following public health advice, by maintaining social distancing and practicing good hand hygiene.

NHS ‘Test and Trace’ Service 

The advice is that anyone who develops symptoms of coronavirus should self-isolate at home and request to be tested via www.gov.uk/get-coronavirus-test.

As part of the NHS Test and Trace service, a call handler may make contact by phone, email or text with anyone who has been identified as being at a high risk of contracting the virus and instruct them to self-isolate for 14 days from the date of their last contact with the confirmed case individual.

To be at high risk of contracting the virus, current public health advice is that the individual will have been in close contact with someone who has tested positive. Close contact means face to face contact less than 1 metre away or spending more than 15 minutes within 2 metres of someone.

Unless instructed by NHS Test and Trace or a public health authority to be tested, or if an individual has symptoms, you do not need to be tested and can remain in work – practicing social distancing and good hand hygiene.

THE TEST AND TRACE PROCESS – HOW IT WORKS

If any employee is unsure what to do, they should use the online coronavirus service (https://111.nhs.uk/covid-19/).

All managers should continue to monitor that the following preventative steps remain in place:

  • Workplace posters, floor markings, distance markers and one-way routes to adhere to social distancing rules.
  • Hand washing is taking place and wipes and hand sanitiser are being used appropriately.
  • Agreed and communicated temporary operational adjustments have been made.
  • Additional Supplies Register App is updated daily to ensure masks, gloves, wipes and hand sanitiser are available.

Managers should keep updated on coronavirus guidance and communicationsand share key messaging with employees.

Further Information and Support For Managers

Managers should call the advice and support team on 0345 6043657 or e-mail contact coronavirus.support@royalmail.com.

A ‘Positive Coronavirus Case Manager Pack’ is available on the Royal Mail ‘intranet coronavirus library.’

See attached copy of the communication dated 26.8.20

FOOTNOTE

Developments over the weekend of 6/7 September have re-emphasised the need for the above important message to Royal Mail Group Managers. Government Health Secretary Matt Hancock stated that the Government were ‘concerned’ after the daily number of UK Coronavirus cases reached its highest level since May. Official figures show a large rise in new Coronavirus/Covid-19 infections cases with Saturday’s figure of 1,813 infections and Sunday’s number of 2,988. This is the highest daily total since 23 May. The Minister stated that everyone needed to do all they can to prevent the huge rises in case numbers happening across Europe being repeated in the UK. He confirmed that the new positive tests were predominantly among younger people, but warned that this could lead to a rise across the population as a whole, as had occurred elsewhere and stressed the importance of avoiding transmission of the illness to those most vulnerable in society. Whilst more people were being tested, the proportion of positive tests were going up as well. The minister stressed the importance of everyone observing ‘social distancing’ and insisted that workplaces and schools are ‘Covid-Secure’. The minister also confirmed that the Government would take whatever action is necessary.

What we aren’t seeing is a rise in the number of people in hospital, which is good news. However, no one wants more Covid-19 cases because the worry is that they start to seep into the vulnerable and older population who are more likely to be seriously ill. Clearly there is a vitally important need to be very vigilant and the numbers are a stark reminder that there is no room for complacency as Covid-19 has not gone away yet and is very much still with us!Hand hygiene and social distancing are as important now as they ever have been.

Yours sincerely,

Dave Joyce
National Health, Safety & Environment Officer

LTB 440/20 – Covid-19 RMG Reminder To Operational Managers of Key Preventative Advice

Preventative advice and Test and Trace reminder for operational managers

CWU ONLINE FESTIVAL/ENGAGEMENT EVENT – 28TH, 29TH AND 30TH SEPTEMBER 2020

CWU ONLINE FESTIVAL/ENGAGEMENT EVENT – 28TH, 29TH AND 30TH SEPTEMBER 2020

Further to LTB 426/20 please find attached more detailed information on the programme for the event and the registration process.

Please ensure that this is circulated to all representatives and that you commence registration as outlined in the programme.

Any enquiries on the above should be sent to the General Secretary’s Office jdunn@cwu.org.

Yours sincerely,

Dave Ward

General Secretary

LTB 436/20 – CWU ONLINE FESTIVAL ENGAGEMENT EVENT

Attachment – Online Engagement Festival Programme/Registration

Royal Mail Group – 2020 Free Flu Voucher Offer

Royal Mail Group – 2020 Free Flu Voucher Offer

Discussions have taken place on the above and Royal Mail Group has agreed there will be a 2020 ‘Free Flu Voucher Offer’ this year to all employees.

This year, redeemable Lloyds Pharmacy Flu Vouchers together with a covering ‘joint’ letter will be sent directly to all employees’ homes, along with guidance which will be backed up by re-printable vouchers available in the workplace if required.

New recruits and Agency staff will again be included in the ‘Free Flu Jab’ scheme this year.

Any member who lives 15 miles or over from a Lloyds Pharmacy can use an alternative pharmacy/chemist shop company which is more conveniently located to obtain their flu jab and they will be reimbursed on provision of a receipt, paid via T&S. Prior authorisation from their manager is required.

The Flu Voucher Scheme will be launched week commencing 28 September when the Vouchers will be mailed out. The Vouchers will be redeemable from 1st October 2020 to 31st December 2020 and a Lloyds Pharmacy appointment booking portal will be available (details to be confirmed).

There will be a multi-media communication and promotion campaign launched promoting the ‘Free Flu Voucher’ scheme through Royal Mail and the Trade Unions raising awareness of the scheme and encouraging take-up.

The Royal Mail Group communications campaign is planned to begin this week when the attached ‘heads up’ communication will be released on the Royal Mail Group internal intranet and on the ‘myroyalmail.com’ website. A copy is attached.

Communications will be aligned to the Government Flu Jab scheme for this year and include information for additional ‘at risk’ members of the population and age groups who will receive the vaccination free via the NHS.

The home mailing of the Flu Vouchers this year is a further improvement in the scheme and hopefully this will encourage a greater take-up especially following the Coronavirus pandemic.

Further details will be issued in due course.

Yours sincerelyDave Joyce
National Health, Safety & Environment OfficerCarl Maden
CWU Assistant Secretary (Acting) PTCS Department

20LTB437 Royal Mail Group – 2020 Free Flu Voucher Offer

Flu 2020 Intranet Heads Up Article wc 7th Sept 20 FINAL

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