TERMS OF REFERENCE BETWEEN ROYAL MAIL AND THE CWU COVERING THE TRIAL OF FINGER SCANNERS FOR INDOOR TASKS FOR HIGHER VOLUME DELIVERY OFFICES

TERMS OF REFERENCE BETWEEN ROYAL MAIL AND THE CWU COVERING THE TRIAL OF FINGER SCANNERS FOR INDOOR TASKS FOR HIGHER VOLUME DELIVERY OFFICES

Dear Colleagues, 

Branches will recall that there was previous trial activity agreed and outlined in LTB 165/18 to undertake trials in 10 Delivery Offices on the use of Finger Scanners.

Overall the scanners were relatively well received by OPGs and managers, with favourable comments about the weight and ease of handling compared to the PDAs. With the conclusion of the study deemed that Finger Scanners accelerated the scanning process for Tracked items in the majority of cases and that further analysis suggested that it benefitted:

  • Large Tracked Return Receivers
  • Delivery Offices within Plants (where they could dual use the finger scanners already present)
  • Smaller offices with large Tracked volumes where a combined Scan and Sort Process could be    introduced

As a result of further discussions with the business, we have agreed with Royal Mail to further expand the trial of Finger Scanner accessories (paired to the existing PDAs) in 11 agreed large receiving DOs.

The purpose of the trial extension would be to confirm whether there is a consistent case for their use on a more widespread basis, and to inform when a tipping point might occur in terms of the volume of parcels and to further determine if this is appropriate for all parcel sizes or more specific to particular volumetric formats. The trial extension would aid a decision as to whether and where to deploy these more widely which is agreed would be subject to further National discussions.

As Branches will note from the trial TOR, we believe the document includes all the necessary safeguards and clearly defines that there is full involvement of CWU and staff within the trial, along with the necessary training and support, also along with the appropriate SSOW, etc.

In addition, any operational changes required to facilitate the trial arrangements will be progressed in line with the IR Framework.

Further to this, the trial will be jointly overseen by the National leads and will be formally reviewed by the signatories of this TOR. Local managers and CWU Representatives involved will also have the opportunity to feed into this process.

Any queries to the content of the above please contact the Outdoor Department reference 540, email address: outdoorsecretary@cwu.org.

Yours sincerely,

 

Mark Baulch

CWU Assistant Secretary

LTB 453.19 – Terms of Reference RM_CWU Covering the Trial of Finger Scanners for Indoor Tasks for Higher Volume Delivery Offices

Terms of Reference RM_CWU Covering the Trial of Finger Scanners for Indoor Tracked Parcel Tasks Including the Scan and Sort Method

 



TERMS OF REFERENCE BETWEEN ROYAL MAIL AND THE CWU COVERING THE USE OF GRAVITY CONVEYORS TO ASSIST IN THE INDOOR SORTING OF PARCELS IN DELIVERIES

TERMS OF REFERENCE BETWEEN ROYAL MAIL AND THE CWU COVERING THE USE OF GRAVITY CONVEYORS TO ASSIST IN THE INDOOR SORTING OF PARCELS IN DELIVERIES

Dear Colleagues,

Branches will be aware that Gravity Conveyors are already used within the Mail Centre/Processing operation. As a result, Royal Mail has been exploring their use within a number of large Delivery Offices to scope and understand whether their use would assist with the operational challenges being faced as a consequence of the growth in the volumes of parcels.

As a result, it has been agreed to jointly trial the use of Gravity Conveyors in an agreed number of large receiving DOs, as listed below, to confirm whether there is a beneficial case for their use on a more widespread basis, and to inform the space and volume requirements to justify use.

1. Southend On Sea DO 
2. Colchester DO 
3. Ilford DO 
4. Guildford DO 
5. Cambridge DO 
6. Croydon DO 
7. Bath DO 

The following issues are covered off in the Terms of Reference: 

  •  Aims and Objectives 
  •  Trial Outline 
  •  Joint Involvement/Information Share 
  •  Safe Systems of Work and Standard Operating Procedures 
  •  Deployment and Review

The trial will hopefully aid a decision as to whether and where to deploy them more widely which is agreed would be the subject of further National discussions.

As Branches will note from the trial TOR, we believe the document includes all the necessary safeguards and clearly defines that there is full involvement of the CWU and staff within the trial, along with the necessary training and support also along with the appropriate SSOW, etc.

In addition, any operational changes required to facilitate the trial arrangements will be progressed in line with the IR Framework.

Further to this, the trial will be jointly overseen by the National leads and will be formally reviewed by the signatories of this TOR. Local managers and CWU Representatives involved will also have the opportunity to input into this process.

Any queries to the content of the above please contact the Outdoor Department reference 540, email address: outdoorsecretary@cwu.org.

Yours sincerely,

 

Mark Baulch

CWU Assistant Secretary

LTB 452.19 – Terms of Reference RM_CWU Covering the Use of Gravity Conveyors to Assist in the Indoor Sorting of Parcels in Deliveries

Terms of Reference RM_CWU Covering the Trial of Gravity Conveyors to Assist in the Indoor Sorting of Parcels in Deliveries

 

 



JOINT STATEMENT BETWEEN PARCELFORCE WORLDWIDE AND THE CWU REGARDING THE DEPLOYMENT OF THE NEW ‘SAFE DRIVER CHECKS’ PROCESS FOR ALL PFW DRIVERS  

JOINT STATEMENT BETWEEN PARCELFORCE WORLDWIDE AND THE CWU REGARDING THE DEPLOYMENT OF THE NEW ‘SAFE DRIVER CHECKS’ PROCESS FOR ALL PFW DRIVERS

 

Branches and representatives will be aware that a new Safe Driver Process for licence checks has already been agreed in Royal Mail functions (LTB’s 145/19 & 192/19 refer). As with Royal Mail there is also a legal requirement for Parcelforce Worldwide to undertake licence checks and as such they have approached the department with a request to instigate a similar process utilising PDA’s.

 

Being a safe and qualified driver is a key part of the job roles at Parcelforce Worldwide. The existing process that is used in relation to licence checks is performed twice yearly and is a paper based process, which is complicated and time consuming.

 

In addition, the current system whereby the driver sources a code from the DVLA is changing. Due to new laws regarding the security of data, each driver will need to undertake a lengthy process to obtain the code (estimated as 15 minutes). The new approach will eliminate the need for drivers to source a code, as their permission to undertake the twice yearly licence check via the PDA App, will be valid for 3 years. The proposed change to process is therefore seen as a way to simplify Parcelforce policies and ensure compliance.

 

Discussions have therefore taken place with the business in relation to concluding a Joint Statement to enable a revised process to be adopted in Parcelforce, a copy of the document which has been endorsed by the Postal Executive, is attached for your information.

 

In summary the process mirrors that being used in Royal Mail and will allow for required data to be collected and licence checks to be undertaken in PFW via the PDA.

 

Due to legal requirements it will be necessary to commence collecting the required driver data and have this completed in August 2019, prior to the next licence checks in September/October.

 

In addition to the Joint Statement also attached within Annex A – PDA Input Guide is supplementary information in relation to the Safe Driver Check process, which we hope will be of assistance to Branches and representatives in dealing with any enquiries they may receive.

 

Any enquiries in relation to this LTB should be addressed to Davie Robertson, Assistant Secretary, email: dwyatt@cwu.org or shayman@cwu.org quoting reference number: 109.01.

 

Davie Robertson
Assistant Secretary

19LTB457

Att 1 PFW Safe Driver Checks – 26.07.19

Att 2 Safe Driver Checks.docx



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UNI EUROPA YOUTH CONFERENCE 2019

UNI EUROPA YOUTH CONFERENCE 2019

The UNI Europa Youth Conference 2019 will take place in Zadar, Croatia from the 30th-31st October 2019.

Please find attached the Election Regulations, Nomination Forms and Candidates Consent and Biographical Details Form. These must be completed and returned by 12th August 2019.

It should be noted that to be eligible for election, candidates must be under 30 years of age.

 

The timetable for the election is as follows:

Nominations open                         29 July 2019

Nominations close                         12 August 2019 (14:00)

Dispatch ballot papers                 16 August 2019

Ballot closes                                     30 August 2019 (14:00)

 

Any enquiries regarding this Letter to Branches should be addressed to the Senior Deputy General Secretary’s Department on telephone number 020 8971 7237, or email address sdgs@cwu.org.

Yours sincerely,

 

Tony Kearns

Senior Deputy General Secretary

19LTB455

UNI Europa Youth Regulations 2019

Nomination Forms 2019

Consent Form & Biographical Details



Communication Workers Union Dave Joyce National Health & Safety Officer

Communication Workers Union

Dave Joyce National Health & Safety Officer

150 The Broadway, Wimbledon, London SW19 1RX

24 July 2019

Dr Shaun Davis

MA, MBA, MA, MSc, MA

Chartered FIOSH, FIIRSM,

Chartered FCIPD, MIoD

Global Director of Safety, Health, Wellbeing & Sustainability

Royal Mail Group

Heathrow Worldwide Distribution Centre (HWDC)

Axis Park

Langley

Slough

Berkshire

SL3 8AQ

E: shaun.davis@royalmail.com

Dear Shaun,

Re: RMG Outdoor Workforce‎ – Sun Safety and Working in Hot Weather Health Risk Controls:

Further to our meeting earlier this week, I write in relation to the above subject.

The UK Met Office have issued severe warnings and a heatwave will bring temperatures above 35C and forecasters expect temperatures to continue to rise throughout this week, culminating in what the Met Office have said will be the highest ever recorded temperatures in the UK with an all-time record of 38.5C/101F and this is only the start of what will be a very hot summer.

At our very constructive meeting, we discussed both long-term plans in relation to the need to make improvements to the uniform fabrics in relation to the provision of UV protection and also at the same time provide clothing that will cover up the whole body but still provide breathable, lightweight and cool clothing. We need to continue those discussions in conjunction with the National Uniform Manager, Royal Mail Assets and Procurement and our suppliers, currently Dimensions.

In the short-term however, it is imperative that Royal Mail Group (RM, PFWW, RMSS, RMPFS, RM Fleet etc.,) discharge their duty of care, in particular in relation to outdoor delivery staff and ensure full compliance at every office with the Severe Weather Risk Assessment (SWRA). In past years too many delivery units and other operational units just haven’t bothered to comply with the mandatory requirements of the SWRA and have unnecessarily exposed the workforce to risks of sunlight UV exposure and dehydration risks by sending people out regardless of the effects on a ‘see how it goes’ approach and the workforce has continued to ‘roast’ and suffer in the short-term with long term risks such as skin cancer being very real!

We need Delivery Office Managers and Area Operational Managers working closely with CWU Area Safety Reps and we need a commitment, top down from Royal Mail to put staff first on a health and safety first platform, repeatedly preached by RMG Headquarters, even if it means stopping deliveries, shortening deliveries, stopping absorption and other duty modifications. The message should be, do it, and support the workforce and DOMS in making the right decisions is what I am appealing for.

Skin cancer is the most common and fastest rising cancer in the UK, almost all of which is caused by over exposure to UV radiation from sunlight. No UK employer has anywhere near the number of outdoor workers that we have in Royal Mail Group. Therefore, the need to act is imperative for this organisation.

The HSE, NHS and all UK skin cancer charities continually tell employers to ensure that workers;

· Cover up with high UPF rated fabric clothing and a broad-rimmed hat

· Use a broad spectrum UVA Sunscreen – which Royal Mail Group should now start providing to staff

· Wear sunglasses

· Keep in the shade between 11:00am and 15:00pm

Additionally, other important advice is that during hot and humid weather, people are at higher risk of dehydration and heat related illnesses, including cramps, heat exhaustion and heat stroke and in severe cases of dehydration, heat stroke can result in shock, organ damage and even death.

Royal Mail Group must help keep the workforce hydrated by ensuring they are provided with water bottles and advice on keeping hydrated by drinking plenty of water throughout the day, even when not thirsty. Royal Mail should start supplying re-fillable, environmentally friendly water bottles to staff which can carry the Royal Mail Group logo as well as important messages printed on them.

The Workplace (Health Safety and Welfare) at Work Regulations 1992 set out the law on water provision for workers. Regulation 22 requires an adequate supply of drinking water for all persons at work in the workplace which shall be readily accessible at suitable places for reasons of health and safety and there shall also be provided a sufficient number of suitable drinking vessels. If re-fillable, containers should be suitably enclosed to prevent contamination and refilled at least once a day. Bottled water/water dispensing systems may be provided as a supplementary source of drinking water.

It must not be forgotten that the workplace for outdoor workers is ‘any place or places that a worker works or frequents or incidentally to it during the course of their duties’‎ as set down in health and safety regulations.

‎Temperatures today have reached 33C/91F and tomorrow will pass 38.5C/101F. Tomorrow AOMs and DOMs should be taking affirmative action to reduce risks to staff by modifying, reducing or cancelling deliveries and a clear message needs to be communicated from National Level as soon as possible.

RMG needs to immediately issue instructions to action the Severe Weather Risk Assessment ma‎king positive changes to outdoor duties.

I look forward to your response.

Yours sincerely

From Dave Joyce | National Health, Safety & Environment Officer

IDAHOBIT AWARENESS COURSE – NOVEMBER 2019, ALVESCOT LODGE

IDAHOBIT AWARENESS COURSE – NOVEMBER 2019, ALVESCOT LODGE

(International Day Against Homophobia, Biphobia and Transphobia)

IDAHOBIT day is celebrated annually on 17th May 2019 and recognises gender and sexual diversities around the world. For many decades trade unions have been in the forefront of the battle for equality in the workplace and in society. Through campaigning, awareness raising and representing those who suffer discrimination, the CWU makes a real difference.

This course aims to:

  • Raise awareness of issues which affect LGBT+ workers and the LGBT+ community
  • Develop strategies to support LGBT+ activists and members in the CWU
  • Understand the way discrimination impacts on LGBT+ workers
  • Provide a networking opportunity for LGBT+ and equality activists

It will be an activity based course centred on small group work, discussion and presentations. The course is aimed at anyone who wishes to increase their understanding of LGBT+ issues and will be particularly suitable for Equality Reps, LGBT+ activists and any CWU activist who wishes to better understand how the union can support LGBT+ workers.

Dates: The IDAHOBIT Awareness course is currently scheduled to take place at the CWU Education and Training Centre at Alvescot Lodge from Monday 25th – Wednesday 27th November 2019.

The course will start at 13:30 on the Monday and finish at approx. 12:00 on the Wednesday. (Closing date for applications: Friday 11th October 2019.

To book your place: Contact your Branch Secretary, as your Branch will have to approve your application.

Expenses: If your Branch nominates you for this course they will usually cover your travel and any legitimate expenses and release costs from work if applicable. This can vary, so always check with your Branch Secretary in advance.

Completed application forms should be addressed to: Maxine Todd, CWU Education and Training Centre, Alvescot Lodge, Alvescot, Bampton, Oxon, OX18 2PY, or emailed to mtodd@cwu.org 

Any queries relating to this LTB should be directed to Fevzi Hussein fhussein@cwu.org in the first instance.

Yours sincerely,

 

Lee Wakeman

Acting Head of Equality, Training and Development

19LTB450 – IDAHOBIT Awareness Course

Application Form



Safe & Well – July 2019

Safe & Well – July 2019

Dear Colleagues,

Please see attached the July 2019 edition of the Safe and Well newsletter with contributions from our USRs and field teams. This includes a big focus on driver safety to support the launch of the SD/FND safety focus for the quarter, in depth on noise reporting and coverage of incidents. There is also a shared best practice from MBNL re knives and recent incidents they’ve seen.

This edition is set to go to all of Openreach (rather than pure field) as a trial and also because many of the topics this month are for everyone.

Group’s HSW monthly message is always promoted in Safe & Well.

Yours sincerely

 

Dave Joyce
National Health, Safety & Environment Officer

19LTB449 Safe & Well – July 2019

Safe and Well Issue 72 July 2019

 



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