Royal Mail Group – Flu Inoculation Voucher Campaign

Royal Mail Group – Flu Inoculation Voucher Campaign

To: All Branches

Dear Colleagues,

Last year a large number of Royal Mail Group workers were unfortunate enough to catch flu causing them great pain and discomfort and time away from work. This meant that in addition to people being unwell the service to customers was affected.

This year Royal Mail Group has agreed to offer all employees a free flu inoculation which will be available from mid-September through to 31st December.

The CWU is encouraging members to seriously consider taking up this offer which will be available from a leading high street pharmacy and dispensing chemist company via a voucher that will be sent out to all employees in September with the Courier and other staff magazines‎.

Last year over 31,000 employees were affected by flu/flu-like symptoms which was a 31.2% increase on the previous year with 127,256 days lost to flu or flu-like symptoms which was a 42.1% increase. ‎The estimated cost to the Royal Mail Group was over £41 million.

Motion 38 was carried at the 2018 CWU Postal General Conference in the name of Newcastle Amal which reads as follows:

38 CATEGORY A: This Conference notes that this year’s flu jab offering

from Royal Mail was too little, too late; and that WTLL sessions and offers of a flu

jab in January 2018 were too late to combat an already flourishing flu epidemic.

Conference therefore instructs the Postal Executive to seek agreement with Royal

Mail Group to ensure that the provision of flu jabs is both communicated and

administered as early as possible prior to the onset of winter.

Newcastle Amal

It has been agreed that there will be a joint campaign promoted by Royal Mail, CWU and Unite/CMA to combat the Flu which can be a painful viral infection. ‎In September there will be a major communications campaign including WTLL, RMTV and an article on internal screens. There will also be a short video showing how easy it is to spread the Flu Virus.

There will be posters for display outlining

• Catch It, Bin It, Kill It

• Hand washing

• How to get the voucher

This “Free Flu Jab” offer is open to all Royal Mail employees‎ and the vouchers for the free Flu jab will be sent to employee home addresses either by a direct mailing or as an insert in Courier or other staff magazines depending on which part of the RM Group individuals work in. The voucher can be redeemed at a major high street pharmacy company as long as it’s produced with the employee’s Royal Mail Group ID card. The vouchers will be redeemable from September through to February however it is advised that inoculations are given in September and October before the main Flu virus becomes prevalent. Employees will have to arrange the Flu jab in their own time and there will be no on-site clinics.

To update and inform CWU ASRs of the process and to answer any questions, it has been agreed that RMG will set up conference calls for Area Health and Safety Reps so that they can understand what will be happening and be in a position to promote and encourage members to take up this offer. The dates for the calls are shown below and electronic invitations have already been sent out:-

– Thursday 30th August at 13:00

Friday 7th September at 09:30

The numbers you require for the call are:

Dial in: 0800 012 1445

Participant: 2474154#

Please dial in before the start time so that we can have a prompt start.

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

18LTB488 Royal Mail Group – Flu Inoculation Voucher Campaign

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Branch Secretaries should be familiar with the process of registering their delegates and observers for conference using the online registration. If you have not used this system before, please do not hesitate to contact Angela Niven on and she will assist you.

Letters were sent to all Branch Secretaries advising them what the Branch delegation entitlements are for the Special General Conference. Branches are asked that if they are exceeding their entitlement that those individuals are registered as Observers.

Branches should note that the Special General Conference will be held in the Solent Hall at the Bournemouth International Centre and not in the Windsor Hall as normal.

Please note that all Field Officials have already been registered by Head Office.

If any Branch Secretary has forgotten their login details or passwords for the Branch or need assistance registering then please do not hesitate to contact The same applies if you need to make any changes to any applications that have already been made.

The login website is

Please note that all online registrations have to be completed by Friday 19th October 2018 as after this date you will be unable to use the website to register.

Any enquiries on this LTB should be directed to Angela Niven on 020 8971 7256 or email

Yours sincerely,

Tony Kearns

Senior Deputy General Secretary

18LTB487 – CWU Special General Conference – Online Registrations Process

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SPECIAL GENERAL CONFERENCE “REDESIGN” – ‪Saturday 3rd‬/Sunday ‪4th November 2018‬

SPECIAL GENERAL CONFERENCE “REDESIGN” – Saturday 3rd/Sunday 4th November 2018

Attached with this Letter to Branches are motion forms for the Special General Conference “Redesign”. Branches should note that the motion guide for submitting motions to the Special General Conference “Redesign” has been attached.


As the rulebook on entitlement to submit motions to a Special General Conference is silent, the Standing Orders Committee has consulted the President for a decision. It was decided to keep the entitlement as much in line with the current National Rules as was practicably possible. Therefore in relation to the Special General Conference “Redesign”, all Branches are entitled to submit three motions. Regional Committees are entitled to submit three motions to the Special General Conference “Redesign” however one of the motions must be from the Regional Women’s Committee.

Branches and Regions will only be entitled to submit motions to change or expand the policies contained within the NEC papers, not to introduce new business outside the purpose for which the Conference has been called

Branches and Regional Committees are also reminded that the closing date for the submission of motions to the Special General Conference “Redesign” is Sunday 30th September 2018. Submission of motions can be by post or email but must arrive by midnight.

If sending Motions by post, Branches must ensure they use a signed for service which guarantees delivery by the closing date and time.

Branches, Regions and the NEC are reminded that the Standing Orders Committee will not alter or amend any of the motions submitted therefore it is important that motions are checked before they are submitted. 

Please note that all correspondence must be sent by email to and no other personal email address.

Any queries regarding this Letter to Branches should be addressed to Angela Niven on 020 8971 7256 or by email to

Yours sincerely,

Tony Kearns

Senior Deputy General Secretary

18LTB486 – CWU Special General Conference Redesign

Special Conference Motion Guide 2018

Redesign Motion-Form

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NEC Policy Papers – Special Redesign Conference 3rd & ‪4th November 2018‬

NEC Policy Papers – Special Redesign Conference 3rd & 4th November 2018

Please find below a link to a full set of Policy Papers that will be placed before the Special Redesign Conference on 3rd and 4th November 2018.

We can also advise that the Standing Orders Committee will be sending out an LTB tomorrow morning setting out the process and timetable for Branches wishing to submit motions.

Further communications will follow in due course.

Any enquires on the above LTB should be addressed to the

Yours sincerely

Dave Ward – General Secretary  

Tony Kearns – Senior Deputy General Secretary

Redesign conference booklet

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Peterborough Trades Union Council in conjunction with Unite are organising coach travel to the event.

Below follows a message from our Trade Union Liaison Officer Andy Beeby about transport to an exciting event coming up this weekend where Labour Shadow Chancellor John McDonnell and Shadow Secretary of State Emily Thornberry, amongst many others, will be speaking. It will be a great event if you can make it!

Please contact Andy for further details as needed!

In solidarity



Peterborough CLP

Peterborough Trades Union Council in conjunction with Unite are organising coach travel to the event. See below for coach timings

8.00 Brewery Tap Car Park, Peterborough

8.15 Tavan / Pearl Hotel, Lincoln Road, Peterborough

9.00 Wisbech Bus Station

11.00 arrive at Burston

16.30 (4.30pm) Leave Burston

Cost is £5 per person, if you wish to book a seat please contact The Branch Secretary on branch.secretary@cwue5.orgto give details of your pick point.

Andy Beeby

Peterborough CLP TULO


Branch Secretary

Peterborough CWU

JOHN BASKERVILLE – Former Branch Secretary and Area Div Rep

JOHN BASKERVILLE – Former Branch Secretary and Area Div Rep

It is with regret that I write to inform you that John Baskerville passed away a few days ago after losing his fight with cancer. He was a long-standing member of Midlands No.7 Branch as a Branch Secretary from 1992 to 2005 and as an Area Delivery Representative from 1992 to 1994.

He will be sorely missed by members, colleagues and friends within the union and the wider labour movement.

The funeral arrangements are as follows:

Date: Thursday 30th August 2018

Time: 10.00am

Venue: Bradwell Crematorium, Chatterley Close, Newcastle ST5 8LE

The family has requested that they would like either tributes or a donation to Stoke Winter Night Shelter.

All our thoughts are with John’s family, close friends and colleagues at this very sad time.

Any enquiries on the content of this LTB please forward to

Yours sincerely

Dave Ward

General Secretary


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Petition – Make It Compulsory To Have a Mental Health First Aider at Work – “Where’s Your Head At” Campaign

Petition – Make It Compulsory To Have a Mental Health First Aider at Work – “Where’s Your Head At” Campaign

To: All Branches

Dear Colleagues,

Organisers of this petition and the “Where’s Your Head At” campaign have approached the Union to support their campaign by generating support for their national petition of the Government Minister calling for the introduction of a health and safety law, compulsory requirement to have Mental Health First Aiders in the workplace, similar to medical/physical first aiders, as covered currently by the Health and Safety (First-Aid) Regulations 1981.

The “Where’s Your Head At” campaign aims to improve the mental health of the nation by ensuring employers look after the wellbeing of their workforce in just the same way as they are required to protect physical wellbeing. The campaign makes the point that evidence shows that the earlier a mental health issue – like stress, anxiety or depression – is detected the easier it is to manage and treat. The workplace is where people spend most of their adult lives but unfortunately it’s also a place where mental well-being is the most neglected. This campaign wants to make it easy for workers to be able to talk about their mental health at work issues and additionally seeks to ensure that there are trained Mental Health First Aid colleagues on site who know how give initial support and to point people in distress, in the direction of any help needed.

A Mental Health First Aider is a volunteer person in the workplace or organisation who has been trained to identify, understand and help someone who may be in distress and be experiencing a mental health issue. They aren’t a therapist, psychiatrist or clinician, they are someone who is able to listen, converse, reassure and respond, even in a crisis – and even potentially stop a crisis from happening. This is because they’ve received training to recognise warning signs of mental ill health, and have developed the basic skills to support someone and signpost them to professional help and support.

The “Where’s Your Head At” campaign and this petition is led by Natasha Devon MBE, the writer and social critic. Natasha is a well-known mental health campaigner. She delivers classes and conducts research with teenagers and parents on mental health, body image and social equality. Devon has a weekly column in the Times Educational Supplement. She has worked closely with a number of UK mental health charities and organisations and with “Mental Health First Aid England”. She was appointed as the first ever Department for Education (DfE) Mental Health Champion for Schools in 2015 but the role was scrapped in May 2016. Devon continued to give evidence to the House of Commons Health and Education Select Committee.

Please support the petition calling on Sarah Newton, the Minister of State for Disabled People, Health and Work to commit to updating Health and Safety Legislation to ensure that employers and organisations have the same obligation in law to provide mental health first aiders as they do medical first aiders.

Let’s Change The Law to Protect Our Mental Health and Sign The Petition at:-

And Please spread the word!

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

18LTB482 Petition – Make It Compulsory To Have a Mental Health First Aider at Work – Where’s Your Head At Campaign

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Safe & Well – August 2018

Safe & Well – August 2018

To: All Branches

Dear Colleagues,

Please see attached the August edition of Safe and Well newsletter with contributions from our USRs and field teams.

The August 2018 issue contents include:

• Drivers: using the VRM system

• Drivers: remember to Prove It in a RTC

• Vehicles: if the steps don’t fit

• Near Misses: razor blades and faulty hammers

• AMS Box: updates for August

• Incident: live voltage in welfare room

• Incident: battery burns

• Incident: MDF electrical shock

• Equipment: check your crocs!

• Wildlife: more winged horrors of summer

• Action: check you aren’t creating a pallet panic

• Info: updates on the pre climb check – on hold

• Info: “That’s How” video on Licence to Manage

• Equipment: KJB5 fixing the faulty lifters

• Health and Wellbeing – Don’t twist and shout/how to get other help and support

Thanks to TSO colleagues for sharing their incidents/near misses with us – we have highlighted a couple of these as they relate to our teams as well.

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

18LTB480 Safe & Well – August 2018

Safe and Well Issue 61 August 2018

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The Post Office Election of:  • 9 Post Office Representatives Crowns/Admin • 2 Post Office Representatives for Supply Chain

Dear Colleague,

The Post Office Election of: 

• 9 Post Office Representatives Crowns/Admin

• 2 Post Office Representatives for Supply Chain

Nominations are invited for the positions of: 9 Post Office Representatives Crowns/Admin and 2 Post Office Representatives for Supply Chain.

The term of office for all these positions is a period of 3 years in line with the Collective Engagement Framework Agreement.

A Nomination Form for all positions is attached to this LTB and are available on request from the Senior Deputy General Secretary’s Department. All Candidates must have the nomination of their own branch. Completed nomination forms must be signed by the Branch Secretary and Branch Chair (or accredited deputies) and the nominee.

Also attached is a copy of the CWU Representative Structure which shows the Distribution of Branches contained within each of the Areas.

The timetable for the nominations is as follows:

Nominations open: Wednesday 22nd August 2018
Nominations close: Wednesday 5th September 2018 (14:00))

Any ballots will be run in accordance with the CWU guidelines for Post Office Representatives, which are attached for your information. In the event that a ballot is required a timetable will be notified in due course.

Any enquiries regarding this LTB should be addressed to the Senior Deputy General Secretary’s Department on telephone number 0208 971 7237 or email address

Yours sincerely,

Tony Kearns

Senior Deputy General Secretary


Nomination Form

Election Guidelines

CWU Area Representatives Structure 2018 proposal Version AF 140818 – Copy

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Launch of Organ Donation Week ‪3-9 September‬ – Hundreds of Transplants Missed Each Year Because Families Don’t Know What The Deceased Relative Wanted – Remember “Words Saves Lives” So Let’s get talking about Organ Donation! 

Launch of Organ Donation Week 3-9 September – Hundreds of Transplants Missed Each Year Because Families Don’t Know What The Deceased Relative Wanted – Remember “Words Saves Lives” So Let’s get talking about Organ Donation! 

Dear Colleagues,

Three people die every day waiting for a transplant. We in the CWU can help change things, though the campaign needs your support in all Branches and Regions to get people talking.

It’s just two weeks until Organ Donation Week 3-9 September and the CWU is again proud to be supporting the campaign week aimed at helping inspire the public to get talking about organ donation and sharing their wishes with their loved ones.

In line with CWU Conference Policy we are urging all Branches, Regions, Reps and Members to give their support to the week by raising awareness and urging members to talk about it to their families, sign-up and carry a donor card.

More than three families a week are saying no to organ donation because they didn’t know what their relative wanted.

This means around 500 lifesaving organ transplants are being missed each year.

Left with the burden of making a decision for someone they love, the families decide it is safer to say no.

NHS Blood and Transplant (NHSBT) has revealed the figures today, to mark the launch of the 2018 Organ Donation Week (September 3 to 9) and is urging people to tell their families they want to become lifesaving organ donors. The reluctance to talk about the issue is contributing to a deadly shortage of organs and leaving families to make a difficult decision when someone they love dies.

Last year around 500 people died while on the active transplant waiting list and a further 900 people were removed from the list, mainly due to ill health. Many of these people will have died shortly after being removed. There are currently over 6,000 people waiting for a transplant. Every ten minutes, someone is added to the national transplant waiting list. On average, 20 people die each day while waiting for a transplant. One organ donor can save eight lives.

It’s a tragedy that hundreds of people are dying unnecessarily every year waiting for transplants. NHSBT tell us that if everyone who supported donation talked about it and agreed to donate, most of those lives would be saved.

2018 Organ Donation Week is about urging people to tell their family that they want to save lives. A few words now can make an extraordinary difference. It will also make things much easier for the family to make the right decision should that time come. The message is; if you want to save lives, don’t leave it too late to talk to your family. If you want to be a donor, your family’s support is still needed for donation to go ahead, even if you are on the NHS Organ Donor Register. And if you are unsure about donation, please ask yourselves as a family; what would you do if one of you needed a transplant? Would you accept a lifesaving organ? If you’d take an organ, shouldn’t you be prepared to donate?

Only one in every hundred people die in circumstances where they could donate, so every potential donor is precious. NHS Blood and Transplant’s annual audit of potential donors in 2016/17 shows that around 200 families said no to donation because they were not sure whether the patient would have agreed to it. Based on last year’s average number of 3 transplants per deceased donor, those refusals could instead have led to around 500 lifesaving or life transforming transplants.

NHS Blood and Transplant (NHSBT) surveys show more than 80% of people support organ donation but only around 50% of people have ever talked about it. Research shows that women are 30% more likely to start a conversation about organ donation than men.

Words Save Lives – Spread The Word

Do your family know whether you want to be an organ donor? Have you ever talked about organ donation with them? If the answer is no, then you’re not alone; sadly, many donation opportunities are lost every year because families don’t know if their loved one wanted to be a donor or not. Family support is crucial to enable donations to take place.

We need more people to talk about organ donation to increase the number of transplants that happen. There’s no time like the present, talk about it today. Talking about your organ donation decisions makes it easier for your family to support your decision and for you to support theirs. You could help someone waiting for that vital call, by joining the NHS Organ Donor Register and by telling your family.

The top 5 reasons people gave for not having the conversation were:

1) It never came up – 33%

2) Don’t want to talk about death – 16%

3) Not got round to it yet – 17%

4) Donating organs is a personal choice, don’t need to talk about it – 14%

5) Others wouldn’t feel comfortable talking about it – 11%

Families who agree to donation say it helps with their grief and that they feel enormous sense of pride at knowing their relative gave others the chance of a new beginning and life!

Donating an organ can quite simply transform someone’s life. The CWU encourages every member to use this opportunity to talk to their family about their wishes – a simple conversation could make such a big difference.

To support Organ Donation Week visit:

NHS Blood and Transplant (NHSBT) is a joint England and Wales Special Health Authority who are responsible for ensuring a safe and efficient supply of blood and associated services to the NHS in England. They are also the organ donation organisation for the UK as a whole and are responsible for matching and allocating donated organs. NHSBT are an essential part of the NHS and take pride in saving and improving lives by making the most of every voluntary donation, from blood and organs to tissues and stem cells. Their work would not be possible without donors – ordinary people doing extraordinary things by saving and improving the lives of others.

Important NHSBT Notes & Information:

• Follow NHSBT on social media

• Twitter: @NHSBT

• Facebook:

• Instagram: @nhsorgandonor

• YouTube:

It is quick and easy to join the NHS Organ Donor Register. Visit or contact NHSBT’s 24 hour a day donor line – 0300 123 23 23.

The register records your decision on whether you want to donate your organs and/or tissue after your death to save and improve the lives of others. It is used by authorised medical staff to establish whether someone has registered an organ donation decision.

Letting your family know your organ donation decision will make it much easier for them to support what you want.

Every day across the UK around three people who could have benefited from a transplant die because there aren’t enough organ donors. NHSBT needs more people to agree to organ donation.

Anyone can join the NHS Organ Donor Register, age and medical conditions are not necessarily a barrier to donation.

One donor can save or transform up to nine lives through organ donation and transform even more by donating tissue.

BAME Donors

There is a particular need for more black and Asian organ donors. People from Black and Asian communities have a higher incidence of conditions such as diabetes and certain forms of hepatitis, making them more likely to need a transplant. Black, Asian and Minority Ethnic patients make up a third of the active kidney transplant waiting list. Although some are able to receive a transplant from a white donor, for many the best match will come from a donor from the same ethnic background. Black, Asian and Minority Ethnic donors are needed to improve the chances of these patients getting the kidney transplant they need.

Whilst there may be some individual concerns relating to religious or cultural practices, all the major religions support organ donation.

NHS Blood and Transplant (NHSBT) is urging people to tell their families they want to donate during Organ Donation Week, September 3 to 9.

Sign Up To The NHS Organ Donor Register:

For further information please contact Stephen Bailey (NHSBT) on 0151 268 7017 or

Or visit the NHSBT Website:


• Organ Donation Week How You Can Help NHSBT Leaflet

• Organ Donor Week – Join Us & Sign Up Today NHSBT Logo download

• Words Saves Lives – NHSBT Web Header Download

• Words Save Lives Poster (Sam)

• Words Saves Lives Poster (Taniyah)

• Organ Donation & Ethnicity Fact Sheet

Organ Donor Law Set To Change by 2020:

Following a recent announcement, the Law is set to change in England but not until 2020. A new opt-out system for organ donation will be in place by 2020 in England, if Parliament approves it. Under the plans, adults will be presumed to be organ donors unless they have specifically recorded their decision not to be and have opted out – rather than the current system where people have to opt in. The UK government say this will save around 700 to 800 lives each year.

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

18LTB475 Launch of Organ Donation Week 3-9 September 2018

Organ donation and ethnicity Fact Sheet

Organ Donation Week – How you can help



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