Stay Safe in the Sun – Get To Know Your Skin

Stay Safe in the Sun – Get To Know Your Skin

To: All Branches

Dear Colleagues,

Attached is a pdf copy of the award winning Joint Royal Mail/CWU/IOSH “Stay Safe In The Sun” Leaflet/Poster, first issued as a pocket z-card in 2015 and 2016.

The attached pdf version can be reproduced and used as a handout to members in Delivery Offices and other Offices and can also be downloaded and printed in a poster version.

It’s important that Branch Officials and Health and Safety Reps raise awareness of the messages in the leaflet during the current heatwave.

The first part of the leaflet centres on the 6-point ‘Sun Safe’ message which ‎is:-

• Cover Up

• Protect your Head

• ‎Take your break in the shade

• Use Sunscreen on exposed skin

• Be Skin Smart

• Drink Plenty of Water

The leaflet also explains how to understand the ‘UV Index’ and the Low, Moderate, High, Very High and Extreme Levels with advice in each level.

The second part‎ of the leaflet is about getting to know your skin, how to check for signs of Skin Cancer and the risk levels with different skin types.

‎The message is a serious one with skin cancer levels in the UK at their highest ever. 100,000 new cases annually, 2,500 deaths annually.

Prompt medical attention is crucial should skin changes indicate the start of Cancer.

A sun tan isn’t a sign of good health! It’s a sign of deep skin damage‎ and with it an increased risk of developing skin cancer!

Cover up, use sunscreen and drink plenty of water to avoid the dangers of dehydration. Take regular breaks in the shade are the key messages to members.

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

18LTB418 Stay Safe in the Sun – Get To Know Your Skin


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BiTC Mental Health at Work Survey 2018

BiTC Mental Health at Work Survey 2018

To: All Branches

Dear Colleagues,

The Health, Safety & Environment Department has been belatedly informed that Business in the Community (BiTC) has launched its Mental Health at Work 2018 survey and has requested our support.

Now in its third year, the Mental Health at Work survey is once again looking to find out how employers are supporting their people’s mental health to help develop recommendations for businesses.

It’s widely accepted that mental ill health is one of the biggest public health challenges facing society. Research shows that one in six workers experience stress, depression or anxiety at any one time meaning that the workplace is a key area to manage and tackle mental ill health.

BiTC’s research is therefore a key part of tracking progress around workplace mental health and providing the insights businesses need to improve their approaches.

BiTC are calling on anyone in the UK who is employed or self-employed and over the age of 16 to take part in the survey, which closes for submissions on the 27th of July.

As the biggest survey of its kind, the research is also supported by national partners including Mental Health First Aid (MHFA) England, Mind, Mental Health at Work, CIPD, ILM and The Work Foundation.

Share your experiences via the BiTC survey here:-

The aim of this important survey is to help end the silence around mental health.

The research is managed independently by ‘YouGov’ on behalf of Business in the Community, the Prince’s Responsible Business Network. Business in the Community’s members work together to tackle a wide range of issues that are essential to building a fairer society and a more sustainable future.

All work is carried out in accordance with the Market Research Society Code of Conduct and in compliance with UK data protection legislation.

All responses will be kept strictly confidential.

The survey is easy to complete and will take around 10 to 15 minutes to complete.

Please encourage as many members to complete it as possible in the time available.

The survey will close on Friday 27th July.

BiTC have stated that contributors’ views make a difference.

Yours sincerely


Dave Joyce
National Health, Safety & Environment Officer

18LTB412 BiTC Mental Health at Work Survey 2018

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Health & Safety Scotland Exhibition and Conference ‪12-13 September 2018‬

Health & Safety Scotland Exhibition and Conference 12-13 September 2018

To: All Branches

Dear Colleagues,

The Health, Safety and Environment Department has received notification of the above event from the organisers. This will be held at the SEC Centre, Exhibition Way, Glasgow, Scotland, G3 8YW on 12th and 13th September 2018.

Health & Safety Scotland provides a combined health and safety exhibition and educational opportunity through a range of exhibition stands, conference and seminar sessions on a range of health and safety subjects with a range of expert speakers and safety professional speakers. Health & Safety Scotland inform us that the event will feature an excellent speaker line-up.

All sessions are free-to-attend and with all seminars being CPD accredited.

The Health & Safety Scotland exhibition will feature over 300 of the UK’s leading manufacturers, suppliers and service providers all under one roof.

Further information on the event can be accessed and registration to attend is via the organiser’s website at: http:

The Fire Safety Scotland event is co-located, running alongside this event and that can be visited at the same time in an adjacent hall at the SEC.

Upcoming Events From The Same Organisers:-

• HEALTH & SAFETY NORTH – 9 – 10 October 2018 – Event City, Manchester

• THE HEALTH & SAFETY EVENT – 9 – 11 April 2019 – NEC, Birmingham

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

18LTB414 Health & Safety Scotland Exhibition and Conference 12-13 September 2018

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HSE Publish Workplace Fatal Injuries Statics Report 2017/18 – Showing an Increase in Workplace Fatalities

HSE Publish Workplace Fatal Injuries Statics Report 2017/18 – Showing an Increase in Workplace Fatalities:

To: All Branches

Dear Colleagues,

The Health and Safety Executive (HSE) has released its annual figures for work-related fatal injuries for 2017/18, as well as the number of people known to have died from the asbestos-related cancer, Mesothelioma, in 2016.

The provisional annual data for work-related fatal injuries revealed that 144 workers were fatally injured between April 2017 and March 2018 (a rate of 0.45 per 100,000 workers). This represents an increase of nine fatalities from 2016/17. The increase in the number of workers fatally injured is clearly a source of concern and the figures serve as a reminder of why health and safety is so important and why the HSE must not become complacent and must step up efforts to prevent all forms of injury, death and ill health at work.

The new HSE figures show how fatal injuries are spread across the different industrial sectors:

• 38 fatal injuries to construction workers were recorded, accounting for the largest share of any industry. The annual average rate over the last five years in construction is around four times as high as the all industry rate.

• 29 fatal injuries to agricultural workers were recorded. This sector continues to account for a large share of the annual fatality count. It has the highest rate of fatal injury of all the main industry sectors, around 18 times as high as the all industry rate.

• 12 fatal injuries to waste and recycling workers were recorded. Despite being a relatively small sector in terms of employment, the annual average fatal injury rate over the last five years is around 16 times as high as the all industry rate.

• 15 fatal injuries were recorded in both the manufacturing and the transport and storage sectors. Both industries have an annual average rate of fatal injury around 1.5 – 2 times the rate across all industries over the last five years.

The three most common causes of fatal injuries continue to be due to:

• Workers falling from height (35)

• Workers being struck by a moving vehicle (26)

• Workers being struck by a moving object (23)

These account for 60 per cent of fatal injuries in 2017/18.

The new figures also highlight the risks to older workers; 40 per cent of fatal injuries in 2017/18 were to workers aged 60 or over, even though such workers made up only around 10 per cent of the workforce.

In addition, there were also 100 members of the public fatally injured in incidents connected to work in 2017/18 with just over half of these fatalities occurring on railways.

Mesothelioma, contracted through past exposure to asbestos and one of the few work-related diseases where deaths can be counted directly, killed 2,595 in Great Britain in 2016. The current figures are largely a consequence of occupational asbestos exposures that occurred before 1980. Annual Mesothelioma deaths are expected to remain broadly at current levels for the rest of the decade before beginning to decline.

A fuller assessment of work related ill-health and injuries, drawing on the HSE’s full range of data sources, will be provided as part of the annual Health and Safety Statistics release on 31 October 2018.

Workers deaths recorded by the HSE over the last 10 years show:-

2017/18 – 144

2016/17 – 137

2015/16 – 147

2014/15 – 142

2013/14 – 136

2012/13 – 150

2011/12 – 173

2010/11 – 175

2009/10 – 152

2008/09 – 180

A deeper analysis of statistics by the ‘Hazards Campaign’ report that a more accurate and inclusive set of figures would show:-

• 144 Workers Killed – reported to HSE via RIDDOR

• 50 Workers killed at sea and in the air

• 600 Workers killed in road traffic accidents whilst working

• 300 Members of the public killed by work activities

• 103 deaths caused by work related cancers

• 18,000 Work related Heart Disease deaths

• 20,000 Work related respiratory illness deaths

• 6,000 Other work related disease deaths

Government Health & Safety Cuts and Political Turmoil

Heavy cuts to Government funding of the HSE has undoubtedly, in the Trade Unions view, made workplaces less safe and influenced the rise in deaths at work reported for the year. The increase in workplace deaths may be the first sign of the effect of years of budget cuts and reductions in inspections, Enforcement Notices issued and prosecutions, filtering through. The Government cuts to health and safety funding will gradually, increasingly impact on workers. The latest increase in reported workplace deaths reported by the HSE undermines the complacent and ever-repeated statement rolled out ‘parrot-fashion’ by Government Ministers and HSE ‘top brass’ that “The UK has the best safety record in the world and one that is the envy of the world.’ The reductions in the HSE’s and Local Authorities’ ability to inspect workplaces is now being widely brought into question. In every aspect of life, you get what you pay for and the UK Government is paying less money and therefore there’s less attention being paid to workplace safety year on year.

The current political turmoil is an added challenge to protecting workers today in the UK. The Government is in a state of “Brexit Paralysis” and is bogged down by in-fighting and lack of cohesion and direction as the country is like a rudderless ship, adrift in a sea of confusion with no way of knowing where it will land up. It’s essential that the Trade Unions remain focused on protecting health and safety and join forces with other organisations to achieve our vision of work that doesn’t kill, injure or harm anyone but instead enhances their health and wellbeing.

The fatal accident statistics indicate that things are on the slide and against that backdrop, the indication from central Government is that more funding cuts are on the way in the next spending and budget review. We need to continue to campaign in line with CWU and TUC policy, even more vigorously, to make workplaces more healthy and safe. That’s the least we should do as a memorial to the workers made ill, injured and killed at work every year.

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

18LTB413 HSE Publish Workplace Fatal Injuries Statics Report 2017-18 – Showing an Increase in Workplace Fatalities HSE – Workplace Fatal Injuries Annual Statistics 2018

HSE – Workplace Fatal Injuries Annual Statistics 2018

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House of Commons – EFRA Parliamentary Select Committee Dangerous Dogs Law & Enforcement Inquiry – CWU Supplementary Written Evidence July 2018

House of Commons – EFRA Parliamentary Select Committee Dangerous Dogs Law & Enforcement Inquiry – CWU Supplementary Written Evidence July 2018

To: All Royal Mail Group Based CWU ASRs

Dear Colleagues,

LTB 405/18 reported on Dave Joyce’s Televised Oral Evidence Session to the EFRA Parliamentary Select Committee Dangerous Dogs Law & Enforcement Inquiry, held in the House of Commons on 27 June 2018, televised on BBC Parliament TV and provided a link to those wishing to take the opportunity to watch a Parliament TV recording of Dave Joyce giving evidence on behalf of CWU members and dog attack victims, calling for changes to further strengthen the law (the Dangerous Dogs Act 1991 as amended by the Anti-Social Behaviour Crime & Policing Act 2014) and toughen up enforcement and sentences handed down by the courts.

• Once again, it can be watched on the following link:

Following the oral evidence session on 27th June, CWU National Health, Safety & Environment Officer Dave Joyce was invited by the Chair of the Inquiry, Neil Parrish MP, to submit further supplementary written evidence to The Environment, Food and Rural Affairs (EFRA) Parliamentary Select Committee’s Inquiry into Dangerous Dogs Legislation to assist the Inquiry Committee further.

• A Copy of the Supplementary Written Evidence Submission is attached for the information of Branches, Health and Safety Reps, Regional Health and Safety Forums and Regional Committees.

For your information, the Terms of Reference for the Environment, Food and Rural Affairs Parliamentary Select Committee Inquiry into the legislation on dangerous dogs is as follows:-

• How effective is the Government’s current approach to protecting the public from dangerous dog attacks?

• What changes, if any, should be made to the current approach and legislation?

• How can local authorities and Police forces be best supported in reducing the number of dangerous dog-related incidents?

• What lessons could the UK learn from other countries dealing with similar issues?

There has been substantial debate about the effectiveness of the UK’s Dangerous Dogs legislation and the impact on dog welfare. 40 people died between 1989 and 2016 in dog-related incidents. The number of attacks has also risen, with the NHS reporting that yearly hospital admissions for dog bites have increased by 76% between 2006-2016 to around 7,500 a year.


• CWU Supplementary Written Evidence dated 11 July 2018 to the EFRA House Of Commons Dangerous Dogs Legislation Inquiry 2018.

• Dog Attacks on Postal Workers Example Cases Booklet Version 8a dated April 2018.

• Dave Joyce giving evidence to the EFRA Enquiry

Yours sincerely


Dave Joyce
National Health, Safety & Environment Officer 

(Note: Our thanks to Chris Ingram ‘Union Safety’ for their coverage of this issue and for setting up the edited video link above)

18LTB409 House of Commons – EFRA – CWU Supplementary Written Evidence July 2018

EFRA – CWU Supplementary Written Evidence July 2018

Dog Attacks on Postal Workers Example Cases (V8a) April 2018

Dave Joyce CWU National HS Officer giving evidence at the HoC EFRA Dangerous Dogs Legislation Inquiry



Under the Trade Union Act, the union is required to notify members who joined the CWU after 1st March 2018 of their right to give a withdrawal notice to paying the political levy.

As set out in the CWU rulebook, such notice may be given:

a by delivering the notice (either personally or by an authorised agent or by post) at the head office or a branch office of the union;

b by sending it via e-mail to the following email address:;

c by completing an electronic form provided by the union which sets out the notice and sending it to the union by electronic means with instructions by the union;

d by any other electronic means prescribed under the 1992 Act (as inserted by the 2016 Act).

Branches are asked to publicise this LTB to members who have joined the union since 1st March 2018.

Any queries on the contents of this LTB should be addressed to

Yours sincerely,

Dave Ward

General Secretary

Tony Kearns

Senior Deputy General Secretary18LTB411

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CWU 2019 Diary

CWU 2019 Diary

Dear Colleague

Following on from LTB 307/2018 and for branches ordering personalised diaries please note the deadline to return your completed template(s) is Friday 20th July. For ease of reference reproduced below is extracts from that LTB.

Branches ordering unaltered diaries should return their completed order form by no later than Friday 21 September. Diaries will be dispatched from week commencing Monday 29th October 2018.

Personalised branch diary orders only

Branch personalised diary orders must be returned by no later than Friday 29th June. On receipt of your order form you will be emailed the appropriate template(s), please ensure to include your email address as this is where your template(s) will be sent with further instructions. On completion the template(s) must be sent to Leanne Shiels at the diary manufacturer to arrive by no later than Friday 13th July.

You will then be sent a proof which must be checked, signed off and returned back to Leanne by no later than Friday 20 July. Due to strict deadlines any orders or proofs received after this time will not be processed. Diaries will be dispatched from week commencing Monday 29 October 2018.

If you would like to use your 2018 diary template(s) and there are no changes please advise Marcia Murray.

Orders will be based on the following:
Minimum order to personalise front cover: 250 units

Minimum order to insert page: 500 units

Minimum order to personalise front cover and insert page: 500 units

All completed order forms must be returned to Marcia Murray in the communications department to arrive by no later than the dates given and all enquiries should be addressed to

Kind regards,

Chris Webb

Head of Communications, Engagement and Media

LTB 410-18 – CWU 2019 Diary

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CWU Rule Book

 CWU Rule Book

Attached is a copy of the Rule Book 2018 which incorporates the changes that were carried at this year’s rule session at General Conference. For information the only change to the Rule Book was Rule 14 in its entirety.

The new Rule Book is on the website and you can find by using the following link:

Any queries regarding this LTB please contact Angela Niven on 020 8971 7256 or by e-mail to

Yours sincerely,

Dave Ward

General Secretary

18LTB408 – CWU Rule Book

Rule Book – June 2018

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RMG/CWU Road Safety Campaign – ‘Pre-Use Vehicle Checks’ – W/C ‪Monday 23 July 2018‬

RMG/CWU Road Safety Campaign – ‘Pre-Use Vehicle Checks’ – W/C Monday 23 July 2018

Dear Colleagues,

Background and Importance of this Road Safety Communications Campaign:

Royal Mail via their Fleet Management team and Operational Management is responsible for provision of fit for purpose, safe vehicles and for the‎ safe maintenance, upkeep and condition of the fleet as well as the implementation and enforcement of driver safety information, instruction and training.

It is the driver’s responsibility to ensure that the vehicle is in a roadworthy condition before setting off each day and time is built into every duty‎ to perform pre-use vehicle checks and ensure that the vehicles‎ are safe and legal. All drivers are expected to carry out their vehicle pre-use checks at all times without exception!

‘Pre-Use Checks’ are designed specifically to ensure that the vehicle runs well, operates efficiently and most importantly is safe and in the best possible condition. The checks help to reduce the number of breakdowns which means fewer problems for our drivers and less costs for Royal Mail Group.

The vehicle checks also protect the driver and keep both the Driver and Royal Mail fleet legal at all times. For example if prosecuted for illegal tyres the driver could face a personal fine of up to £2,500 and 3 penalty points per tyre on their licence. Royal Mail could also be prosecuted for running illegal, unsafe vehicles.

Driver and Vehicle Standards Agency (DVSA)

The Government’s Driver and Vehicle Standards Agency (DVSA), formerly the Vehicle and Operators Service Agency (VOSA) issue guidance on the legal requirements for fleet operators such as Royal Mail Group (Royal Mail and Parcelforce) and their workforce of drivers, which states, in summary, that as an operator and/or driver of vehicles, it is your responsibility to ensure that the vehicles you use are roadworthy. It is an offence to use an un-roadworthy vehicle on the road.

Roadworthiness Inspections

DVSA state that when it comes to ensuring the roadworthiness of a vehicle, that apart from the essential, in-depth, safety inspections and servicing carried out in Fleet Maintenance and Servicing Workshops by skilled Engineers, the second level of inspection is the driver’s daily walk around checks/first-use or pre-use checks/inspection.

‎DVSA Guidance

The DVSA Guide to Fleet Operators provides essential advice concerning operators’ responsibilities for ensuring the safety of their vehicles, and it sets out the specific standards for inspections, checks and the monitoring of maintenance arrangements. Operators are left in no doubt about what DVSA and the Police expect from Fleet Operators as part of the enforcement process.

The DVSA guidance sets out to Fleet Operators a number of key points for a good maintenance system, as a guide to help plan and set up a compliant and effective maintenance system for fleet vehicles which includes as number one on the list; “A responsible person must undertake daily walk around vehicle checks, preferably immediately before a vehicle is used and drivers must be able to report promptly any defects or symptoms of defects that could adversely affect the safe operation of vehicles.”

Reporting Faults

Part of the Road Safety Campaign for July is to ensure drivers report all faults and that they know how to report defects.

Simply, if a fault is found on a vehicle then it should be recorded in the Vehicle Mileage and Condition Log Book, and an effect report (PMT1) form should be completed to get the fault rectified. It is illegal to use or allow to be used a faulty, un-roadworthy or dangerous vehicle‎.

Driver Training

Managers must ensure that all drivers have been trained in how to carry out vehicle checks. A Vehicle Check film is available on the Royal Mail “Content on Demand” system via the plasma screens and during the campaign managers are asked to ensure their drivers have seen it.

Windscreen – Sun Glare

An additional element of this Road Safety Campaign is to warn drivers to “Beware of Sunshine Glare” at sunrise and sunset when it is most dangerous, during the current summer months. A special poster is being issued to all offices and a pdf copy is attached for your information. This will be displayed on Monday 23 July in all offices.


Key communication channels to be used to promote the campaign include RMTV, Plasma Screens in offices, WTLL, RMG Intranet, Courier, posters etc.

Managers have been requested to; display the campaign poster, deliver the Campaign WTLL session, show staff the Campaign Film on vehicle checks and make staff aware of the RMTV session that will run alongside this campaign.

Managers Checklist Instructions

All managers have been issued with a checklist as follows:-

• Have you carried out periodic sampling of log books and vehicles to ensure vehicle checks are carried out as per the vehicle log book and the SHE Calendar?

• Have you made all your drivers aware of the PMT1 process for reporting a faulty vehicle?

• Have you checked all log books and vehicles in a five week period?

• Ensure that your drivers have been trained in how to carry out vehicle checks. A Vehicle Check film is available on Content on Demand so please ensure your drivers have seen it.

• Have you delivered the Vehicle Checks WTLL session, use the checklist and displayed the poster?

• Have you completed a Driver and Vehicle Safety SMAT and Yard Safety SMAT, linked to vehicle checks by the drivers?

• Consult and fully involve the CWU Area Safety Rep and Workplace Safety Rep on the above. Invite them to carry out a Safety Inspection when you carry out your SMATs. Work jointly on improving the quantity and quality of vehicle checks carried out.

ASR Checklist

Royal Mail Group is responsible for providing suitable vehicles that are well maintained. It is the driver’s responsibility to ensure their vehicle is safe. Every time a vehicle is taken out onto the road the driver assumes responsibility of the vehicle, their own safety, and that of the general public, in the same way that they would when driving their own car. Drivers have a paid amount of time allotted in order to ensure that these checks are completed, supported by a system to have any faults rectified.

By carrying out the following activities during w/c 23 July 2018, ASRs can help to raise the profile of Road Safety and keep our driver members safe.

ASR’s are to be fully involved and consulted on joint RSW activities.

Agree with your Operational Managers, which units you will jointly support during this Road Safety Campaign, and:-

• Assist the Front Line Manager in delivering the WTLL.

• Carry out a Safety Inspection.


• Check that drivers have received the WTLL briefing on vehicle checks.

• Do they understand the importance of the vehicle checks?

• Have they seen the film on vehicle checks and the poster?

• Are they aware of the PMT1 fault reporting process?

Use the Road Safety Campaign materials to talk to drivers about Vehicle Checks.

Ask Front Line Managers:

• What activities have they completed for the vehicle checks campaign?

• Have they made all drivers aware of the PMT1 process?

• Have they delivered the WTLL and displayed the poster?

• Have they completed a Driver/Vehicle SMAT concentrating on Vehicle Checks?

Observe Vehicles and Drivers:

During the campaign week ASRs are asked to undertake Inspections, part of which is to observe drivers in the yard and check that they are carrying out their pre-use checks and offer advice as well as report non-compliance.

Your proactive support is important and is much appreciated. Don’t wait for managers to contact you – contact them and ensure they comply and support this campaign.


• WTLL (draft)

• Road Safety Sun Glare Poster

• Handout Small Vehicles Vehicle Checks Guide

• Handout Large Goods Vehicles (LGV) Vehicle Checks Guide

• Road Safety Campaign Vehicle Checks Managers’ Checklist

• Road Safety Campaign Vehicle Checks CWU Area Safety Reps Activity Plan Guide

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

18LTB407 RMG-CWU Road Safety Campaign – Pre-Use Vehicle Checks – WC Monday 23 July 2018

Handout LGV Vehicle Checks Final

Handout Small Vehicles RSC – Vehicle Checks – July 2018 Final

RSC Vehicle Checks July 2018 ASR activity plan Final


Vehicle Checks – Managers Checklist Final

WTLL Road Safety Campaign – Vehicle Checks – July 2018 v1

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