CWU Rule Book 2021

Please find attached a copy of the revised CWU Rule Book 2021 which incorporates the necessary changes required as a result of the rule amendments carried at the Special Rules Revision Conference.

The new Rule Book is on the website and you can find by using the following link:

https://www.cwu.org/my-union/rulebook/

Any queries regarding this LTB please contact Angela Niven on 020 8971 7256 or by e-mail to aniven@cwu.org

Yours sincerely,

Dave Ward

General Secretary

LTB 207/21 – CWU Rule Book 2021.doc

Rule Book 2021 – Updated April 2021

View Online

CWU App – Update

Further to LTB 172/21 we wanted to give a brief update on the launch plan for the CWU App. Following our extensive testing phase, we identified the need to simplify the process for members to download and use the App.

Although all functions were working during the test, it became clear that the technical knowledge of individual users varied significantly. This led to us taking the decision to revisit the initial experience of the App for members and ensure all reps and members could get onto and use the App with as much ease as possible.

This adjustment is a relatively simple one and we have been advised by the developers that the App will return to the App store and Google Play in June where it will be available for the whole membership to download.

When we reach this point we will hold a national launch event for branches. We will of course share further updates closer to the official launch.

Kind regards

Chris Webb
Head of Communications, Engagement and Media

21LTB206 – CWU App – Update

CWU REGIONAL SECRETARY ELECTIONS – 2021

Further to LTB 174/21 dated 27^th April 2021. 

Please find attached a copy of the detailed branch analysis for the above elections.

This is being sent to the branches in electronic format only. If any branch requires a paper copy of the branch breakdown, then this can be obtained from the Senior Deputy General Secretary’s Department.

Any enquiries regarding this LTB should be directed to the Senior Deputy General Secretary’s Department for the attention of Peter Metcalfe:

Telephone:  0208 971 7368

Email:  pmetcalfe@cwu.org

Yours sincerely,

Tony Kearns

Senior Deputy General Secretary

LTB 205/21

CWU Regional Secretaries Elections – Analysis

View Online

ELECTION OF:

· CWU National Executive Council

· CWU Industrial Executives

·       CWU Assistant Secretary TFS 1

·       CWU Assistant Secretary TFS 2

·       CWU Assistant Secretary TFS 3

·       CWU Assistant Secretary Postal (Technical Services/HR Procedures)

Further to LTB 195/21 dated 12^th May 2021, which contained formal notification of the regulations for the above elections.

Branches will be aware that the regulations for the above elections contained a number of changes including revised arrangements for the dispatch and return of nomination forms.  This included notification that for the 2021 series of elections that (where applicable) nomination forms will be sent to branches by email and, once completed, will need to be returned by email to the relevant email address detailed on the form.

Accordingly to assist branches we have listed below the specific arrangements that we will using to despatch the nominations forms (as applicable) to each of the Postal and TFS Constituencies, Retired Members Sector position and CWU Assistant Secretaries.

Further details are provided below to assist branches:

As you will see below we have provided further guidance on the nomination process and detailed the specific email address(s) which will be used for the administration of the dispatch and return of the nomination forms therefore branches (where applicable) may well receive more than one email containing nomination forms.

The revised system will avoid the necessity to return forms in the post system which of course may be subject to delay during the current Covid-19 crisis.

Postal NEC and IE Nomination Forms

In accordance with the CWU rules and the election regulations nomination forms for Postal NEC/Industrial Executive positions must be requested from and returned to postnecelections@cwu.org by the specified deadline.  Branches should also state in the email which specific Postal NEC/IE position they are seeking to nominate in order to receive the correct form.

TFS NEC and IE Nomination Forms 

In accordance with the relevant rules and regulations, the nomination forms for TFS NEC/IE positions will be sent by email to branches to the address that CWU HQ holds on file and must be returned to tfsnecelections@cwu.org by the specified deadline.

Retired Members Sector NEC Representative

Nomination forms for the above positon must be requested from and returned to sdgs@cwu.org by the specified deadline.

CWU Assistant Secretaries

Nomination forms for these positions will be sent direct to the relevant branches by email and must be returned to officerelections@cwu.orgby the specified deadline.

Nomination Forms will need to be returned by the advertised closing date to be included in the list of candidates. 

Any enquiries regarding this LTB should be addressed to Senior Deputy General Secretary Department, CWU HQ, for the attention of Peter Metcalfe on 0208 971 7368, or email: pmetcalfe@cwu.org

Yours sincerely,

Tony Kearns

Senior Deputy General Secretary

21LTB204

View Online

CWU 2022 Diary

Branches are reminded of the deadline dates below and attached is an electronic diary order form for your use.

We continue to offer branches personalised diaries at no additional cost.  Branches can personalise an area on the front cover of the CWU pocket diary and also have the option to have a personalised page (printed on one side only) which will be inserted near the front of the pocket diary.

The CWU pocket diary is priced at £1.75 and the A5 desk diary is priced at £2.65.

We also continue to offer branches bulk discount on pocket diaries only on orders of 1,000 or more for £1.40 per diary.

Branches ordering unaltered diaries should return their completed order form by no later than Monday 20^th September.

Personalised branch diary orders only

Branch personalised diary orders must be returned by no later than Friday 21^st May. On receipt of your order form you will be emailed the appropriate template(s), please ensure to include your email address as this is where your template(s) will be sent together with further instructions.

Please complete your template(s) as soon as possible and note the return deadline is Friday 11^th June. Due to strict deadlines any orders or proofs received after the dates provided may not be processed.

If you would like to use your 2021 diary template(s) and there are no changes, please advise Marcia Murray.

Orders will be based on the following:

Minimum order to personalise front cover: 250 units

Minimum order to insert page: 500 units

Minimum order to personalise front cover and insert page: 500 units

All completed order forms and enquiries on this LTB should be sent to Marcia Murray by email to mmurray@cwu.org

The diaries will be dispatched from w/c Monday 27^th September 2021.

Kind regards,

Chris Webb
Head of Communications, Engagement and Media

21LTB203 – CWU 2022 Diary

Diary Order Form

View Online

Joint Statement between Royal Mail Logistics and the CWU on Deployment of Further Gas Motive Units

Branches and representatives are advised that Royal Mail have today issued a Press Release in relation to the use of low emission gas powered trucks for Parcels and Letters (copy at Annex A).

Historically joint trial activity in relation to the use of gas powered vehicles in the National Distribution (Network) function has been taking place under an agreed Terms of Reference since 2017. This activity has centered on evaluating developments in new technology which could deliver benefits in regard to cost, fleet efficiency and reductions in the carbon footprint.

The business recently requested that the trial activity was extended to include a further 29 vehicles at Chorley and Preston Vehicle Operating Centres and Warrington Parcel Hub.

Discussions have therefore taken place in relation to a Terms of Reference for the activity, which have resulted in the attached agreement being concluded and endorsed by the Postal Executive (Annex B).

In summary the document ensures the following:

 Full involvement of the CWU IR, Fleet and H&S departments in the activity. 

 The continuation of discussions in respect of bringing maintenance work of the gas powered vehicles into the Royal Mail Fleet workshops. 

 Vehicles will only be driven by suitably trained drivers, who will be trained during normal working time by Advance Driver Coaches. 

 Only suitably trained drivers will fill the vehicles. 

 Routes that the trucks will be deployed on will be agreed with the CWU locally prior to deployment. 

 Review of duty times to ensure appropriate time is allocated for refueling of the vehicles. 

 During this trial activity areas of the operational site population affected by these vehicles will experience no adverse impact on employee earnings, SA’s, duty times etc. 

 Joint review of the trial activity and should the development of the trial be considered a success it will be subject to discussion and agreement at National level prior to further deployment. 

Any enquiries in relation to this LTB should be addressed to the appropriate department:

National Distribution: Davie Robertson, Assistant Secretary, email: dwyatt@cwu.org quoting reference: 214.15. 

Fleet: Carl Maden, Assistant Secretary (Acting), email khay@cwu.org quoting reference: 420. 

Yours sincerely

Davie Robertson                                                 

Assistant Secretary                                 

Carl Maden

Assistant Secretary (Acting)

LTB 202/21

Annex A – CNG Trucks Release FINAL

Annex B – JS Deployment of Further Gas Motive Units 13.05.21

View Online

JOINT STATEMENT BETWEEN ROYAL MAIL GROUP AND THE COMMUNICATION WORKERS UNION IN REGARD TO A JOINT VERIFICATION OF ANNUAL LEAVE CARRY FORWARD BALANCES

Dear Colleagues,

Branches and Representatives will be aware that Section 8 of the Guiding Principles of Employment Security and Mutual Interest Approach to Future Challenges and Opportunities Agreement committed both parties to a joint review of annual leave arrangements.  A number of reviews have taken place however these to varying degrees have not resolved outstanding leave or provided a definitive, accurate picture of every employee’s leave record.

Therefore, discussions on a further review have been progressing with the business and have now culminated in the attached Joint Statement.

Joint review activity will therefore take place in all Royal Mail Group units which have employees who have carried forward more than 1.5 contractual weeks of annual leave from the 2020/21 annual leave year.

It is expected that some units will have a high number of conversations whilst others may be small although this can mean a high amount of investigations however the number of conversations required is expected to be around 22k across Royal Mail Group.  As a result, sufficient paid release time is agreed and should be granted locally for the CWU Representative to fully participate.

The main objectives of the review are:

• Establish the current state nationally in regard to outstanding annual leave, correct any individual discrepancies and to agree the level of leave outstanding.
• The review will include a CWU Representative with sufficient paid release provided to ensure the activity is undertaken and successfully deployed.
• The individual discussions will include supplying the recent leave card and the currently recorded annual leave including the previous carried forward amount of leave. Where there is not agreement to the recorded levels of leave, investigations will take place to ascertain evidence of leave being taken or untaken, this can include electronic and/or local records, overtime claims, signing on sheets etc.  The aim will be to establish the correct amount and reach agreement on the accurate level of carry forward leave from previous years.
• The discussion will also include dialogue on finding mutually beneficial periods of when the leave will be taken over a reasonable period of time. For clarity, this does not require all outstanding leave to be taken in the 2021/22 leave year.
• It is also agreed that where employees have already agreed a burn off plan with their manager, they will not require a further conversation unless they request one.
• Once the activity has been completed, the line manager will be required to complete a short, online document detailing the outputs of the discussion. This will include correcting any discrepancies in the leave recorded on PSP.  HR Services shall make the necessary corrections to leave records on PSP following receipt of the information.
• Any resourcing issues arising from the review should be discussed and agreed with the local CWU Representative to ensure resourcing solutions are in place to accommodate the arrangements agreed.
• The review will begin on the 17^th May 2021 and conclude on the 4^th June 2021.
• Leave plans should be displayed in every workplace. Just as importantly updated lists of available slots of annual leave should also be displayed, communicated via huddles and made available for employees to request short-term leave.
• At the end of the 2021/22 leave year, managers will be required to authorise carry over of annual leave in excess of 5 days as per the Way Forward on the PSP system.

This review comes at a timely period as the pandemic restrictions begin to subside allowing UK and international holidays as well as the forthcoming Summer leave period.  Therefore, it is anticipated that employees will want to take the opportunity to take a well-deserved rest in the July, August and September period or during the remainder of the leave year.  Managers and Representatives should look at all available opportunities to facilitate leave requests and burn off opportunities that are mutually beneficial to all parties.

The Joint Working Group are available to assist with any enquiries.

Ongoing work and discussions are taking place to improve current annual leave arrangements which are anticipated to be concluded in readiness for the October allocation process for the 2022/23 leave year.

Any enquiries in relation to this LTB should be addressed to Steve Halliwell, Postal Executive member, shalliwell@cwu.orgor Mick Kavanagh, Postal Executive Vice Chair, mkavanagh@cwu.org.

Yours sincerely,

Terry Pullinger

Deputy General Secretary (Postal)                           

LTB 201/21 – JOINT STATEMENT BETWEEN ROYAL MAIL GROUP AND THE COMMUNICATION WORKERS UNION IN REGARD TO A JOINT VERIFICATION OF ANNUAL LEAVE CARRY FORWARD BALANCES

Attachment to LTB 201-21 JOINT STATEMENT BETWEEN ROYAL MAIL AND THE COMMUNICATION WORKERS UNION IN REGARD TO A VERIFICATION OF ANNUAL LEAVE CARRY FORWARD BALANCES

View Online

PATHWAY TO CHANGE – DISPUTE RESOLUTION PROCESS AND REVISED ACHIEVING AGREEMENT PAPERWORK

Further to LTB 184/21 issued on 7^th May 2021, attached for the information/attention of Branches/Representatives is the specific section of the previously circulated Legally Binding Agreement which has now replaced the original Dispute Resolution Procedure from the Agenda for Growth Agreement.

In addition, attached is a copy of the Revised Achieving Local Agreement document that will now be used to accurately record the reason(s) why an agreement was unable to be reached prior it being referred to the next level of the process for action.  Branches will note that detailed in the introduction of this document are some key messages and principles which will be applied to support the overall objective of reaching agreement at the lowest leave without recourse to the Dispute Resolution Procedure.

In anticipation of the review of the Legally Binding Agreement being successfully concluded, the revised document is already included in the Joint Industrial Relations Framework training that is currently being rolled out.

Colleagues will be aware that the Pathway to Change Agreement committed both parties to ensuring a more effective and robust way of jointly managing the application, recording and timescales of the procedures. Therefore, adherence to the defined timescale in the process both below and at National level will be the key measure of the successful application of the revised Dispute Resolution Process and the investment in Joint IR Training.

In addition, neither party will now be in a position to defer or delay an issue(s) being referred to the next level by simply stating that they do not agree an issue(s) is a disagreement, which has been a major frustration for both the Union and Royal Mail over the years and one we have now jointly addressed.

The revised DRP and the investment being made in delivering the Joint IR Training should be viewed by both the company and the Union as an opportunity to reinvigorate IR relationships at all levels to the mutual benefit of the Union, Royal Mail and the wider CWU Postal membership.

I can also confirm that whilst the attached DRP and associated documentation relate to Royal Mail, separate discussions are continuing on reviewing and updating the Procedural Agreement in Parcelforce.  Further information in respect of this activity will be circulated in due course.

Any enquiries in relation to the content of this LTB should be addressed to the DGS(P) Department.

Yours sincerely,

Terry Pullinger

Deputy General Secretary (Postal)                      

LTB 199/21 – PATHWAY TO CHANGE – DISPUTE RESOLUTION PROCESS AND REVISED ACHIEVING AGREEMENT PAPERWORK

Attachment 1 to LTB 199-21 DISPUTE RESOLUTION PROCEDURES MAY 2021

Attachment 2 to LTB 199-21 Achieving Local Agreemant Template April 21 PDF         

View Online

Royal Mail Vehicle Tyre and Maintenance Policy – Update

 Please find attached for the information of Branches and Representatives the latest version of the Royal Mail Vehicle Tyre and Maintenance Policy which is available on the Royal Mail Share Point for those with access.

All aspects of the policy remain as previously with the exception of the following changes;

• 1 – Tyres over 10 years old are covered under new legislation as of February 2021 (LTB 022/21 refers)
• 1 – Where the vehicle’s tyre depth has gone below the RM minimum tread depth, but remains legal to drive, an appointment with the nearest RM Fleet Workshop or external contractor used for tyre services, where appropriate, should be made to have the tyres replaced prior to their reaching the minimum legal tread depth.
• 2.5 – Alpine Tyres (commonly referred to as Winter Tyres) are available by special request where absolutely necessary.

Any enquiries in relation to this LTB should be addressed to the relevant department:

Network & Distribution: Davie Robertson, Assistant Secretary, email: dwyatt@cwu.org quoting reference: 014.01

Deliveries & Collections: Mark Baulch, email njones@cwu.org quoting reference: 300

Fleet: Carl Maden, email khay@cwu.org quoting reference:  220

Yours sincerely,

Davie Robertson                                

Assistant Secretary                            

Mark Baulch

Assistant Secertary

Carl Maden 

Assistant Secretary (Acting)

LTB 198/21 – RM Vehicle Tyre Maintenance Policy

Attachment: Royal Mail Fleet – Vehicle and Trailer Tyre Replacement Policy

View Online

CWU – OBITUARY LIST 2020/21

As you will be aware it is normal practice to publish an Obituary List of those members who have sadly passed away since the previous conference in the General Conference Agenda Pad.

Despite having to cancel the 2020 General Conference due to the Covid19 pandemic the agenda was published and it contained the Obituary list as normal.

However, due to the pandemic continuing and our inability to hold our normal General Conference we believe it fitting and correct to publish this LTB containing the attached Obituary List.

Obviously when we are able to meet together we will be able to pay our respects in the normal and appropriate way but until that time it is only right that we put on record the list of those we have lost.

Accordingly, please find attached a list of those members that have passed away in the previous twelve months.

Any queries regarding this Letter to Branches should be addressed to Angela Niven on conferences@cwu.org

Yours sincerely,

Tony Kearns

Senior Deputy General Secretary

LTB 200/21 – CWU Obituary List 2021

Obituary List 2021

View Online