Royal Mail: PFSL – Pay Claim 1^st April 2026

Branches are advised that the Postal Executive has endorsed a pay claim for our RMPFSL members.  The pay review date is 1^st April and our claim includes:

• Pensions – the Collective Plan – As an integral part of the Royal Mail Group, PFSL members currently sit outside of the Collective Plan (with the exception of legacy ROMEC members) in an inferior DC scheme, and as such do not enjoy the benefits of the Collective Plan offered to all other RMG employees once they have completed a year’s service. In the interest of fairness and equity, our claim is that the Collective Plan is made available for PSFL members to join.

• Pay – Cleaners – a minimum pay increase in the hourly pay rate to the Real Living Wage from 1^st April of £13.45 (national) or £14.80 (London) together with a commitment to embrace future Living Wage Foundation increases as a minimum. We also need to at least maintain the 50p per hour differential for Mobile Cleaners.

• Pay – Engineers / Technical Services & Admin – last year’s PFSL Pay Agreement secured parity with the 4.2% basic pay rise for Year one of the RMG Pay Agreement for all grades outside of Warehouse Operatives (who were assimilated onto the Tech 3 grade rate of pay) and Cleaners. Therefore, for consistency purposes, our claim is as a minimum to match the RMG Year two Pay Agreement, although we have also let management know our aspiration is to explore reaching an Agreement for pay rises greater than this.

Our formal Pay Claim letter has been sent to Neil Chaplain, Director Engineering, Process Design and International Operations, and we have two Pay meetings scheduled in the diaries.  Further developments will be reported at an appropriate time.

Yours sincerely

Andy Furey

Assistant Secretary

LTB067-26 RMPFSL Pay Claim 1st April 2026

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Royal Mail Processing Engineering Territorial Representative Ballot Extension

• Northern Region

Further to LTB 044/26 dated 12^thFebruary 2026, branches should note we have been made aware that a number of New Entry Engineering members were not included within the data files for the above ballot.

In order that these members are given an entitlement to vote in the ballot, it has been arranged with the independent scrutineer for ballot papers to be sent to these members from Monday 9^th March 2026.

On advice received from the Independent Scrutineer it has therefore been necessary to extend the closing date of this ballot by 1 week.

Consequently, the ballot will now close on 19^th March 2026 (1^st post)

Any enquiries regarding this letter to Branches should be addressed by email to lparrett@cwu.org.

Yours sincerely,

Martin Walsh

Deputy General Secretary (P)

LTB 066/26

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Additional Leave Unpaid 

No. 64/26

4^th March 2026

Dear Colleague,

ALU (Additional Leave Unpaid)

The purpose of this LTB is to advise all members who did not qualify for POAL (Purchase of Annual Leave) that they can still purchase annual leave using the ALU process. It is important members know that whilst the POAL window has closed, the ALU window will open on 1^st April 2026 and can be accessed throughout the year.

We understand the disappointment felt by those members who applied for POAL and did not qualify. The union has pursued a similar replacement whilst we address the legislation and Royal Mail’s position on the buffer. This has culminated in the Additional Leave Unpaid (ALU) option.

ALU is a facility that enables members to access the additional leave they would like to opt for but in a different way to POAL.

Please see below the key benefits from ALU and its comparison with POAL.

• There is no closing window for individuals to opt to take leave based on ALU.
• The window for applications opens on 1^stApril 2026.
• The cost of ALU is the same as the cost of POAL.
• An individual has the same right and opportunity to take extra leave under ALU as they do under POAL.
• Under ALU managers have to accommodate your request.
• All units were asked to factor into their leave spread the same amount of purchased annual leave as last year so that there will be enough leave slots for the application of ALU.
• ALU does not affect an individual’s accrual of annual leave.
• We are currently in discussions with Royal Mail over how cost implications of ALU could be spread weekly for weekly-paid staff or monthly for monthly-paid staff. This would be done by utilising existing offerings available to you all as employees of Royal Mail. Members are encouraged to look around for appropriate savings vehicles that may help them manage finances. One potential option is there are currently three credit unions able to work with Royal Mail to make deductions directly from payroll, and individuals can opt to save in these as part of their pay.
• There is a legal belief within the business that if an individual saves money within Royal Mail’s own pay system, it cannot be ring-fenced solely for the purchase of annual leave, as this would constitute a benefit and would then be subject to national minimum wage law. Therefore, any such saving scheme could be used for any purpose as a helpful method to manage finances.
• The important factor is that the CWU encourage all of our members who wish to take additional leave of up to six weeks to continue to apply, as ALU offers you the same opportunity at the same cost. The only difference is POAL allows you, via salary sacrifice, to avoid paying the national insurance and income tax on the purchase of the leave at source.
• When you take ALU the cost will be reflective of you being liable for less income tax and national insurance as your income will be less the ALU amount.
• At the point where ALU is taken and pay is reduced if you have utilised a savings plan you would be able to withdraw a sum of money to mitigate the impact.
• We are lobbying Parliament to try to get HMRC to factor the supplement into the minimum wage calculation, which is a permanent addition to basic pay and goes up with pay rises, but until we can achieve this, we believe Royal Mail will avoid any legal implications as a result of the national minimum wage legislation.
• We are also in discussions with Royal Mail over the 20% buffer and whether part of the supplement can be consolidated into basic pensionable pay. Should we be successful on this more members will become eligible for standard POAL.  However, until then we have ensured that members retain the opportunity to gain additional time off of work (via annual leave).

Below are some examples that demonstrate how much you may need to save weekly or monthly to spread the payment over the course of the year.

These calculations are based upon a set amount. The weeks or months are the dates in advance of when you are anticipating taking the leave, i.e. 6 months or 26 weeks from 1^stApril of when the leave is planned to be taken. The amounts suggested are as simple as £500 / 26 weeks = £19 per week or £500 / 6 months = £83 per month. The calculations follow the same principle.Cost of Annual leave Unpaid after tax & NI (£) 

Example: 5 days at £100 per day or 7.5 days at £100 per dayWeeks in advance of when 

ALU is takenPotential savings amount (£)WeeksMonthsWeeklyMonthly500266198350038913557502662812575038919835004811104575048111568

These Illustrations are examples, the suggestion is to either spread the unpaid leave across the year i.e. take 1 day unpaid and 4 days paid in any annual leave week to spread the cost, or leave the unpaid leave to the end of the leave year. The later the ALU is taken the more opportunity you have to save the required amount.

The amount of ALU taken and the actual cost will depend upon your individual rates of pay, the amount chosen to save is a personal choice.

ALU operates in a similar way to POAL except for the fact that you can personally save the money across the leave year into a savings account instead of Royal Mail saving the money for you from your wages across the leave year. You remain in control of all of the savings as well as how much ALU you take and when.

I hope the above provides an explanation of some options available for members to gain the extra leave they wish to take and ways to mitigate the cost.

Attached is a communication that each manager has received regarding the process to follow when ALU is requested.

In closing, please rest assured that the CWU is working with Royal Mail and politically to address the issues which prevent legally our members from using POAL in the first instance.

Any enquiries relating to the content of this LTB should be referred to the DGSP department hford@cwu.org.

Yours sincerely,

Martin Walsh

Deputy General Secretary (Postal)

LTB 64/26 ALU – Additional Leave Unpaid

LTB 64/26 – Attachment 1

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ELECTION OF MEMBER-NOMINATED TRUSTEE DIRECTOR – ROYAL MAIL PENSION PLAN

Further to LTB 02/26 issued on 5 January and following enquiries from Branches, please note that ballot papers for the Member Nominated Trustee Director – Royal Masil Pension Plan, will be dispatched on 6 March 2026 with the ballot closing on 30 March 2026.

This position is currently held by Lionel Sampson who has confirmed he is standing for re-election. The other candidates are:

Ibrahim Adewusi, Anna Bisset, Gurdeep Singh Dharni, Jonathan Dunning, Altaf Hassam Hussein, John Kavanagh, Rama Mohana Reddy Mallidi and Ian Stewart

Any enquiries to this LTB should be sent to dwilshire@cwu.org.

Yours sincerely,                              

Dave Ward                                                   

General Secretary                                     

LTB 062/26 – ELECTION OF MEMBER-NOMINATED TRUSTEE DIRECTOR – ROYAL MAIL

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Robin – New Home for the RMG People App

Branches will recall LTB 279/25 issued 23^rdDecember, which reported on the Royal Mail Group decision to migrate their own communication platforms away from Workplace and the People App to a new platform called Robin.

Since then, the union has been made aware that as of today (2^nd March 2026), the People App will switch platforms and will only be available via Robin.

Accordingly, attached here is a communication issued by the business further reporting on this change, entitled Final countdown: The People App only available on Robin from 2 March. We also understand that in advance of this, RMG had also written individually to employees who had not signed up to Robin by February this year.

In offering this further update, Branches and members are reminded that guidance on how to navigate this new platform is set out in LTB 279/25.

Any enquiries relating to the content of this LTB should be referred to the DGSP department hford@cwu.org.

Yours sincerely,

Martin Walsh
Deputy General Secretary (Postal)

LTB 61.26 Robin – A new home for the RMG People App

LTB 61.26 Attachment 1

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Robin – New Home for the RMG People App

Branches will recall LTB 279/25 issued 23^rdDecember, which reported on the Royal Mail Group decision to migrate their own communication platforms away from Workplace and the People App to a new platform called Robin.

Since then, the union has been made aware that as of today (2^nd March 2026), the People App will switch platforms and will only be available via Robin.

Accordingly, attached here is a communication issued by the business further reporting on this change, entitled Final countdown: The People App only available on Robin from 2 March. We also understand that in advance of this, RMG had also written individually to employees who had not signed up to Robin by February this year.

In offering this further update, Branches and members are reminded that guidance on how to navigate this new platform is set out in LTB 279/25.

Any enquiries relating to the content of this LTB should be referred to the DGSP department hford@cwu.org.

Yours sincerely,

Martin Walsh
Deputy General Secretary (Postal)

LTB 61.26 Robin – A new home for the RMG People App

LTB 61.26 Attachment 1

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SPECIAL REPORT “LABOUR PARTY RELATIONSHIP”

With the publication of LTB 058/26 containing the Special Report “Labour Party Relationship” as permitted by Rule 10.6 it has been necessary to issue this LTB with further information on how the Special Report will be dealt with at General Conference. Attached to the LTB is the Motion to Amend form and the Guidance Notes.

The Special Report “Labour Party Relationship” will form the Political Fund Management Section of the General conference Agenda and only Motions to Amend the Special Report and the enabling motion from the NEC will be included in that section. Therefore, any branch or Regional Political Sub Committee who have submitted a motion containing content which would be included in the PFM section of the agenda MUST read the report and then submit a motion to amend the report should they wish to do so.

Motions submitted not seeking to amend the Special Report which includes content the General Conference SOC consider would be placed in the Political Fund Management section of the General Conference agenda will not be included in the published agenda, therefore it is important that Branches and Regional Political Sub Committees read the information attached to this LTB.

Entitlements

As the rulebook on entitlement to submit motions to a Special Report to General Conference is silent, the Standing Orders Committee has consulted the President for a ruling. The ruling was Branches and Regional Political Sub Committees would be entitled to submit ONE motion to amend the special report.

Branches and Regional Political Sub Committees will only be entitled to submit a motion to amend the Special Report to change or expand the policies contained within the report, not to introduce new business outside the purpose for which the report has been issued.

Branches and Regional Political Sub Committees are advised that while the closing date for Motions to General conference 2026 remains at Noon Thursday 5^th March 2026 the closing date for motions to amend the Special Report “Labour Party Relationship” will be Noon Monday 16^th March 2026.

Submission of motions and motions to amend the special report can be by post or email but must arrive by the appropriate closing date and time.

If sending motions by post, Branches and Regional Political Sub Committees must ensure they use a signed for service which guarantees delivery by the closing date and time.

Branches and Regional Political Sub Committees are reminded that the Standing Orders Committee will not alter or amend any of the motions to amend submitted therefore it is important that motions are checked before they are submitted.

Please note that all correspondence must be sent by email to conferences@cwu.organd no other personal email address.

Any queries regarding this Letter to Branches should be addressed to Angela Niven on 020 8971 7237 or by email to conferences@cwu.org

Yours sincerely,

Dave Ward
General Secretary

26LTB60

Special-Report -Motion-Guide-2026_

CWU-Motion to Amend-Form 2026

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DRP Extended

The purpose of this LTB is to advise Branches, Reps and members that we have agreed with Royal Mail an extension of the two DRPs on USO and Equalisation until 16^th March 2026. This will run in line with the process agreed with the Government.

Please see below the agreed statement.

Royal Mail and the CWU agree to extend both Achieving National Agreement procedures 

This week, the two Achieving National Agreement procedures for the deployment of Universal Service reform and Equalisation were due to conclude. 

We can confirm that we have agreed with Royal Mail to extend the two processes until 16^th March 2026. Discussions have been constructive and we look forward to continuing the talks to hopefully reach agreement on both topics as soon as possible. 

We will provide an update in due course. 

Whilst this is positive news and there has been a level of progress in the talks, several issues still need to be resolved before we can reach an agreement.

Any enquiries relating to the content of this LTB should be referred to the DGSP department hford@cwu.org.

Yours sincerely,

Martin Walsh

Deputy General Secretary (Postal)

LTB 56/26 – DRP Extended

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SPECIAL REPORT TO CWU CONFERENCE: LABOUR PARTY RELATIONSHIP

As branches will be aware, the CWU’s affiliation to Labour has been subject to an increase in scrutiny and debate in recent months, given the issues with the current Labour government.

Although the government has introduced many positive changes, including the Employment Rights Act, it is clear that there have been too many mistakes, both political and legislative. These mistakes have given rise to Reform and the real threat of a deeply anti-union government taking shape in a few years time. This is therefore a crucial time to ensure that we are able to create an effective political strategy that reaches out to our members who have become disillusioned with politics and one that can fully exert our influence on the government to ensure it is working in the true interests of working-class people.

The wider movement, including the trade union movement, must also be able to recognise where we have not been able to connect with working-class people and why we need to build a more dynamic movement that can organise across sectors, particularly in the private sector.

This is a crucial political moment for all trade unions and their members. We must rise to the challenges we are facing to build political and industrial power for working people. This can only be done if our branches and membership have a greater understanding of the strategy the union is pursuing.  

Therefore, it is within this context that the NEC has submitted a Special Report to our upcoming CWU Conference to enable a wider and more informed debate about the changing UK political environment.

The purpose of the Special Report is to lay out an assessment of the current Labour government and the next steps in the CWU’s continued affiliation to the Labour Party and in achieving the wider trade union movement’s political goals. This includes acknowledging the need for a clear change of direction, given the failure of the current labour leadership and a comprehensive, class-focused approach to resolving the political division that has spread across our society.

Between now and the CWU Conference we are committed to engaging with branches, reps and members on the content and direction set out in this report.  This will include a briefing of all CWU branches, details of which will be sent out in due course. 

The SOC will be issuing an LTB later today about how branches can submit amendments to this report and further details on how the report will be debated at Conference.

If you have any further questions, please contact the General Secretary’s Department at dlynch@cwu.org

Yours sincerely

Dave Ward                                                   

General Secretary                                     

LTB 058/26 – SPECIAL REPORT TO CWU CONFERENCE – LABOUR PARTY RELATIONSHIP

Att: Special Report- NEC LP Relationship

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