HSE Health and Work Conference 2022 – 15 November 2022, 9.00am – 3.15pm

The Health, Safety & Environment Department at CWU HQ has received an invitation from the Health and Safety Executive (HSE) for CWU Health and Safety Reps and other Reps where interested to attend the HSE’s one-day, on-line, Health and Work Conference 2022 on Tuesday 15 November 2022, 9.00am – 3.15pm.

This is an interactive, free, all-day event that will take place virtually on-line and is part of the HSE’s approach to inspire and promote better prevention, management and control of the common risks and causes of occupational ill-health across Great Britain.

Building on the success of last year’s conference, which saw huge demand, the HSE has increased the capacity five-fold to provide 5,000 spaces for delegates.

At the conference the HSE will unveil how it is supporting the Government’s response to the Health is Everyone’s Business (HiEB) strategy, as well as discussions on topics including work related stress and mental health, occupational health, musculoskeletal disorders, and occupational lung disease.

Delegates at the event will see how health and work is evolving not just in response to the pandemic, but also around the actions needed to be taken collectively by employers, employees, regulators and others to prevent harm caused by work-related ill-health.

The HSE state that the event will provide an opportunity for businesses, public and third sector organisations, health professionals and others to engage directly with HSE regulatory inspectors, scientists and health topic specialists, as well as hear from the HSE Chief Executive.

There will also be the chance to choose from a selection of workshops on priority areas of health and work.

The day will include discussions around work related stress and mental health, occupational health, musculoskeletal disorders, occupational lung disease, COSHH and much more.

The HSE advise that spaces are limited, so those interested in attending should register early.

Health and Work Conference 2022 Agenda (Please note agenda timings are subject to change).

Tuesday 15th November 2022, 09:00 – 15:15

09:00 Event registration/sign-in 

09:30 Welcome Ali Wellens — Head of Health and Work Branch, HSE

09:40 Keynote

09:50 HIEB Panel Discussion

• Rick Brunt — Director for Engagement and Policy, HSE
• Angela Matthews — Head of Policy and Research, Business Disability Forum
• Paul Wilson — Director of Policy, Federation for Small Businesses
• Ruth Wilkinson — Head of Health and Safety, Institution of Occupational Safety and Health

This interactive panel discussion brings together the Health and Safety Executive’s Director for Engagement and Policy Division, Rick Brunt, and members of the HSE’s Health is Everyone’s Business Task and Finish Group to discuss:

• the benefits of the non-statutory guidance (particularly to Small and Medium Enterprises)
• what this guidance means for businesses
• how you can apply this guidance in your workplace

10:50 Break

11:00 Elective Workshops

Managing Musculoskeletal Disorders – Back to Basics!

This session will explore the main causes of musculoskeletal disorders (static work, repetitive work and physical strain); manual handling (including employer’s legal duties under the Manual Handling Regulations), upper limb disorders, risk assessment tools and using display screen equipment.

• Matt Birtles — Principal Ergonomist, HSE
• Chris Quarrie — Specialist Inspector in Human Factors and Ergonomics, HSE

Protecting Respiratory Health

This session emphasises the importance of protecting respiratory health in the workplace. Exploring the origins of the HSEs statistical evidence base, what that evidence base tells us and how that has translated into HSE activity over the previous months.

We then turn our focus to the Control of Substances Hazardous to Health (COSHH) hierarchy of control, steps which all employers must consider in sequence to control the risks of exposure to substances harmful to health within the workplace. The application of engineering controls to reduce occupational exposure is one of those steps and we will look at local exhaust ventilation (LEV), exploring its importance in the protection of respiratory health and how you can make best use of this engineering control and the standard for good maintenance.

• Dave Marshall — Policy Advisor, HSE
• Duncan Smith — HM Principal Occupational Hygiene Specialist Inspector, HSE
• Lucy Darnton — Statistician, HSE
• Tracy Hamilton — Head of Respiratory Interventions and COSHH, HSE

Consent Authorisation for Ionising Radiation Practices – The New Approach

This session will be run by HSE Specialist Inspectors (Radiation), supported by the HSE radiation policy team. The session will be a walk through the new process for consent authorisations under the Ionising Radiation Regulations 2017 (IRR17). The new process will be introduced in 2023. Employers requiring consent from the HSE will need to prepare a Safety Assessment. Starting in effect with a blank sheet of paper participants will walk through the outline content of a Safety Assessment.

• James Taylor — Principal Specialist Inspector (Radiation), HSE
• Deepa Gopalakrishnan — Policy Advisor, HSE

The signs, symptoms and management of work-related stress

Stress is a major cause of sickness absence in the workplace.  This session aims to raise awareness of work-related stress and mental health, explains the legal duties placed on employers and introduces the HSE Management Standards approach to tackling work-related stress.  The session also covers the ‘Working Minds’ campaign, specifically aimed at smaller businesses to help them recognise the signs of stress and make tackling issues routine.

• Jennifer Webster — Registered Occupational Psychologist, HSE
• Elizabeth Goodwill — Head of Work related Stress and Mental Health Policy Team, HSE

Occupational Health: Keeping well at work

During this session we will show you how existing evidence, bespoke research and key partners all helped develop and deliver the principles to support the non-statutory guidance which will help to support disabled workers and those with long term health conditions in the workplace.  The HSE’s Principal Medical Adviser will be taking you through the importance of quality health surveillance and the HSE’s expectations of occupational health providers in a post-Covid environment. The HSE’s Occupational Health Inspectors will be providing advice on how to access quality occupational health support, and expectations.

• Moya Woolley — Occupational Health Policy Team Leader, HSE
• Julie Wood — HM Principal Specialist Inspector (Occupational Health), HSE
• Steve Forman — Principal Medical Adviser, HSE

12:25 Lunch

13:25 Elective Workshops

Managing Musculoskeletal Disorders – Back to Basics!

This session will explore the main causes of musculoskeletal disorders (static work, repetitive work and physical strain); Manual handling (including employer’s legal duties under the Manual Handling Regulations), upper limb disorders, risk assessment tools and using display screen equipment.

• Matt Birtles — Principal Ergonomist, HSE
• Chris Quarrie — Specialist Inspector in Human Factors and Ergonomics, HSE

Protecting Respiratory Health

This session emphasises the importance of protecting respiratory health in the workplace. Exploring the origins of the HSEs statistical evidence base, what that evidence base tells us and how, that has translated into HSE activity over the previous months.

We then turn our focus to the Control of Substances Hazardous to Health (COSHH) hierarchy of control, steps which all employers must consider in sequence to control the risks of exposure to substances harmful to health within the workplace. The application of engineering controls to reduce occupational exposure is one of those steps and we will look at local exhaust ventilation (LEV), exploring its importance in the protection of respiratory health and how you can make best use of this engineering control and the standard for good maintenance.

• Dave Marshall — Policy Advisor, HSE
• Duncan Smith — HM Principal Occupational Hygiene Specialist Inspector, HSE
• Lucy Darnton — Statistician, HSE
• Tracy Hamilton — Head of Respiratory Interventions and COSHH, HSE

Consent Authorisation for Ionising Radiation Practices – The New Approach

This session will be run by HSE Specialist Inspectors (Radiation), supported by the HSE radiation policy team. The session will be a walk through the new process for consent authorisations under the Ionising Radiation Regulations 2017 (IRR17). The new process will be introduced in 2023. Employers requiring consent from HSE will need to prepare a Safety Assessment. Starting in effect with a blank sheet of paper participants will walk through the outline content of a Safety Assessment.

• James Taylor — Principal Specialist Inspector (Radiation), HSE
• Deepa Gopalakrishnan — Policy Advisor, HSE

The signs, symptoms and management of work-related stress

Stress is a major cause of sickness absence in the workplace.

This session aims to raise awareness of work-related stress and mental health, explains the legal duties placed on employers and introduces the HSE Management Standards approach to tackling work-related stress. The session also covers the ‘Working Minds’ campaign, specifically aimed at smaller businesses to help them recognise the signs of stress and make tackling issues routine.

• Jennifer Webster — Registered Occupational Psychologist, HSE
• Elizabeth Goodwill — Head of Work related Stress and Mental Health Policy Team, HSE

Occupational Health: Keeping well at work

During this session we will show you how existing evidence, bespoke research and key partners all helped develop and deliver the principles to support the non-statutory guidance which will help to support disabled workers and those with long term health conditions in the workplace.  The HSE’s Principal Medical Adviser will be taking you through the importance of quality health surveillance and the HSE’s expectations of occupational health providers in a post-Covid environment. The HSE’s Occupational Health Inspectors will be providing advice on how to access quality occupational health support, and expectations.

• Moya Woolley — Occupational Health Policy Team Leader, HSE
• Julie Wood — HM Principal Specialist Inspector (Occupational Health), HSE
• Steve Forman — Principal Medical Adviser, HSE

14:50 Break

15:00 Closing address – Sarah Albon — Chief Executive, HSE

Register for the HSE Health and Work Conference here:

https://healthandworkconference.co.uk/home?utm_source=govdelivery&utm_medium=email&utm_campaign=hse-conf-2022&utm_term=register&utm_content=msd-3-nov-22#register

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

22LTB438 HSE Health and Work Conference 2022 – 15 November 2022 9.00am – 3.15pm

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NATIONAL DISPUTES – CWU/ROYAL MAIL GROUP JOINT STATEMENT

Further to LTB 431/22, please find attached a Joint Statement, which confirms we are now entering a serious phase of negotiations to resolve our Pay and Change disputes.

The Joint Statement also confirms that the CEO has committed to negotiating on all aspects of Pay and Change, including their redundancy plans for 10,000 job losses.  The Joint Statement also confirms that the Pay and Change offer tabled on Monday 31^st October and the subsequent letter to Parcelforce members, will now both be the subject of further discussion and negotiation.

You will see that the Joint Statement commits the Royal Mail Group to a number of actions that are designed to deescalate tensions and avoid flashpoints in all workplaces.  This includes a pausing of all activity with employees in relation to redundancies, alongside a commitment to start offering overtime opportunities again to our members.  This is a significant moment given the attacks that have taken place on the union and our members and demonstrates that strategy set out earlier this week was exactly the right one.

Please ensure the terms of the Joint Statement are circulated to members in all workplaces.

Any enquiries on the above should be addressed to General Secretary at jdunn@cwu.org and Andy Furey, Acting Deputy General Secretary (Postal) at hford@cwu.org.

Yours sincerely

Dave Ward                                                                       Andy Furey
General Secretary                                                         Acting Deputy General Secretary (Postal) 

Mark Baulch                                        Carl Maden                                          Davie Robertson
Assistant Secretary                          Assistant Secretary                      Assistant Secretary   

22LTB437 NATIONAL DISPUTES CWU-ROYAL MAIL GROUP JOINT STATEMENT

CWU-RMG JOINT STATEMENT FINAL

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MARIA EXALL/PAULINE ROURKE

As you may be aware, it was announced at this year’s TUC Congress that Maria Exall has been elected to the position of President of the TUC for the coming year. She will also chair the TUC’s general council and executive committee.

Maria has been a CWU member and an active trade unionist for over 40 years. Having previously worked as a care worker and in mental health, Maria joined the CWU as a telecommunications engineer in 1988 and quickly became an active rep.

A member of the CWU National Executive Council for fourteen years, Maria has consistently championed women in the union and actively campaigned for more women to be recruited into engineering roles.

Maria has also been an active political campaigner and currently serves as the vice-chair of Labour Unions (TULO)– the liaison organisation between the Labour Party and the Labour-affiliated trade unions, as well as being a dedicated Labour activist.

In addition to being the first out LGBT+ President of the TUC, Maria has been tirelessly campaigning for the rights of the LGBT+ community for decades and chairs the TUC LGBT+ committee, representing this caucus on the TUC general council and executive committee.

In addition to Maria’s election, we are also pleased to acknowledge Pauline Rourke’s election as President of the STUC earlier this year. Representing over 500,000 trade union members across Scotland, Pauline brings a passion for equality in the workplace and a breadth of experience to the role.

Having joined BT in 1979, Pauline was a trade unionist from day one. As a union representative, Pauline has successfully defended workers, won legal battles, and fought to improve workers conditions and pay. Pauline has served on the STUC General Council for eleven years whilst also sitting on the STUC Women’s Committee and the Scottish Labour Executive Committee, as well as holding many positions within the union.

In 2015, she was awarded the STUC Meritorious Award by the STUC Women’s Committee for her outstanding work, on behalf of the trade union movement and women trade unionists in Scotland.

As the first woman to hold the position of STUC President, Pauline continues ground-breaking work within the wider trade union movement.

The election of both Maria Exall and Pauline Rourke to the presidencies of the TUC and STUC is not only a great personal honour but a great honour for the CWU and our members in the Telecoms industry. At a time where the trade union movement is facing many challenges and the CWU faces difficult industrial disputes, we are proud to have such incredible representation at the highest structures within our movement. With working people in Scotland and England facing more challenges than ever this winter, it has never been more important to have vocal trade unionists campaigning for the change so desperately needed in our society.

We congratulate both Pauline and Maria on their elections and wish them well for the year ahead.

Any enquiries on the above LTB should be addressed to the General Secretary’s Office at jdunn@cwu.org

Yours sincerely

Dave Ward
General Secretary      

22LTB436 MARIA EXALL PAULINE ROURKE                                       

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LINDA ROY

It is with deep sadness that I write to advise you that Linda Roy, our former Head of Equality has passed away on Thursday 27^th October.

Linda made a great contribution to our Union over many years and was one of the first women to be elected as a National Officer from the postal side.

Linda was a very strong advocate and role model for women at all levels within the CWU, she also fought tirelessly for equality and against all forms of discrimination and prejudice throughout her long career, including in her wider trade union and labour movement role.

I know I speak on behalf of all of those who knew Linda, in saying she will be sorely missed by her many friends and colleagues both within and outside the union and we offer our sincere condolences to her husband Alex and Linda’s family.

Further details on the funeral arrangements will follow in due course.

Any enquiries on the above LTB should be addressed to the General Secretary at jdunn@cwu.org.

Yours sincerely

Dave Ward
General Secretary 

22LTB435 Linda Roy

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RMPFSL – PAY AND ASSOCIATED MATTERS – DISPUTE UPDATE

The two days Industrial Action taken on Thursday 20^th and Tuesday 25^th was very well supported by our members and we would like to thank every member and representative for their magnificent response.

By now you will have all seen the communications from Stuart Davies (Managing Director for RMPFSL) issued earlier this week which now sets out the company’s latest proposal, which they later advised was their full and final offer.

We have attached to this LTB the latest letter from RMPFSL management which is dated the 28^th of October.

We have held several meetings with RMPFSL management over recent months with the latest meeting taking place on Monday the 24^th of October.  Prior to this meeting, both parties felt progress had been made on most of the issues and we had made it clear to the company, we would not name further action whilst progress was being made.  However, at the meeting of the 24^th the company went into a complete reversal, in fact worsening the offer from their previous position.

As a result of this, the Postal Executive has endorsed the rejection of what RMPFSL have described as their full and final offer and also attached to this LTB is the CWU formal reply, which sets out the union’s position and grounds for the rejection.

To be clear, the CWU remains open and ready for further talks and wishes to reach an agreement as soon as possible.  However, in the absence of movement from RMPFSL the Postal Executive has also agreed to look at next steps including considering further Industrial Action in order to achieve our objective of reaching an agreement and a fair outcome for our members on all of the issues in dispute.  We will be engaging with our RMPFSL Reps and Branches and further updates will be issued to Branches and members in due course.

Any enquiries to this LTB please contact: The PTCS Department reference 301, email address: khay@cwu.org or to the Outdoor Department quoting reference 120.12 email address: njones@cwu.org

Yours sincerely,

Carl Maden                                         Mark Baulch

Assistant Secretary                          Assistant Secretary

Attachment 1: 22LTB434 RMPFSL – Pay and Associated Matters – Dispute Update

Attachment 2: Attachment 1 to 22LTB434 – RMPFSL letter dated 28th October 2022

Attachment 3: Attachment 2 to 22LTB434 – CWU Grounds for Rejection letter dated 1st November 2022

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HSE – Workplace Health Expert Committee (WHEC) On-Line ‘Free’ Seminar – ‘Work Related Suicide, An Evidence Review’

The Health and Safety Executive (HSE) Chief Scientific Advisor has informed the CWU Health, Safety and Environment Department of an on-line ‘free’ to attend seminar – organised by the HSE’s Workplace Health Expert Committee (WHEC) on the subject of ‘Work Related Suicide, An Evidence Review.’ HSE invite CWU Representatives to join this lunchtime seminar to hear two of the authors discuss the findings of the WHEC Evidence Review on Work Related Suicide.

The seminar will take place online on Wednesday 16 November 2022, 1pm – 2pm. 

Seminar Speakers:

Dr. Emma Donaldson-Feilder is a Registered Occupational Psychologist with a particular focus on the role of leadership and line management on employee health and wellbeing, who aims to support the development of kinder, wiser workplaces, with more relational leadership and people management, and improved employee health and wellbeing. Emma is a founding director of Affinity Health at Work, a niche research and consultancy provider, using an evidence-based approach to help employers and managers improve employee health, wellbeing and engagement. Emma has been a member of WHEC since it was created in 2015.

Dr. Paul Litchfield CBE FRCP FFOM is a British physician. He is Independent Chief Medical Adviser to ITV & Compass Group and visiting Professor to Coventry University. Paul was Chief Medical Officer for BT Group plc from 2001 to 2018. He reviewed the Work Capability Assessment run by Atos for the Department for Work and Pensions in 2013 and 2014 and he is an advisor to the UK Government on the relationship between mental ill-health, absence from work and the take up of out-of-work sickness benefits. He was awarded the OBE in 2007. In 2018 he was created a CBE for services to workplace wellbeing.

The HSE Workplace Health Expert Committee (WHEC) was asked to consider the occupational factors that may contribute to the risk of work-related suicide.

The HSE WHEC found that;

Suicide risk varies strongly between occupational groups in the UK, with the highest risks chiefly in workers in low skilled, and some skilled, positions. The likely links between suicide and these occupations are precarious employment with episodes of unemployment, a largely male workforce, relatively high incidence of workplace accidents and lack of consistent social support. High rates of alcohol and drug misuse are also associated with increased risk of suicide.

In the UK, there are no systematic methods of taking an overview of employee suicides in an organisation or workplace. It would be beneficial to establish a way of recording instances of suicide where the contribution made by work may have been material. The HSE WHEC recommends that HSE consider whether the existing Memorandum of Understanding with the Chief Coroner of England and Wales, together with a similar arrangement with Scotland, could provide the basis for acquiring such information. 

“While there are clear differences in risks of suicide between occupational groups in the UK, current means to identify high risk organisations and workplaces are weak.”

The Full HSE WHEC Evidence Review paper is available here: https://www.hse.gov.uk/research/assets/docs/work-related-suicide.pdf

Register for the free HSE WHEC seminar here:https://www.eventbrite.co.uk/e/seminar-by-whec-work-related-suicides-an-evidence-review-tickets-439654748187

HSE WHEC history; 

The HSE formed the WHEC to provide independent expert advice on:

• new and emerging workplace health issues
• new and emerging evidence relating to existing workplace health issues
• the quality and relevance of the evidence base on workplace health issues

The HSE Board decided it is important that HSE’s work is built on sound science and informed by the best available evidence. To this end, HSE appointed the Workplace Health Expert Committee (WHEC) to provide independent, authoritative, impartial and timely expertise on workplace health.

WHEC is a scientific and medical expert committee whose purpose is to consider the evidence linking workplace hazards to ill health. Working under the leadership of an independent expert Chair, it considers chemical and physical hazards, and human, behavioural or organisational factors in the workplace (for example shift work) leading to physiological and psychological ill health. It does not consider wellbeing, sickness absence management or rehabilitation as these issues are dealt with elsewhere in Government. Nor is it able to consider individual cases of ill health.

WHEC will assess the evidence base concerning health issues within its remit and will seek to effectively and appropriately communicate the resultant health risk.

The Committee membership is as follows:

• Chair: Professor Sir Anthony Newman-Taylor
• Professor Peter Buckle
• Professor John Cherrie
• Professor Paul Cullinan
• Dr. Emma Donaldson-Feilder
• Professor Len Levy
• Professor Martie van Tongeren
• Dr. Joanna Wilde
• Dr. Paul Litchfield

WHEC’s reports cover evidence reviews and position papers giving their independent expert opinion on key topics for workplace health. The contents of WHEC reports, including any opinions and/or conclusions expressed, are those of the authors alone and do not necessarily reflect HSE policy.

For further information:

Penny Barker
HSE WHEC secretariat, Science Division
Room 2.1 Redgrave Court, Merton Road, Bootle, Merseyside, L20 7HS
Tel: 0203 028 4071

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

22LTB433 HSE – Workplace Health Expert Committee (WHEC) On-Line ‘Free’ Seminar – ‘Work Related Suicide, An Evidence Review’

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Royal Mail, Parcelforce and RM International Christmas Operations 2022 – Temporary Outhouses and Marquees – Health and Safety

This is to inform and update Branches and Area Health and Safety Representatives that for the eleventh year running, Royal Mail Opps, Parcelforce Worldwide and Royal Mail International are setting up and opening a dedicated network of temporary outhouses, overflow, relief sites as part of the 2022 Christmas operations, to deal with and handle the significantly increased traffic volumes and to sort a significant proportion of the parcels/packets Royal Mail handles before distribution around the UK and final delivery. The sites will be opening on a phased basis from November.

The temporary network will handle a significant proportion of the additional parcels/packets from the normal sorting network of Mail Centres and Regional Distribution Centres, enabling Royal Mail to cope adequately with the increased volumes of parcel/packet traffic as a result of the continued growth of online retail shopping as effectively as possible, providing Royal Mail with increased capacity and flexibility needed as well as reducing the potential for congestion in Mail Centres and Regional Distribution Centres that sort parcels, cards and letters at the busiest time of the year. The set up will also enable the operation to cope better in the event of any severe weather conditions.

Discussions have taken place with Royal Mail Group in relation to Health and Safety at the Temporary Outhouse Christmas Sort Centres and Satellite Offices and the Joint Statement attached has been agreed with the Royal Mail Group Interim Director of Safety. This applies to all temporary offices and operations and ensures the full access and involvement of CWU ASRs in order to be fully consulted and to undertake Health and Safety inspections, pre-start and ongoing safety spot-checks once operational and to be fully involved, working with the RMG SHE Team, Property Team and Operational Management, to deal with any health, safety, welfare and working environment issues both before and during occupation. All the relevant safety documents agreed with CWU by the Royal Mail Group Central SHE Team are attached.

The agreed Royal Mail Group (including Parcelforce Worldwide and RM International)/CWU Joint Statement provides a strong commitment to maintaining a safe and healthy workplace, safe work methods and safe equipment at the Temporary Outhouse Offices, Hubs, Marquees etc., for all staff, and ensures the provision of information, training, supervision and fit for purpose equipment needed to achieve this.

Operational Management supported by the RMG SHE Team will take responsibility for health and safety procedures, working with CWU Area Safety Representatives.

RMG/CWU Joint Statement:

The Joint Statement covers: staff safety training and information including site induction training, statutory Health and Safety notices in place, manual handling training, new/temp employees and visitors, safe systems of work, environmental controls, adequate heating and lighting safe place of work, risk assessment, housekeeping, safe machines, plant and equipment, fault reporting, noise and dust control, fire safety and evacuation plan, first aid, ensuring all accidents and near misses are reported and investigated, emergency procedures, joint workplace safety inspections and monitoring. Site access and involvement of CWU Area Safety Representatives, workplace transport and yard risk controls, continued effective vehicle and pedestrian segregation on site, PPE, emergency procedures and workplace monitoring are also included.

Safety Documents:

I also attach several safety documents agreed with us by the Royal Mail Group Central SHE

Team which have gone out to Royal Mail Regions, and Safety Teams which they have been asked to complete when introducing additional Outhouses or Temporary Structures to support their Christmas operation. These are:

(1) Safety Assessment and Concurrence (SAC1) Unit Level Action Plan

(2) Temporary Accommodation Health & Safety Checklist

(3) Temporary Accommodation Health & Safety Checklist Marquees on existing sites

(4) Guidance Note For Persons In Control (PIC) Where Temporary Heating is Provided

SAC1 & Risk Assessments:

Completion of the SAC 1 in particular may lead to the requirement to review a number of risk assessments in light of changes being introduced, for example:

• Yard – Primarily to ensure continued effective vehicle and pedestrian segregation on site.
• Workplace – To identify and record any other significant risk issue inside the building.
• First Aid – Some of these sites can be remote and require first aid provision to be made.
• PPE – Potentially a number of risks at the site in terms of vehicle/pedestrian segregation and with adjacent properties who share the yard.
• Work Equipment – Normal work equipment may not suit some premises/environments.
• Fire Risk Assessment including fire evacuation plans – essential.

Royal Mail will also be ensuring the following points have been considered: 

• Site induction training – Everyone will be new to the premises.
• Statutory Notices in place – See the new Health and Safety notice board standard.
• Accident reporting procedure – Arrangement in place to allow reporting of accidents and near misses.
• Heating – RMPFS directive followed for temporary heating.
• Housekeeping standards – To minimise the risk of slip and trip accidents.
• Manual handling training – For all the temporary staff.

This set of clear arrangements will help overcome problems experienced in the past with Christmas ‘Outhouses’, ensuring better Health and Safety standards, joint working and problem solving.

Attached are the Royal Mail Opps, Parcelforce Worldwide and Royal Mail International locations of the Christmas Outhouses and additional buildings and Marquee Accommodation being used for the Christmas period 2022.

Attachments:

• RMG/CWU Christmas Joint Statement 2022
• Guidance Document for Temporary Heating (Guidance to Person In Control)
• Temporary Outhouses Health and Safety Checklists
• SHEI 5.3 Change Management Guidance Document
• SAC1 Unit Level Action Plan (SHEI 5.3)
• Marquees on Existing Sites – Health and Safety Checklist
• Change Management SAC1 (SHEI 5.3)
• Checklist for Use of Temporary Heating Appliances
• Royal Mail Opps, Parcelforce Worldwide and Royal Mail International list of Additional Accommodation Christmas 2022

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

22LTB432 Royal Mail Parcelforce and RM International Christmas Operations 2022 – Temporary Outhouses and Marquees

Christmas Joint Statement 2022

PFS2_360a_Temporary Heating Person in Control Guide

PFS2_350_Temporary Outhouses

Change Management Guidance SAC1(SHEI 5.3)(Appendix 1)

SAC1 Unit Level Action Plan (SHEI 5.3) (Appendix 3)

PFS2_355_Marquees on Existing Sites

Change Management SAC1 (SHEI 5.3) (v2.1)

PFS2_360b_Checklist for Use of Temporary Heating Appliances

Copy of RMG Xmas 22 Site List for Compliance

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Tuesday at 6pm – a vital live session with Carl Maden and our Fleet and Engineering members. Please get the word out.

It will be live on our Facebook, YouTube and Twitter channels and also via this direct link https://youtu.be/_jUA_CH6b9A

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