Royal Mail/CWU Joint Communication Covering Seasonal Variation (RMG/CWU Business Recovery, Transformation and Growth Agreement – Appendix 1) Peak Period Christmas 2024

Royal Mail/CWU Joint Communication Covering Seasonal Variation (RMG/CWU Business Recovery, Transformation and Growth Agreement – Appendix 1) Peak Period Christmas 2024

Further to LTB 017/14 (Letter To Branches) issued on 15th January, whch covered the Business Recovery, Transformation and Growth Agreement – RM/CWU Joint Statement – Section 2.5 (Improving Quality of Service) and RM/CWU Joint Communication on Seasonal Variation.

Branches and members will recall that the Joint Communication on Seasonal Variation issued with this LTB also included the following outstanding point:

It is also agreed that the peak period for 2024, where full time employees will typically increase their hours to 39 hours, will be reduced to a period of 5 weeks. Both parties will jointly agree the dates for the 5 week period by 31st January 2024.

Accordingly, we have now reached an agreement with Royal Mail on the dates for this 5-week period, which is set out in this attached further Joint Communication.

To confirm, the agreed arrangements for Seasonal Variation and the Christmas/Peak period of 2024 will run from Monday 18th November (week 34) and will end on Sunday 22nd December (week 38).

This communication also confirms that this peak period of Seasonal Variation will apply as it did last year (September to December of 2023), whereby Full-timers (including 35-hour contracts) will see a 24 minutes per day variation increase applied before their start time. Part-timers will see a 10 minutes’ variation before their start time.

The conclusion of this Joint Communication now closes down this outstanding aspect and equally confirms that attendance patterns between the Eves will not be affected in terms of applying the ‘high-season’ changes of Seasonal Variation.

Any queries to the content of the above please contact the Outdoor Department reference 532, email address: JRODRIGUES@cwu.org.

Yours sincerely,

Royal Mail Group: BRT&G Agreement Section 6.4.1 – Sick Pay Arrangements

Royal Mail Group: BRT&G Agreement Section 6.4.1 – Sick Pay Arrangements

Further to LTB 056/24 dated 6th February.  We are aware that since this week’s payslips have been received there have been enquiries from members starting to repay monies owed due to the changes to sick pay as per the BRT&G Agreement.  We recognise the process and calculation for repayment is complex however Royal Mail have provided assurances that, in line with our Agreement on the application of the new sick pay arrangements, they have deducted no more than the £50 maximum in this week’s wage.  That said, Royal Mail acknowledge there are a very small number of cases where issues have been identified and these will be made good via BACS payments to the appropriate members this week.

A further Joint Statement (attached) has been agreed to provide reassurance and clarity and this includes an explanation of how the repayment of monies are reflected on payslips.  Additionally, the FAQs have been updated.  Branches and Reps are encouraged to ask members impacted to access the Sick Pay Recovery tile on the People App for guidance on how overpayments are being managed.  The tile enables individuals to see the total overpayment amount, the rate of recovery per pay period and the number of pay periods before the overpayment will be cleared.  Members can also call the Payroll Helpline on 03456 060 603 for assistance.  The Joint Statement also enables members to retrospectively seek an exception in line with the Agreement.

As a reminder, the maximum deduction will be £50 per week for full-time members and pro-rata for less than full-timers.  If there are any cases that exceed this amount, please ensure this information is provided to the DGS(P) Department as a matter of urgency so that representations can be made to address concerns.

Yours sincerely,

Martin Walsh
Deputy General Secretary (Postal)        

Andy Furey   
Assistant Secretary

LTB 062-24 – Royal Mail Group BRT&G Agreement Section 6.4.1 – Sick Pay Arrangements

Appendix 1 – Joint Statement CWU on Sick Pay 08022024

Appendix 2 – Sick Pay Changes_FAQs 

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CWU Online Course Applications

CWU Online Course Applications

Branches will be aware that the new Membership Portal is now LIVE.

The full 2024 Core Programme is now available in the Portal and Branch Admins are able to apply for courses for role holders in their Branch.

A “How to” video is available here https://www.youtube.com/watch?v=zwx1lSN3XVA

When applying for courses Branch Admins should make every effort to ensure, the contact email for the applicant is up to date or this will cause delays.

All applications that have already been made have been uploaded to the Portal.  After course cut-off dates, successful applicants and Branch Secretaries will be emailed with details and authorisation forms in the normal manner. 

Previous courses undertaken are in the process of being added to the new system.

Proportionality Data:

Branches will continue to be able to view their Branch Proportionality figures and now have the ability to have specific views of their data which we hope will be useful. 

Please forward any feedback or enquiries relating to this LTB to courseadmin@cwu.org in the first instance.

Yours sincerely,

Kate Hudson
Head of Equality, Education & Development

24LTB 061 – CWU Online Course Applications

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Save Clapham Crown Post Office – March and Rally – Saturday 10th February

Save Clapham Crown Post Office – March and Rally – Saturday 10th February

This Saturday at 10:30am, a march and rally will be held in the campaign to save Clapham Common Crown Post Office.

In the aftermath of the Horizon scandal and following some excellent local work, we are anticipating a large turnout from the local community, politicians and the media.  It is vital this is matched by CWU members and representatives.

On this basis, we are asking as many Branches as possible to make the effort to attend with a particular request being made of our Branches in London and the surrounding areas.

The march will set off from Voltaire Road (outside Clapham High Street Station) at 10:30am and head down Clapham High Road before finishing at Temperance Fountain on Clapham Common where we will hear from several speakers.

Thank you in anticipation of your support.

Yours sincerely,

Martin Walsh
Deputy General Secretary (Postal)                      

LTB 058-24 – Save Clapham Crown Post Office – March and Rally – Saturday 10th February              

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Successful Trial And Launch Of Maternity Trousers Into Uniform Range (Royal Mail)

Successful Trial And Launch Of Maternity Trousers Into Uniform Range (Royal Mail)

Further to LTB 092/22 (Letter To Branches) which announced an agreed trial of a new style and designed Maternity Trousers.

Whilst the trial and its joint conclusion have been subject to prolonged delay, it can be confirmed that following positive feedback from frontline colleagues the new Maternity Trousers are now available to employees through the normal process for acquiring uniform.

Accordingly, please find attached a Royal Mail/CWU National Terms of Reference – Uniform Maternity Trouser, that confirms the details and feedback from this trial.

The Department would like to place on record our thanks to those who took part in the trial and gave feedback, which led to alterations and improvements prior to the Maternity Trousers launch.

Any queries to the content of the above please contact the Outdoor Department reference 500, email address: JRODRIGUES@cwu.org.

Yours sincerely,

Mark Baulch
CWU Assistant Secretary

LTB 060.24 – Successful Trial And Launch Of Maternity Trousers (Royal Mail)

Royal Mail CWU National Terms of Reference Maternity Trouser

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CWU Online Course Applications

CWU Online Course Applications

Branches will be aware that the new Membership Portal is now LIVE.

The full 2024 Core Programme is now available in the Portal and Branch Admins are able to apply for courses for role holders in their Branch.

A “How to” video is available here https://youtu.be/TTtxH7w6Of4.

 When applying for courses Branch Admins should make every effort to ensure, the contact email for the applicant is up to date or this will cause delays. 

 All applications that have already been made have been uploaded to the Portal.  After course cut-off dates, successful applicants and Branch Secretaries will be emailed with details and authorisation forms in the normal manner. 

Previous courses undertaken are in the process of being added to the new system.

Proportionality Data:

 Branches will continue to be able to view their Branch Proportionality figures and now have the ability to have specific views of their data which we hope will be useful. 

Please forward any feedback or enquiries relating to this LTB to courseadmin@cwu.org in the first instance.

Yours sincerely,

Kate Hudson
Head of Equality, Education & Development

24LTB 061 – CWU Online Course Applications

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TUC LGBT+ WORKERS CONFERENCE VISITORS – 27TH – 28TH JUNE 2024

TUC LGBT+ WORKERS CONFERENCE VISITORS – 27TH – 28TH JUNE 2024

The TUC LGBT+ Conference 2024 is being held from Thursday 27th – Friday 28th June 2024 at the TUC, Congress House, Great Russell Street, London WC1B 3LS.  The Conference sessions will be as follows:

Thursday 27th June          10.00 – 18.00

Friday 28th June               09.30 – 17.30

The CWU are allowed a limited number of visitors to attend the above Conference and places will be allocated on a first come, first served basis.  Due to the need for extra security at all TUC Conferences, names and addresses of those wanting visitor tickets must be supplied and tickets are not transferable.

Anyone interested in attending will need to contact their Branch initially for funding, to include a £15 visitor ticket fee. The easiest way to pay the £15 fee will be for us to transfer it directly from your Branch’s account through the rebate system, therefore please contact Angela Niven on conferences@cwu.org  with details of which Branch the individual belongs to on application.  Alternatively you can send a cheque (made payable to ‘CWU’) addressed to Angela Niven at CWU HQ with a covering letter.  Please note that places will not be reserved until the £15 fee is received.

Please let me know if you would like to attend the Conference as a visitor by no later than midday on Wednesday 28th February 2024

Any further enquiries with regards this please contact conferences@cwu.org or Angela Niven on 020 8971 7256.

Dave Ward
General Secretary

24LTB059 – TUC LGBT+ WORKERS CONFERENCE VISITORS – 27TH – 28TH JUNE 2024.doc

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Royal Mail Group: BRT&G Agreement Section 6.4.1 – Sick Pay Arrangements

Royal Mail Group: BRT&G Agreement Section 6.4.1 – Sick Pay Arrangements

Branches will be aware from LTB 216/23 dated 21st August that the payroll system needed to be developed to take account of the new arrangements which were applicable from 1st October 2023.  Consequently, we have been in negotiations with Royal Mail to arrive at a position in respect of sick pay calculations that can be deployed in a consistent way whilst ensuring an equitable and fair approach for all.  Obviously these negotiations had to take into account many variable, such as gross hours versus net hours which apply amongst the different grade groups, differing attendance patters with long and short days and seasonal variations.

Branches will appreciate that this has been an extremely complex matter hence why it has taken a considerable time to get to an agreed position.  Yesterday the Postal Executive endorsed the attached National Agreement that will be deployed immediately.  To support this position a Joint Statement (also attached) along with some Q&As have been agreed to explain the details.

Reduced Occupational Sick Pay – ROSP

The new arrangements introduce ROSP for the reduction in sick pay for the first two, four or three days of a second, third, fourth or subsequent absence within a 12 month rolling period from the first absence.  This is in accordance with Section 6.4.1 of the BRT&G Agreement.  Crucially ROSP will be paid as a proportion of the number of scheduled hours (excluding SA and overtime) members are contracted to work.  Only working days are included in the calculation and part day absences are excluded.  In these circumstances, Statutory Sick Pay (SSP) will be paid.  This is based on the current weekly rate of £109.40 and payroll will automatically adjust pay to ensure that no member is paid less than SSP where applicable.

For members who work net hours (with unpaid meal reliefs) we have ensured that the ROSP calculation excludes the unpaid meal relief.

Fundamentally, ROSP is based on the appropriate proportion of hours to ensure fairness for those members who work fewer, longer days thus avoiding an otherwise larger reduction in sick pay.  Examples of this are provided in the agreement to demonstrate how it will work in practice.  We have also ensured there are no detrimental impacts arising from the operation of Seasonal Variations.

Exceptions

With the introduction of ROSP there will be in certain circumstances where exceptions apply meaning that normal occupational sick pay will continue to be paid.  These exceptions will be overseen by the HR Shared Services unit to ensure consistency and fairness.  These exceptions include Pregnancy related absences, non-blameworthy accidents at work, Equality Act absences and other serious incidents. Naturally, these exceptions will be based on individual circumstances and if the decision is made to not grant an exception this can be challenged visa the lodging of a grievance.

Joint Review

It is jointly recognised with Royal Mail that these entirely new arrangements may not be perfect and might require modification in their light of working experience.  This will include updating and releasing frequently asked questions on a regular basis.  Therefore, it was obviously of paramount importance to include within the agreement a clause to allow for a joint review.  This approach will enable us to modify the application of the agreement if we find in practice there are anomalies or legitimate concerns raised that haven’t been taken into account during the negotiations

Additionally the agreement includes the key principle that issues of interpretation or application should be referred to the signatories for resolution.

Next steps

The payroll system has been updated and the changes described in the National Agreement will be made automatically from 3rd February 2024.  Also as previously agreed for any second or subsequent absence since 1st October and 2ndFebruary will now start to be repaid via a payroll sick pay adjustment.  The maximum deduction will be £50 per week or £200 per month for full time members and will be pro-rata for less than full-time members.  These adjustments will start on 9thFebruary for weekly paid members and the 29thFebruary for those monthly paid

As Branches would expect we will discuss this matter at the National Briefing this Thursday and will include a Q&A session.  Alternatively if you have any questions on the new National Agreement please write to the DGS(P) department.

Yours sincerely,

Martin Walsh
Deputy General Secretary (Postal)                      

Andy Furey
Assistant Secretary

LTB 056-24 – Royal Mail Group BRT&G Agreement Section 6.4.1 – Sick Pay Arrangements

Appendix 1 – Agreement on application of sick pay 06022024

Appendix 2 – Joint Statement CWU on Sick Pay 06022024

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Warning to All CWU Members – New Highway Code Rule Changes and Updates Introduced From 29 January 2022 Have Triggered a Huge Rise in Fixed Penalty Notice Fines Issued to Drivers

Warning to All CWU Members – New Highway Code Rule Changes and Updates Introduced From 29 January 2022 Have Triggered a Huge Rise in Fixed Penalty Notice Fines Issued to Drivers

This report is being issued further to LTBs  017/2022 dated 13 January 2022 and 49/22 dated 3 February 2022 in respect of Highway Code changes introduced 2 years ago.

  • Highway Code changes in Jan 2022 include priority for pedestrians at junctions.
  • Another code update closed a loophole for use of mobile phones behind the wheel.
  • FPNs for failing to adhere to pedestrian rights and phone use have surged as a result. 

Major changes to the Highway Code introduced two years ago have sparked a huge rise in fixed penalty fines issued to drivers, new government figures released this week show.

Updates to the code in 2022 included increased priority for pedestrians and cyclists, especially at junctions, and the closing of a loophole around the use of mobile phones at the wheel.

Home Office figures published this week show the number of fixed penalty notices (FPNs) issued for ‘neglect of traffic signs and directions and of pedestrian rights’ have surged by a third, while FPNs for using a phone when driving have doubled.

The Home Office figures have been published days after an RAC poll revealed that motorists believe the changes to the Highway Code designed to make roads safer for pedestrians has failed.

One major change to the Highway Code in January 2022 has seen pedestrians given right of way over drivers at junctions.

The Highway Code, which contains advice and rules for people using Britain’s roads, was amended by the Department for Transport (DfT) on 29 January 2022 to provide more protection for vulnerable road users, particularly pedestrians and cyclists.

A ‘hierarchy of road users’ rule was the major change which brought in a pyramid-style scheme that means drivers of vehicles that can cause the greatest harm bear the most responsibility to take care of others around them.

Part of the changes linked to the hierarchy was a new rule around who has priority when a motorists is turning at a junction and a pedestrian is crossing – or waiting to cross – the road.

The new ruling states that in all instances it is the pedestrian who has the right of way over the traffic – including cyclists – and drivers should wait and allow them to get to the other side.

The hierarchy of road users is a pyramid scheme of protection to keep those who are most vulnerable safe. It means pedestrians and cyclists have far more right of way than before.

A poll of drivers suggests the 2022 changes to the Highway Code have done very little to boost pedestrian safety, especially as more than three quarters of motorists claim to ignore the rule about pedestrians having priority at junctions.

The attached graphic shows how the Highway Code now gives pedestrians right of way at junctions, even if they are still waiting to cross as a car approaches.

Very few of the 2,500 motorists surveyed by the RAC last month said they do this.

Less than a quarter (23 per cent) of respondents claimed to always give priority to pedestrians at junctions since the rule change, while a similar proportion (19 per cent) admitted they do not stop very often – and 6 per cent said they never give way to pedestrians in these scenarios.

The recently published Home Office’s data shows that Fixed Penalty Fines issued to motorists for ‘neglect of traffic signs and directions and of pedestrian rights’ – which includes being caught ignoring no entry signs – surged from 79,000 in 2021 to 105,500 in 2022. An increase of 34 per cent.

The AA have concluded that the rise in fines is partly attributed to the Highway Code’s new rules introduced around the hierarchy of road users.

But while FPNs for the offence type increased, road casualty figures suggest the new rules around pedestrian priority have done little to bolster their safety on Britain’s roads.

The Government’s road casualty statistics for 2022 showed that three in ten pedestrian fatalities occurred at junctions.

The official figures also reveal that pedestrian casualties on our roads increased in 2022 compared to the year previous.

In 2021, 361 pedestrians were killed compared to 385 the following year – a rise of 7 per cent.

Fixed penalties for using a phone almost doubled – but are tiny compared to the volume of FPNs for speeding the statistics indicate. 

Just two months after the DfT added the hierarchy of road users to the Highway Code, the rule around the use of handheld devices at the wheel was updated in the handbook as part of a crackdown on motorists using their phones when driving.

The 25 March 2022 update made clear the laws around the use of mobile phones after a number of high-profile cases of drivers using a loophole in the Highway Code wording that said using a handheld device was only illegal when being used for ‘interactive communication’, such as making or receiving a call.

This rule is now applied to using almost any of a device’s features while driving, with the exception of dialling 999 in an emergency and using a smartphone to make a contactless payment only when a vehicle is stationary.

Changes to the Highway Code in March 2022 have helped to close a loophole around the use of mobile phones at the wheel. This saw FPNs issued to drivers for this offence almost double.

Rule 149 now states: ‘You MUST exercise proper control of your vehicle at all times’.

‘You MUST NOT use a hand-held mobile phone, or similar device, capable of interactive communication (such as a tablet) for any purpose when driving or when supervising a learner driver’.

‘This ban covers all use of a hand-held interactive communication device and it applies even when the interactive communication capability is turned off or unavailable’.

You MUST NOT pick up the phone or similar device while driving to dial a number and then put it in the cradle for the duration of the conversation.

You MUST NOT pick up and use your hand-held phone or similar device while stationary in traffic.

The offence carries a minimum fine of £200 that can increase up to £1,000 – and six penalty points on the driver’s license. First-time offenders can sometimes be offered driver awareness course instead of the penalty points.

The Home Office figures show the number of FPNs for this offence type doubled year-on-year.

Some 38,000 FPNs were issued to drivers caught on their phones in 2022, up from 19,600 the year before. That’s an increase of 93 per cent.

Yet these numbers pale in comparison to the number of penalty notices issued to drivers for speeding.

The Home Office figures released on Wednesday show that the number of motorists caught speeding reached a record high of 2.52 million. This is up from 2.37 million in 2021 – a year-on-year rise of 6 per cent.

Drivers can be hit with the minimum £200 fine and 6 penalty points for handling a phone for any of the following reasons

  • illuminating the screen
  • checking the time
  • checking notifications
  • unlocking the device
  • making, receiving, or rejecting a telephone or internet based call
  • sending, receiving or uploading oral or written content
  • sending, receiving or uploading a photo or video
  • utilising camera, video, or sound recording functionality
  • drafting any text
  • accessing any stored data such as documents, books, audio files, photos, videos, films, playlists, notes or messages
  • accessing an application
  • accessing the internet

(Source: Department for Transport) 

The AA stated that the growth in FPNs issued for these offences is not down to increased police enforcement – especially with fewer officers on the road today – but the greater use of cameras across Britain and it added that the rise in use of ‘dashcams’ in cars – as well as cameras used by cyclists, motorcyclists and horse riders – are helping capture bad driving through Operation Snap.

Police forces across the UK are now receiving more video footage and evidence of dangerous and poor road behaviours, meaning that the chances of being caught has grown significantly through citizen owned cameras.

The AA, also stated that almost 3 million drivers were caught and prosecuted for how they acted on the roads in 2022 and welcomed the tightening of the law for using a handheld mobile phone behind the wheel.

The AA led the campaign to highlight the dangers of picking up the phone while driving and advised drivers to hang up their handset rather than fiddle with the phone.

‘With the rise of ‘dashcams’ and riders wearing cameras, drivers behaving badly should beware that someone is always watching. Police forces are utilising the footage to hold drivers to account and using the film as evidence to prosecute offenders. Police owned and privately owned cameras are used to catch and prosecute bad drivers in the act.

Attachment:

  • Images demonstrating the 2022 Highway Code change, old rules and new rules regarding pedestrian and cyclist priority at junctions.

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

24LTB055 New Highway Code Rule Changes and Updates Trigger Rise in Fixed Penalty Notice Fines Issued to Drivers

Highway Code Old Rules and New Rules at Junctions

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Removal of Paper Towels From Royal Mail Group Operational Units Toilets/Washrooms & Replacement Hand Dryer Installation Programme by RMP&FS

Removal of Paper Towels From Royal Mail Group Operational Units Toilets/Washrooms & Replacement Hand Dryer Installation Programme by RMP&FS

Following a growing number of complaints from across the country by ASRs and WSRs, the above issue was raised and discussed in detail with the Director RMP&FS and RMP&FS Property Risk and Assurance Lead.

There is a welcome initiative to support the Royal Mail Group’s plan to reduce its business environmental impact by removing unnecessary waste to landfill, which includes the phased removal of paper hand towels.

RMP&FS have a commenced removing paper hand towels where there are hand driers available.  In addition, there is a national programme of engineering works which involves replacing old hand driers with new modern more energy efficient, low noise hand dryers.  To date, 280 of RMG’s 2,600 sites have had new hand drying machines installed in toilets/washrooms.

Within self-messing areas, where hand washing facilities are not present but there is a requirement to wash and dry crockery and cutlery, Unit PiCs (Persons in Charge) have been informed that they can order and have installed efficient centre feed ‘blue’ paper towel roll dispensers which can be ordered via the ‘Ariba’ ordering system.

It has been agreed that going forward, the consultation by RMP&FS Cleaning Managers with site to remove the hand towels and consideration to the number and location of hand dryers and any additional need for the site including centre feed ‘blue’ paper towel roll dispensers in self-messing facilities where appropriate will be given. Where existing hand driers are in place, but the function is below acceptable standards, a request for replacement will be submitted to update with more efficient, hygienic, low noise type models before removing the paper hand towels.

For hygiene reasons, crockery, cutlery, and food preparation work surfaces should be cleaned and dried with the disposable centre-pull, blue paper roll towels. Shared fabric tea towels or J-Cloths are not to be used in self-messing facilities as they can harbour bacteria such as E-Coli and Salmonella, viruses and fungal spores which are a source of cross-contamination and infection risks.

Centrefeed Dispensers:

If a Centrefeed dispenser is required, this will need to be ordered via an ‘NPI Service Now’ request as there will be an installation charge that the Unit will need to request. The exception to the rule is Northern Ireland, N.I. sites need to complete the attached ‘Requisition Form’ and send it to asset.fulfilment@royalmail.com – This is due to Bunzl N.I. having a separate catalogue that only delivers in N.I. Only a limited number of people have access to this due to sites ordering from it for delivery to mainland UK!

Centrefeed refill blue paper rolls are on the Authorised Items list and all Unit PiCs will be familiar with ordering them and re-ordering re-fill rolls, listed as follows:Standard Centrefeed Blue Roll 150M 2 Ply (6 Rolls)066623Bunzl

Local consultation and engagement with CWU ASRs/WSRs will take place on Local Joint Health and Safety Committee meeting agendas.  Any problems can be raised via the RMP&FS Help Desk of with the RMP&FS Cleaning Manager via the Unit PiC.

All enquiries should be directed to the CWU/HQ Health, Safety and Environment Department. Any disagreements should be processed via the RMG/CWU Health and Safety Disputes/Escalations staged process.

Attachments:

  • Rexel Automatic High Volume Fast Drying Hand Dryer Information Sheet
  • “Osily” Heavy Duty High Speed Hand Dryer Information Sheets x 2
  • Centrefeed Dispenser and Paper Refill Rolls (Example) image
  • Royal Mail Assets Requisition Request Form

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

24LTB053 Removal of Paper Towels From RMG Operational Units Toilets & Washrooms & Replacement Hand Dryer Installation Programme by RMP&FS

20240109 Rexel Hand Drier Datasheet 2500964762

20240109 Osil OSHDCSSM_Datasheet

20240109 Osily OSHDCSS_Datasheet

Centrefeed Dispenser and Paper Refill Rolls (Example)

Requisition Request Form Jun 22 v7

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