Coronavirus and Avian Flu Outbreaks in China – Statements From Royal Mail Group, Department of Social Care (DHSC) and Public Health England (PHE) and Further Advice

This is an update further to LTB No. 033/2020, issued on 22 January 2020.

Royal Mail Group Statement:

Royal Mail Group issued the attached advice on their intranet site on Friday morning 24 January and stated that the Business is monitoring the Coronavirus outbreak situation in China and will issue more updates as appropriate following advice from Public Health England (PHE).

PHE maintain that the risk to the UK population has been assessed as low and should this assessment change, the NHS is well prepared. Royal Mail has advised that as with all mail handling and all other roles, good hand and personal hygiene should be maintained to minimise the risk of any infection of colds and flu, which are very common at this time of year. Hands should always be washed before eating and any gloves worn for mail handling should be washed frequently. Royal Mail has decided that although the risk of infection is very low, while the Coronavirus situation is developing, disposable gloves will be made available to anyone handling large numbers of parcels or letters originating from China who would like to wear them as an additional precaution. Any member wishing to be provided with the disposable gloves should request them from their manager. Details of how they are to be ordered have been provided to Office Managers and are contained in the attached Royal Mail statement.

Department of Health and Social Care (DHSC) and Public Health England (PHE)

The latest news update and statement from DHSC and PHE jointly is attached. They confirm continued enhanced monitoring of the Coronavirus situation in Wuhan, China and are ready to put in place proportionate, precautionary measures to protect the UK public. All direct flights from Wuhan, China to the UK are being met and advice and support to travellers is being provided if they feel unwell. The team involved includes medical inspectors, doctors, admin support and a team leader. They will check for symptoms of Coronavirus and provide information to all passengers about symptoms and what to do if they become ill. Mandarin and Cantonese language support will be available and leaflets will be available to all passengers.

DHSC has issued clinical guidance for the detection and diagnosis of Coronavirus, and PHE has developed a diagnostic test, making the UK one of the first countries outside China to have a prototype specific laboratory test for this new disease.

The UK is well prepared for new diseases and the UK’s approach is kept under constant review. UK public health measures are world-leading and the NHS is well prepared to manage and treat new diseases.

Despite the current reports of 2000 confirmed cases and 50 deaths in China and confirmed cases of 15 other places outside China, DHSC and PHE confirm that the risk to the UK population has been assessed as low, based on the emerging evidence regarding case numbers, potential sources and human to human transmission. To date there are no confirmed cases of this new infection in the UK.

Can you catch Coronavirus from Parcels and Packages Posted from China to the UK?

According to BBC health and science correspondents Dr. Michelle Roberts and Biologist James Gallagher along with the US Department of Health in Minnesota, the answer is no, there is no evidence this is a risk. These Medical experts say the Coronavirus can only survive on inanimate objects for a few hours, maybe a day or two in perfect laboratory conditions and parcels and packages from China take several days to arrive. Some diseases can spread through surfaces contaminated by people coughing or sneezing on them. It has not been shown this new Coronavirus can do that. Even if it could, there would still be questions about whether international shipping would be a major problem. Cold viruses tend to survive less than 24 hours outside the human body although Norovirus (a severe stomach bug) can last for months outside the body. The most reassuring fact so far is that Coronavirus cases seem to require close contact with an infected person – say, a family member or healthcare worker – in order to spread. Coronaviruses are a large family of viruses that cause respiratory illnesses such as Pneumonia and Bronchitis. The viruses are in the respiratory tract and they spread mainly through the air via coughing or sneezing, through close personal contact and touching one’s mouth, nose, or eyes after touching an object or surface with the virus on it, before washing one’s hands.

Maintain Good Basic Hygiene

The NHS and doctors advise everyone to maintain good basic hand and personal hygiene standards, washing hands regularly to minimise the risk of any infection as this virus outbreak develops.

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

20LTB043 Coronavirus and Avian Flu Outbreaks in China

Attachment 1

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NATIONAL INDUSTRIAL ACTION BALLOT – ROYAL MAIL/PARCELFORCE MEMBERSHIP

You will have seen, across various communication platforms within the CWU, the updated position with regard to negotiations with Royal Mail regarding the 4 Pillars of Security and the future direction of the business, updates will continue to be communicated by Terry Pullinger DGSP.

We are at a position where we will now need to ballot our membership for Industrial Action as a result of Royal Mail’s failure to negotiate a resolution to the issues under discussion.

The purpose of this LTB is to begin the necessary processes regarding our membership records in order that we are able to produce a ballot when the Postal Executive require it.  It is anticipated that such a ballot will be required in the very near future.

Branches will be aware of the continuous legal challenges from Royal Mail that the union has recently faced on industrial action ballots. It is essential therefore that all branches are ready to engage with CWU HQs on this issue when needed.

The SDGS Department will be writing directly to Branch Secretaries in order to begin the process of checking membership records to enable this ballot to take place.

The seriousness of the situation our members face, as well as the future of the industry cannot be understated. As you are all aware decisions to ballot for national industrial action are not taken lightly, however given the circumstances we have been left with no choice.

We need to emphasise that this check of membership records is an extremely important activity that will be essential to us undertaking a strike ballot.

From this point on there will be an extremely close working relationship between the, GS, DGS(P) and SDGS departments on this issue and a support structure consisting of Postal Executive Members and Senior Field Officials will be put in place to assist Branch Secretaries, where required, to ensure that the process is concluded at pace and that this union acts as one in moving forward at such an important time.

Any enquiries regarding this Letter to Branches should be addressed to the Senior Deputy General Secretary’s Department on telephone number 020 8971 7237, or email address sdgs@cwu.org.

Yours sincerely,Dave Ward

General SecretaryTony Kearns                                 

Senior Deputy General SecretaryTerry Pullinger

Deputy General Secretary (Postal)

20LTB042

Election of:

• CWU Delegates to the TUC Equality Conferences – 2020

Further to LTB 012/20 dated 9^th January 2020, at the close of nominations on the 24^th January 2020 the following have been received:

TUC WOMENS CONFERENCE

Postal 

4 Lay MembersBallot RequiredRachel DaleyBristol & District AmalClare DrummondGreater ManchesterChristine GlynnSouth Central PostalTina HolmesLeicestershireKath KellyNewcastle AmalRuth MeadowsShropshire & Mid Wales

Telecoms & Financial Services

3 Lay MembersBallot RequiredSylvia BeckettCapital, Mersey, Lincolnshire & South Yorks,  Mid Wales The Marches & North Staffs, Scotland No 1Mel GorrieScotland No 1, Capital, Lincolnshire & South Yorks, Mersey, Mid Wales The Marches & North StaffsGwawr JenkinsSouth Wales, Capital, Lincolnshire & South Yorks, Mersey,  Mid Wales The Marches & North Staffs, Scotland No 1Cathy RhodesWest Yorkshire

TUC BLACK WORKERS CONFERENCE

Postal                                                                                                   

4 Lay Members (1 Woman)Ballot RequiredAdam AlarakhiaLeicestershireGreg AmissahNorth Lancs & CumbriaAmar SoofiSouth Central PostalDaniel SmithShropshire & Mid WalesIan TaylorGreater Manchester

Telecoms & Financial Services

3 Lay Members (1 Woman)Sylvia BeckettCapital, Lincolnshire & South Yorks,  Mersey, Mid Wales The Marches & North Staffs, Scotland No 1*ELECTEDPagget LewisCapital, Lincolnshire & South Yorks,  Mersey,  Mid Wales The Marches & North Staffs, Scotland No 1*ELECTED

TUC DISABLED WORKERS CONFERENCE

Postal 

4 Lay Members ( 1 Woman)Adam AlarakhiaLeicestershire*ELECTEDEsther RobertsonEastern No 4*ELECTEDTony SneddonScotland No 5*ELECTEDLee Starr ElliottBristol & District Amal*ELECTED

Telecoms & Financial Services

3 Lay Members (1 Woman)         Jonathan BellshawLincolnshire & South Yorks, Capital, Mersey, Mid Wales The Marches & North Staffs, Scotland No 1*ELECTEDGemma HughesSouth Wales, Capital, Lincolnshire & South Yorks Mersey, Mid Wales The Marches & North Staffs, Scotland No 1* ELECTEDJacky MorreyMid Wales The Marches & North Staffs, Capital, Lincolnshire & South Yorks , Mersey, Scotland No 1* ELECTED

TUC LGBT CONFERENCE

4 Lay Members (1 Woman) Ruth MeadowsShropshire & Mid Wales*ELECTEDTony SneddonScotland No 5*ELECTEDPeter ThompsonSouth Central Postal*ELECTED

Telecoms & Financial Services

3 Lay Members (1 Woman)Jason ReynoldsCapital, Mersey, Lincolnshire & South Yorks,  Mid Wales The Marches & North Staffs, Scotland No 1*ELECTEDDuncan StrivensSouth London Surrey & North Hampshire*ELECTED

The timetable for the ballot is as follows:

Dispatch ballot papers:                      28 January 2020

Ballot closes:                                         11 February 2020 (14:00)

Any enquiries regarding this Letter to Branches should be addressed to the Senior Deputy General Secretary’s Department on telephone number 020 8971 7237, or email address sdgs@cwu.org.

Yours sincerely,

Tony Kearns
Senior Deputy General Secretary

20LTB041

Bowel Cancer Screening Programme Review – Screening to Start Earlier at Age 50:

Following a comprehensive review of the evidence, the UK National Screening Committee (UK NSC), an independent committee of screening experts, has recommended that bowel cancer screening begin 10 years earlier than it used to and should be offered from age 50 to 74 using the new and more accurate screening test, the faecal immunochemical test (FIT) at a sensitivity level of 20ug/g. Currently bowel cancer screening is offered every 2 years to men and women aged 60 to 74. People older than this can ask for a screening kit every 2 years by calling the free helpline on 0800 707 60 60. Using the kit, you collect small samples of your poo and post them to a lab which then checks them for tiny amounts of blood, which could be caused by cancer.

The UK National Screening Committee (UK NSC) makes recommendations to government ministers in the 4 UK countries on all aspects of population screening. It ensures that screening provides more benefit than harm, at a reasonable cost to the NHS. Their recommendations are based on internationally recognised criteria and an evidence based review process.

Evidence showed that screening people at a younger age would allow more bowel cancers to be picked up at an earlier stage. Currently, men and women in England are first invited for screening at the age of 60 and sent a home testing kit. The change brings England in line with Scotland where bowel screening is already automatically offered from age 50. Cancer Research UK said it was delighted by the government’s decision to lower the age bowel screening starts.

An additional one-off test called bowel scope screening was introduced in England for men and women in their 56th year in 2018.

In August 2018, UK government ministers agreed that in the future bowel cancer screening in England will start at the age of 50. PHE and the NHS are looking at how this can best be achieved.

Bowel cancer is a general term for cancer that begins in the large bowel. Depending on where it starts, bowel cancer is sometimes called colon or rectal cancer.

Screening Tests

Faecal immunochemical test

The current home test kits are being improved. In the future, the plan is to send a more accurate test to everyone from the age of 50. A new test kit called ‘the faecal immunochemical test’ (FIT) was introduced in England in June 2019. This kit is now sent with all invitations for bowel cancer screening. People eligible for bowel cancer screening get an invitation letter, along with an information leafletexplaining screening and its possible benefits and risks. About a week later, the programme sends a FIT kit with instructions on how to use it at home. Results are sent out 2 weeks after the laboratory receives the completed kit. The screening programme offers individuals with an abnormal screening result a colonoscopy. This test involves a thin, flexible tube with a camera being inserted into the bowel to look for polyps which can turn cancerous.

Guaiac faecal occult blood test

The ‘guaiac faecal occult blood test’ (gFOBT) kit was phased out during 2019 and replaced by the FIT kit.

Bowel scope test

Bowel scope screening (also called a flexible sigmoidoscopy or ‘flexisig’) is an additional test for people in their 56th year. Bowel scope screening is being introduced by the NHS, but is not yet available everywhere.

Those who have an abnormal result after screening will be offered a colonoscopy.

The risk of bowel cancer rises steeply from around age 50-54 and rates are significantly higher among males than females. Starting screening 10 years earlier at 50 will help spot more abnormalities at an early stage that could develop into bowel cancer if not detected. The change would take time to implement but the new ‘FIT’ bowel screening test which is being rolled out is a much more convenient, user friendly and reliable test and the NHS and PHE say that this is a real opportunity to reshape our bowel screening programme and potentially detect the stages of bowel cancer much earlier.

Bowel Cancer Statistics and Risks

• Bowel cancer is the fourth most common cancer in the UK.
• 42,000 people diagnosed every year.
• More than 16,000 people die from the cancer annually in the UK.
• People are 14 times more likely to survive bowel cancer if it’s found early.
• Public information about bowel cancer screening is available on the NHS website.
• Members can also call the free bowel cancer screening helpline on 0800 707 60 60.

Symptoms of Bowel Cancer

• Bleeding from your bottom and/or blood in your poo.
• A persistent and unexplained change in bowel habit.
• Unexplained weight loss.
• Extreme tiredness for no obvious reason.
• A pain or lump in your tummy.

Cancer Research UK stated that this will mean more cancers can be spotted earlier, saving lives. When bowel cancer is diagnosed at an early stage, 9 in 10 people survive but when it is detected in the late stages, survival falls to 1 in 10. One of the biggest challenges is finding enough staff to carry out diagnostic tests, such as colonoscopies, which more people will need when screening is extended.Bowel cancer screening is one of 11 NHS national population screening programmes now available in the UK.

Attachment: NHS Bowel Cancer Screening Information Leaflet

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

20LTB039 Bowel Cancer Screening Programme Review – Screening to Start Earlier at Age 50

Bowel_Cancer_Screening_Leaflet

Royal Mail Group Property & Facilities Solutions Limited (RMG P&FSL) – Health Surveillance Programme:

The CWU Health, Safety & Environment Department has been working with Royal Mail Group, Property & Facilities Solutions Limited in a joint extensive review of the health surveillance support programme for the RMP&FSL engineering grades, to be deployed in early 2020.

What is Health Surveillance?

Health Surveillance is a term that is used to describe a system of regular health checks that detect the early signs of work-related ill health among employees exposed to certain health risks, as set down in law and within control limits as determined by the Health and Safety Executive. Workplace health surveillance is a health and safety at work legal requirement where there is exposure to physical hazards, including (but not limited to): noise, vibration, solvents and fumes, lead, dusts and other substances potentially hazardous to health.

What are the benefits of Health Surveillance?

Providing a healthy workplace is as important as providing a safe place of work and safe systems of work.  Health surveillance can be used to help identify where more needs to be done to control risks and where early signs of work-related ill health are detected, employers can then take action to prevent further harm and protect employees.

Health surveillance is a legal requirement and should not be confused with:

• Workplace wellbeing checks, such as promoting healthy living.
• Fitness to work examinations e.g., DfT fitness to drive, operate cranes, forklift trucks or health assessments requested by night employees.

Is the Health Surveillance programme voluntary?

Royal Mail Group is legally required to provide health surveillance where there is an identified risk to health from hazardous substances. An employee must however, give their informed consent for health surveillance and are free to withdraw consent at any time. It must be emphasised, however, that health surveillance is there for the workforce’s protection and wellbeing. The CWU and Unite/CMA have been fully consulted and involved in the development of the programme. The Unions support the initiative and recommend employees participate.

Are there any exceptions?

Statutory medical surveillance is required, for example, under the Control of Lead at Work, Regulation 10, Control of Substances Hazardous to Health (COSHH) Regulations Regulation 11, Noise at Work Regulations Regulation 9, Vibration Regulations, Regulation 7 etc.

If medical surveillance is required by role and a person does not wish to participate, a review of related work activities will be undertaken.

Who is the occupational health provider?

Optima Health, Royal Mail Group’s approved occupational health provider will undertake the health surveillance appointments. Information gathered by Optima Health will be used solely as part of the Health Surveillance Programme to support and assist employees and to monitor their health and wellbeing and to ensure that the controls in place are adequate. It will be used for no other purpose and is ‘confidential’.

What happens next?

The CWU has been working with Royal Mail Group, Property and Facilities Solutions to create a comprehensive information pack which will be briefed out to teams by their managers prior to health surveillance appointments being arranged. The information contains a Q and A document which covers frequently asked questions. The health surveillance appointments will be arranged to coincide with team briefings where possible to reduce the amount of additional driving for those attending appointments.

Further information will be disseminated by Royal Mail Property and Facilities Solutions in due course. The CWU and Unite/CMA will continue to be fully involved at all levels in the Health Surveillance Programme both monitoring its deployment and undertaking a joint review at the appropriate time.

Attachments:-

• Occupational Health Surveillance – RMP&FS/ Unions Joint Statement
• RMPFS – Health Surveillance Q & A
• ‘How To’ Health Surveillance Employees Guide
• Example Report Letter – Hearing
• Example Report Letter – Vibration
• Example Report Letter – Skin
• HSE Guidance on Health Surveillance & Regulations Extracts – COSHH, Lead, Noise, Vibration.

Yours sincerely

Dave Joyce
National Health, Safety & Environment Officer

20LTB038 Royal Mail Group Property & Facilities Solutions Limited (RMG P&FSL) – Health Surveillance Programme

RMPFS Health Surveillance Joint Statement December 2019 Final

RMPFS – Health Surveillance Q A (009)

‘How To’ Guide – Health Surveillance for Employees v.9 Rev1

Practitioner Outcome – AUDIO

Practitioner Outcome – HAVS

Practitioner Outcome – Skin

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Election of:

• Royal Mail Divisional Representatives -2020
• Royal Mail Divisional Representatives (Substitute) – 2020
• Royal Mail Divisional Chair – 2020

Royal Mail Divisional Representatives & Royal Mail Divisional Representative (Sub)

Nominations are invited from Branches within the relevant divisions for the position of Royal Mail Divisional Representative (2 per division) and Royal Mail Divisional Representative (Substitute – 1 per Division) for the following divisions:

Anglia

London

Midland

North East

North Wales/North West

Scotland/Northern Ireland

South Central

South East

South West/South Wales

The term of office for these positions is two years and the successful candidates will take up office at the conclusion of the election (2 March 2020), however candidates should be aware that the above positions and divisions are currently under review by the CWU & Royal Mail and therefore the term of office may be subject to change prior to the conclusion of the 2 year term.

Nomination forms are available on request from the Senior Deputy General Secretary Department. Completed forms must be signed by the Branch Secretary and Branch Chair or accredited deputies and the nomine and should be returned to Tony Kearns, Senior Deputy General Secretary by 10 February 2020 (14:00).  

The timetable for the election is as follows:

Nominations Open:  27 January 2020

Nominations Close:  10 February 2020 (14:00)

Ballot Papers dispatched:  17 February 2020

Ballot Close:  2 March 2020 (first post)

If ballots are required for the positions of RM Divisional Representative and RM Divisional Representative (Substitute) they will be conducted on an individual member ballot basis and the ballots will be run in accordance with the CWU guidelines for Senior Regional/Field Official elections, which are attached for your information.

Royal Mail Divisional Chair

Nominations are invited from Branches within the relevant divisions for the position of Divisional Chair:

Anglia

London

Midland

North East

North Wales/North West

Scotland/Northern Ireland

South Central

South East

South West/South Wales

The term of office for these positions is two years and the successful candidates will take up office at the conclusion of the election (2 March 2020), however candidates should be aware that the above positions and divisions are currently under review by the CWU & Royal Mail and therefore the term of office may be subject to change prior to the conclusion of the 2 year term.

Nomination forms are available on request from the Senior Deputy General Secretary Department. Completed forms must be signed by the Branch Secretary and Branch Chair or accredited deputies and the nominee, and should be returned to Tony Kearns, Senior Deputy General Secretary by 10 February 2020 (14:00).   

The timetable for the election is as follows:

Nominations Open:  27 January 2020

Nominations Close:  10 February 2020 (14:00)

Ballot Papers dispatched:  17 February 2020

Ballot Close:  2 March 2020 (first post)

If ballots are required for the position of RM Divisional Chair they will be conducted on a branch ballot basis and therefore paragraphs 8, 9, 10 and 11 of the attached Guidelines are not applicable on this occasion.

Any enquiries regarding this LTB should be addressed to the Senior Deputy General Secretary’s Department on telephone number 0208 971 7237 or email address sdgs@cwu.org.

Yours sincerely,

Tony Kearns
Senior Deputy General Secretary

20LTB040

Div Rep – 2020- Nomination Form

Div Rep Sub – 2020 – Nomination Form

Div Chair – 2020 – Nomination Form

Regulations 2020

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CWU GENERAL SECRETARY, CWU DEPUTY GENERAL SECRETARY (POSTAL), CWU ASSISTANT SECRETARY (POSTAL) and CWU ASSISTANT SECRETARY (TFS)IMPORTANT INFORMATION REGARDING THE ELECTION OF:

CWU GENERAL SECRETARY, CWU DEPUTY GENERAL SECRETARY (POSTAL), CWU ASSISTANT SECRETARY (POSTAL) and CWU ASSISTANT SECRETARY (TFS)

Dear Colleague,

ELECTION OF CWU NATIONAL OFFICERS – 2020

The NEC is required to determine and publish to branches the procedures and regulations for the election of any CWU National Officer positions that are subject to the 5 year election criteria.

Accordingly please find below the proposed timetable and regulations for the above elections which are due to be held in January–April 2020.

• General Secretary

The General Secretary is the chief negotiator and principle spokesperson for the union.

• Deputy General Secretary (Postal)

The Deputy General Secretary (Postal) is the principle Officer responsible for all issues solely within the remit of the Postal Executive Committee.

• Assistant Secretary (Postal)

The above position is currently responsible for dealing with the following Royal Mail Group businesses; Mail Centres, Area Distribution Units, Royal Mail International, Air Network, Parcelforce Worldwide, Quadrant, RMSS, WBCs, Royal Mail Logistics, RDCs and VOCs.

• Assistant Secretary (TFS)

The above position is currently responsible for dealing with the following companies; BT Property & Facilities, Catering BTUK, Compass Eurest (BT Account), Elior (BT Account), Connect 44, ISS Eaton (Telefonica O2 UK Account), Manpower UK (BT Account), Telefonica O2 UK.

The timetable for the National Officer elections is as follows:

Nominations Open:  30 January 2020

Nominations Close:  20 February 2020 (14:00)

Ballot Packs finalised for dispatch:  6 March 2020 

Dispatch ballot material on:  10 March 2020  

Close of ballot:  31 March 2020 (first post)

Result:  2 April 2020

The election regulations stipulate that a copy of the regulations for these elections must be distributed to all branches in advance of the nomination process. A copy of these is therefore attached and I would be grateful if you could ensure that the election timetable and regulations are brought to the attention of the members of your branch.

The regulations will also be published on the CWU website and a copy will be issued to all candidates nominated to stand in the Elections.

Further information regarding the election, including the Nomination Forms will be sent to all relevant branches during w/c 27^th January. However branches are reminded that in order for nominations for the above positions to be valid then they will need to be submitted on the appropriate CWU HQ issued nomination form(s).

Elections Prize Draws

Branches are reminded that in order to protect the integrity of these very important national elections and more importantly, ensure that the union is legally compliant with the relevant legislation covering such elections, that election prize draws should not be conducted under any circumstances unless written authorisation has been given by the Senior Deputy General Secretary.

Any enquiries regarding this LTB should be addressed to Senior Deputy General Secretary Department, CWU HQ, for the attention of Peter Metcalfe, telephone: 0208 971 7368, or email:pmetcalfe@cwu.org

Yours sincerely,

Tony Kearns

Senior Deputy General Secretary

20LTB037

Election Regulations 2020

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