POST OFFICE: KEEP THE POST PUBLIC – THE FUTURE OF THE POST OFFICE – PEOPLE’S POST BUS TOUR 18TH-22ND JULY
Dear Colleagues
You will be aware from Emergency Motion E3, recent LTBs and National Briefings of the serious issues currently facing our members in the Post Office and indeed the bleak outlook for the future of this great British institution given the current management strategy of severe cost cutting. We would therefore urge all Branches and activists to provide as much assistance as possible in the next phase of the People’s Post campaign which is now focussed on the future of the Post Office.
We have been working alongside colleagues in the Communications Departments to organise a major event commencing next Monday 18th July called the People’s Post Bus Tour.
It is vital we gain widespread publicity in our campaign in order to highlight to the wider public that this Great British institution is being systematically dismantled. Our members in the Post Office are facing oblivion with management attacking jobs in all areas including the ongoing Privatisation of Crown Offices into WHSmith.
With all that is going on politically across the UK, we need to expose the fact that the Post Office is not safe in the hands of the Conservative Government. This is why we need to put pressure on Sajid Javid, the current Secretary of State for BIS, and the new Cabinet as a whole.
The destruction of the Post Office cannot continue with so many jobs at risk – the public need to know that this is potentially another British Steel. ‎So please do everything possible to support the People’s Post Bus Tour.
People’s Post Bus Tour – Key Highlights
The open-top bus will begin its journey in Edinburgh on Monday 18th July and then travel to Glasgow and Paisley later that day. On Tuesday 19th it will travel to Manchester and then St Helens, and on Wednesday 20th it will visit Bromsgrove. It will travel to Cardiff and Bristol on Thursday 21st and end the trip in London on Friday 22nd.

There will be a huge postcard on the side of the bus (copy attached to this LTB) with a strong message about the future of the Post Office which we will be encouraging our members, politicians and the public up and down the country to sign.
Members of the Postal Executive, National Officers and CWU Headquarters staff will be joining the bus at various places along the route. Regional Secretaries, Branch Secretaries, Political Officers and all Representatives are encouraged to participate in activities in their areas. We are involving the press, politicians from across the country, as well as Mayors and councillors – Regional Secretaries will be co-ordinating activities in their local areas and we would ask Branches to contact them to assist in ensuring local politicians are invited to sign the postcard. We will be publishing press releases tailored for local press where appropriate on each day.
The giant postcard, signed by as many people as possible will be handed in to BIS on the afternoon of Friday 22nd July. Prior to that, on the morning of Friday 22nd we will be taking the postcard off the bus, framing it and taking it onto the steps of City Hall (from around 11am). London Mayor Sadiq Khan has been invited to this (timings to be confirmed). The aim is to get as much publicity and political support as possible. Dave Ward and Andy Furey will also be in attendance. Branches in the London area are encouraged to join this event.
Attached to this LTB is a provisional timetable for the bus tour. The exact timings may alter slightly depending on traffic or parking restrictions. Also attached is a leaflet which will be distributed from the bus in each location.
We want to make this event a great success so please provide your support to ensure maximum publicity.  
If you have any queries in regard to the People’s Post Bus Tour, please contact your Regional Secretary or email Marcia Murray in the Communications Department mmurray@cwu.org.
Please ensure the content of this LTB is distributed to all members.
Finally, thank you in advance for your participation in this activity.
Yours sincerely
                                               
                                          
Dave Ward Ray Ellis Andy Furey                      
General Secretary Acting Deputy Assistant Secretary
                                             General Secretary
 
Email Attachments – Click to download
LTB422/16 Post Office: Keep The Post Public – The Future of The Post Office – People’s Post Bus Tour 18th-22nd July

Attachment 1 – Postcard

Attachment 2 – Bus Tour Itinerary

Attachment 3 – Leaflet

 
JOINT STATEMENT BETWEEN ROYAL MAIL AND THE CWU COVERING THE DEPLOYMENT OF GRAVITY ROLLERS FOR LARGE PARCEL SORTING IN THE MAIL CENTRE NETWORK
Dear Colleagues
Branches and representatives will be aware that in line with the Agenda for Growth commitment to a more collaborative mutual interest working model, the department has been pursuing a standardised policy approach with the business in order to address operating/equipment issues across the Mail Centre network.
In line with the above commitment trial activity has been taking place in relation to Gravity Rollers for the sortation of large Tracked and Untracked Parcels at Peterborough Mail Centre, which has been overseen by the Joint Trial Coordination Working Group (JTCWG).
Gravity Rollers are not new equipment and have been in use in the Mail Centre and RDC environment for many years. The trial activity has utilised standard rollers and developed a new method for sorting large Tracked and Untracked parcels. The joint review activity undertaken by the JTCWG has highlighted that the method developed at Peterborough Mail Centre utilising Gravity Rollers as the best system for the sorting of Tracked and Untracked large parcels and has recommended that the process be adopted in other Mail Centres.
To facilitate the deployment of this equipment a Joint Statement has been concluded with the business which has been endorsed by the Postal Executive and is attached for information. Colleagues will note that in line with previous agreements the Joint Statement provides for continued full CWU involvement in the deployment activity.
Any enquiries in relation to this LTB should be addressed to Davie Robertson, Assistant Secretary, email: dwyatt@cwu.org or shayman@cwu.org quoting reference number: 711.02
Yours sincerely
 
Davie Robertson
Assistant Secretary
Email Attachments – Click to download
Attachment 1 – Joint Statement on Deployment of Gravity Rollers for Large Parcel Sorting in the Mail Centre Network

LTB 420/16 – Joint Statement between Royal Mail and the CWU Covering the Deployment of Gravity Rollers for Large Parcel Sorting in the Mail Centre Network

JOINT STATEMENT BETWEEN ROYAL MAIL AND THE CWU COVERING THE DEPLOYMENT OF INCLINE CONVEYORS FOR PARCEL SORTING IN THE MAIL CENTRE NETWORK
 
Dear Colleagues
Branches and representatives will be aware that in line with the Agenda for Growth commitment to a more collaborative mutual interest working model, the department has been pursuing a standardised policy approach with the business in order to address operating/equipment issues across the Mail Centre network.
In line with the above commitment trial activity has been taking place in relation to the use of Incline Conveyors for Parcel Sorting under an agreed Terms of Reference at Leeds, Aberdeen, Carlisle, Edinburgh, Tyneside, Glasgow, Northern Ireland, Gatwick & Home Counties North Mail Centres.
Variations on methods were trialed at the respective sites and the outputs of the trial have been reviewed by the joint Trial Coordination Working Group. This review has highlighted the option developed at Edinburgh and Glasgow Mail Centres as the best method. Mail Centres using the standard conveyors for parcel sorting will be expected to move to the standard method. The list of affected Mail Centres is attached to the Joint Statement at Annex 2.
The only exception will be Home Counties North Mail Centre who will operate their current method, due to the length of the conveyor, but will migrate to the standard method once these conveyors reach their end of life and require replacement.
To facilitate the deployment of this equipment a Joint Statement has been concluded with the business and endorsed by the Postal Executive and is attached for information. Colleagues will note that in line with previous agreements the Joint Statement provides for continued full CWU involvement in the deployment activity.
The appropriate safety documentation has also been finalised and agreed for the safe use of this piece of equipment and can be viewed by clicking the following link: http://www.cwu.org/media/7575/rm-parcels-sortation-with-conveyors.pdf.
Any enquiries in relation to this LTB should be addressed to Davie Robertson, Assistant Secretary, email: dwyatt@cwu.org or shayman@cwu.org quoting reference number: 715.13
Yours sincerely
 
Davie Robertson

Assistant Secretary
Email Attachments – Click to download
LTB 418-16 Joint Statement Between Royal Mail and the CWU Covering the Deployment of Incline Conveyors

JS Incline Conveyors for Parcel Sorting 05.07.16

JOINT STATEMENT BETWEEN ROYAL MAIL AND THE CWU COVERING THE DEPLOYMENT OF MASS YORK MOVER IN GREENFORD MAIL CENTRE (GREENFORD YORKWAY)
Dear Colleagues
Branches and representatives will be aware that in line with the Agenda for Growth commitment to a more collaborative mutual interest working model, the department has been pursuing a standardised policy approach with the business in order to address operating/equipment issues across the Mail Centre network.
In line with the above commitment trial activity has been taking place at Greenford Mail Centre in relation to a site specific initiative.
The trial has been reviewed Nationally by the joint Trial Coordination Working Group. This review has endorsed the methods developed at Greenford Mail Centre but only as a bespoke Materials Handling Solution specific to Greenford Mail Centre.
Branches should note that this method will not be considered as a standard and any proposals for similar initiatives at any other site will be subject to further bespoke trial activity.
To facilitate the deployment of this method at Greenford Mail Centre a Joint Statement has been concluded with the business which has been endorsed by the Postal Executive and is attached for your information. Colleagues will note that in line with previous agreements the Joint Statement provides for continued full CWU involvement in the deployment activity.
Any enquiries in relation to this LTB should be addressed to Davie Robertson, Assistant Secretary, email: dwyatt@cwu.org or shayman@cwu.org quoting reference number: 715.21
Yours sincerely
 
Davie Robertson
Assistant Secretary
Email Attachments – Click to download
LTB 417/16 – Joint Statement between Royal Mail and the CWU Covering the Deployment of Mass York Mover in Greenford Mail Centre (Greenford Yorkway)

JS Deployment of Mass York Mover in Greenford MC 05.07.16

JOINT STATEMENT BETWEEN ROYAL MAIL AND THE CWU COVERING THE DEPLOYMENT OF POWERED ROLLER MAIL PREPARATION STATIONS IN THE MAIL CENTRE NETWORK
Dear Colleagues
Branches and representatives will be aware that in line with the Agenda for Growth commitment to a more collaborative mutual interest working model, the department has been pursuing a standardised policy approach with the business in order to address operating/equipment issues across the Mail Centre network.
LTB 629/15 provided details of the agreed arrangements in relation to the deployment of Mechanical Mail Preparation Stations in the Mail Centre network.
Colleagues will recall that LTB 629/15 outlined that, as available space for the Mail Preparation Station equipment varied from site to site, it had been decided that it would be necessary to trial two variations, the Mechanical Mail Preparation Station where space constraints did not exist and a further configuration which could be utilised where space was an issue.
Further to the deployment of the Mechanical Mail Preparation Station, extensive trial activity has taken place on the second configuration which has now been successfully concluded and the ‘Powered Roller’ Mail Preparation Station is now considered suitable for deployment. 
To facilitate the deployment of this equipment a Joint Statement has been concluded with the business which has been endorsed by the Postal Executive and is attached for information. You will note that in line with previous agreements the Joint Statement provides for continued full CWU involvement in the deployment activity.
The appropriate safety documentation has also been finalised and agreed for the safe use of this piece of equipment and can be viewed by clicking the following link: http://www.cwu.org/media/7564/rm-safety-compliance-supporting-documentation.pdf.
Any enquiries in relation to this LTB should be addressed to Davie Robertson, Assistant Secretary, email: dwyatt@cwu.org or shayman@cwu.org quoting reference number: 711.02.
 
Yours sincerely
 
Davie Robertson

Assistant Secretary
Email Attachments – Click to download
LTB 416-16 JS Powered Roller Mail Preparation Tables

JS Deployment of Powered Roller Mail Prep Stations 05.07.16

T&FS Officers’ Responsibilities
T&FS Officers’ responsibilities changed with effect from 4th July 2016 and as a consequence set out below are the CWU recognised companies that each Officer will have responsibility for. 
T&FS Committees and Teams 2016 – 2017
Please also see the attached list of T&FSE Committees and Teams for your information.
Sally Bridge
BT Estates (Accommodation, BT Property), BT Facility Services, Catering BTUK, Eurest (BT Account), Huawei, ISS Eaton (Telefonica 02 UK Account), Manpower UK (BT Account), Telefonica O2 UK, Telereal Trillium.
Davie Bowman
BT Ireland (Networks), BT Openreach, Equinix, Manx Telecom, Norland CBRE, TelecityGroup, William Hill.
Nigel Cotgrove
BT Group Finance & Billing, BT Consumer, BT Flex Centres, Hibu, iPSL, T&FS Occupational Pensions.
John East
Airwave, Fujitsu Birmingham and Northern Ireland, Santander (Geoban, Isban, Produban), SwissPost, EE, Virgin Media.
Allan Eldred
ANovo, BT Business & Public Sector, BT European Consultative Committee, BT Global Services, BT Supply Chain, Computacenter, Ericsson.
Dave Jukes
Accenture, BT Personnel & Equality issues, BT Group HR, BT Learning, BT Technology, Service and Operations, Damovo, Hewlett Packard, Steria, Tech Mahindra.
Brendan O’Brien
BT Wholesale & Ventures including BT Fleet, BT Managed Services Ltd and Directories & Enquiries, Capita (Telefonica O2 UK), Gather & Gather (Capita Account).
Yours sincerely,
 
Andy Kerr

Deputy General Secretary (T&FS)
Email Attachments – Click to download
LTB 415-16 T&FS Officers’ Responsibilities

T&FSE Committees and Teams 2016-2017

Redirection Card Changes to Procedures
 
Dear Colleagues,
Further to LTB 463/15 issued on 10th July regarding trial activity around the way design changes can be made to Redirection Cards to assist frontline OPGs, and where possible make it easier for them to undertake the task.
Following the trial being deemed a success in terms of feedback and a reduction in complaints at the respective trial offices, it has been agreed for the revised suite of changes to become part of the standard processes. As such the changes will reduce the number of Redirection cards with improved layout, a new local to local label, redesigned plastic wallet and simplified changes report.
The main changes will be as follows:
The Redirection Cards
There will only be 2 Redirection cards with an improved layout to highlight key sections

          Red Redirection card – for ALL Redirections
            Pink Redirection card – for Local to Local Redirections (THINK PINK).
The special instructions box has increased in size and will contain information previously denoted by the card colour, e.g. part family move

Start and End date is more prominent to ensure Redirections remain current and should never continue after the end date

All instructions have been reviewed and simplified where appropriate.

The Labels
The Intra ‘Local to Local’ office Redirections now also have a pink flash on the labels

The pink colour of these cards and labels are designed to highlight the urgency of dealing with these Redirections first as mail for intra office Redirections should be delivered on the same day and accounts for approximately 34% of all Redirections in a Unit.

Complaints Warning
A new “Attention Complaint” strip has been created to raise the profile of any Redirection where we have received complaints and highlighting the need to take extra care.

There is a blank area which should be used to write specific complaint detail to ensure we don’t repeat the error

The Wallet
There is now a front slot to store the Red or Pink Redirection card without the risk of it falling out when removing labels

The labels should be stored in the larger back pouch

There is a smaller slot on the front to insert the new “Attention Complaint” warning strip

As a result it has been approved that this new suite will be rolled out nationally for all new and replacement (renewal) Redirections with effect from Monday 11th July, 2016. Existing Redirection cards will remain as they currently are. If they are renewed, you will be issued with the new style card and at this time a new style wallet should then be selected.
Attached to the LTB is the WTLL Brief and the revised Standard Operating Procedures. The training for the revised processes will be undertaken and supported through the use of Workplace Coaches.
Any enquires should be addressed to outdoorsecretary@cwu.org quoting reference 530.
 
Yours Sincerely,
 
Mark Baulch
Acting CWU Assistant Secretary – Outdoor
Email Attachments – Click to download
LTB 414.16 Redirection Card Changes to Procedures

SOP D17.2 Prepare Redirections – New Cards

WTLL New Redirection Cards

CWU Equality Conferences 2016
At a meeting of the NEC on Thursday 30th June 2016 it was agreed that the dates for this year’s Equality Conferences were as follows:
 Black Workers Conference – Tuesday 11th October 2016

Disability Conference – Wednesday 12th October 2016

Women’s Conference – Tuesday 8th November 2016

LGBT Conference – Wednesday 9th November 2016

All conferences will be held at the Mercure Leicester The Grand Hotel, Granby Street, Leicester, LE1 6ES.
Further information will be issued regarding online registration, submission of motions and any special requirements in due course.
Any enquiries regarding this Letter to Branches should be addressed to Chris Tapper in the Senior Deputy General Secretary Department on telephone number 020 8971 7331 or email ctapper@cwu.org
Yours sincerely,
 
  
A P Kearns
Senior Deputy General Secretary

Romec Cleaners Bonus Scheme
Dear Colleague
Branches will be aware that the Romec Cleaners Bonus scheme has now expired in line with the Agreement on the Future Provision of FM Services to Royal Mail which contained the following statement.
“The current cleaners’ bonus scheme and the engineering training allowance will cease after March 2016 and recipients will receive a lump sum payment equivalent to their earnings from the scheme/allowance between April 2015 and March 2016. Discussions will take place on a new incentive scheme to reward over achievement against agreed efficiency and productivity levels.”
We can now confirm that the Bonus compensation for Cleaners is being paid at the end of this month (July) for both weekly paid and monthly paid cleaners. The lump sum compensation payment will be a lump sum payment equivalent to their earnings from the Bonus scheme between April 2015 and March 2016.
The issue of a new cleaner’s incentive scheme will be picked up at the earliest opportunity and Branches will be advised accordingly.
Any enquiries to Bob Gibson’s Office, quoting reference 120.12
Email address:outdoorsecretary@cwu.org
                                                                                                     
Yours Sincerely
                                
Bob Gibson

CWU Assistant Secretary – Outdoor   
Email Attachments – Click to download
LTB 412.16 Romec Cleaners Bonus Scheme

CWU Website – (www.cwu.org)Dear Colleagues,
Further to previous communications, we can now confirm that a full review of the main union website is underway. This will include a full re-design, content changes and a complete overhaul in the focus of the site.
We are currently negotiating with several potential companies with a view to securing a developer that understands Trade Unions but is also able to produce a product the whole union can make use of, from the General Secretary to the newest member. We want the website to be the shop window for the union.
We will, of course, be undertaking an extensive consultation on the new website with all CWU HQ Departments but the purpose of this LTB is to formally invite comments, ideas and suggestions from CWU Branches.
Any feedback should be directed by email to Marcia Murray mmurray@cwu.org
Kind regards
 
Chris Webb
Head of Communications, Engagement and Media
Email Attachments – Click to download
LTB 410-16 – CWU Website (www.cwu.org)