MK 4 York Containers – Operational, Circulation and Safety Controls:
Discussions have taken place with the RM National Asset Supply Chain Manager, the National Container Supply and MHE Manager, the National Head of Safety Programmes and the Parcels Automation People Change National Manager regarding the above, following widespread reports from Area Safety Representatives regarding misuse of MK4 York containers in respect of breaches of the Safe System of Work and circulation of these containers outside of Royal Mail’s current circulation and traffic flows specification for MK 4 York containers resulting in these containers arriving at offices which should not be receiving them i.e., Mail Centres without PSM machines, RDCs and Delivery Offices.
Royal Mail HQ has communicated to all offices the agreement surrounding the MK4 York container circulation flows so that there is clarity within the operation of where these containers can and cannot be used and ultimately ensuring the workforce remains safe and to ensure there is a succinct clarity within the operation and safety management communities. It has been agreed that this message be cascaded and distributed jointly by RM and CWU.
To ensure the message reaches all managers within the business it will also be distributed through CPC (Central Postal Control) Flashes and RM weekly Communications to aide understanding and continuity as well as the importance of retrieving all MK4’s back into the correct offices to ensure there is no shortfall within the operation.
The MK4 Parcel York container is being utilised to assist with the automation of parcels through the RM pipeline. In order to make sure that best use of the MK4 York container fleet is made and to ensure that only people trained in the use of these containers handle them, the following process will be followed for the use of MK4 Yorks:-
- MK4 Yorks are to be used in Mail Centres that have Parcel Sorting Machines (PSM) – to dispatch outward traffic to other PSM sites.
- MK4 Yorks can also be circulated to use in Collection Hubs, to connect inward traffic to Mail Centres with PSMs. Where Collection Hubs have Delivery Offices attached to them, MK4’s can be used in the connected Delivery Office but in all cases, staff in these sites must be trained on how to safely use the MK4 York and the Safe System of Work must be followed at all times with the bases set in the upper position for manual operations.
The National Asset Supply Chain Manager and National Container Supply and MHE Manager are clear on the use of MK4’s and this has been set out in ‘Mandatory’ messages to all offices as follows:-
- MK4 Parcel Yorks must not be sent to Mail Centres without PSM machines or to RDCs (other than for cross-docking and onward distribution via the network) or to Delivery Offices (other than those co-located with Collection Hubs).
- Only people trained in the use of the MK4 York container can handle them – “MANDATORY”.
- The MK4 Parcel York container is to be used to assist with the automation of parcels through the Royal Mail pipeline.
- RM see the MK4 as key equipment, crucial to the efficient running of Parcel Sorting Machines (PSMs) and plays a vital role in moving sorted parcels through the pipeline.
- MK4’s are to be used in Mail Centres that have a PSM to dispatch outward traffic to other PSM sites.
- The “Mandatory” SSoW must be followed at all times and when used in manual sort areas, the Mark 4 York base must be set in the upper/highest position.
- There are now 14 Mail Centres with Parcel Sort Machines (PSM) with a further three due to be installed, taking the total to 17.
- MK4 Yorks are NOT to be sent to Mail Centres without PSM machines or to RDCs or to Delivery Offices.
- It is crucial that MK4s are returned PSM sites as quickly as possible to maintain the operation.
- Although MK4 Yorks can be used across the network – RM needs to focus their use in automation.
- All storage areas are to be checked for MK4 parcel Yorks and they must be returned to the nearest PSM site.
- PSM Offices: Birmingham, Bristol, Chelmsford, Gatwick, Greenford, Home Counties North, Jubilee, Leeds, Manchester, Preston, Sheffield, South Midlands, Swindon and Warrington. (Glasgow and Peterborough are set to go LIVE imminently).
- Damaged MK4 Yorks should be returned to the Royal Mail Milton Keynes Container Storage site – via existing MHE damaged equipment services, by trained staff.
- Any incorrect MK4 York use/arrivals to be reported to firstname.lastname@example.org
Training will be cascaded from the Parcels Automation team to the Work Place Coaches and then on to the workforce. Advice has been sent to all the PSM offices to reinforce the need to increase the levels of training to support the use of MK4 Yorks between PSM Mail Centres and Collection Hubs.
Action for all non-PSM Mail Centres, RDCs and Delivery Units – Returning MK4 Yorks to PSM sites:
It is crucial Royal Mail gets MK4s back to PSM sites as quickly as possible to maintain the operation and avoid shortages.
- Please check your operational and storage areas for MK4 parcel Yorks for return to the nearest PSM site using any outward flows.
- Please report any future MK4 Parcel York arrivals and misuse to email@example.com
National ‘MANDATORY’ Instructions – CPC Action Flash (2019) 019
National Health, Safety & Environment Officer